Minutes Approved on February 17, 2024

Attendees: Vincent C., Suzy Q., Jay F., John R., Marta C., Jeanne O., Loida, Theresa OC, Jessica R

LR Steering Committee Meeting called to order at 10:03 AM with the Serenity Prayer.

Motions A motion was made by John R to accept the meeting minutes from December 16, 2023. A second was made by Marta and the minutes were unanimously approved.

Chairperson – Vincent – Present

Vice Chair – Suzy – Present

• Nothing to Report

Treasurer’s Report – Jay F. – Present

• A motion was made by Jeanne O to accept the treasury report. A second was made by Loida and the minutes were unanimously approved.
• Donations are down from last year at this time. Jay suggested asking the fellowship for a few extra dollars. A motion was made by Marta to approve; it was approved and accepted. – Notation will be made in the secretary handbook.

GSR – Jeanne O.  – Present

• Report was sent via email

WAIA – Lisa M. – Not in Attendance

• Meeting notes were posted on website

H&I – Zach, Brian – Zach not in Attendance

• Jaime is already been approved to secretary meetings at  Jennifer Road Detention Center. Please reach out to her for more information and how to get involved.

Chips – Shawn M. – Not in Attendance

• All good on chips

Literature – Brian Present

• Big books and Living Sober have been ordered

Supplies – Marta C. – Present

• All good

Secretary Coordinator – Selena – Not in Attendance

Website – John R. – Present

• Website stats were sent via email

Old Business

• Jeanne donated Grapevines and other literature to a congregation in Ghana Africa.

New Business

• 2024 elections will be posted!  Must be here in person to sign up.

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes to be Approved on January 20, 2024

Attendees: Vincent C., John R., Teresa OC., Nettie T., Dan R., Selena R., Suzy Q. LR Steering Committee Meeting called to order at 10:00 AM with the Serenity Prayer.

Motions A motion was made by Vincent C  to accept the meeting minutes from November 18, 2023. A second was made by Dan R.  meeting minutes were unanimously approved.

Chairperson – Vincent – Present

• Nothing to report.

Vice Chair – Suzy – Present

• Nothing to Report

Treasurer’s Report – Jay F. – Not in Attendance

• Report sent via email. Motion made by John R to accepted the treasury report. A second was made by Vincent C and the report were unanimously approved.

GSR – Jeanne O.  – Not in Attendance 

• Nothing to report.

WAIA – Lisa M. – Not in Attendance

• Need volunteers to answer the phone.
• Complete meeting minutes post on website.

H&I – Zach, Brian – Zach not in Attendance

• Theresa OC. has passed on to Zach and Brian G. to contact Jay and Jammie who’s home group is already doing H&I meeting’s. Recommend
• Zach and Brian are still working through an orientation and background check  for Jennifer Road Detention Center Annapolis MD. No status provided, still pending.
• Nettie T. recommended to also see about meetings in Jessup Prisons. John R. identified past efforts on H&I at that location but requires additional review and coordination on present rules and process.

Chips – Shawn M. – Not in Attendance

• All good on chips. 1 41 year chip is good.  3 1 year chips are good and more will be ordered once 1 year anniversaries are placed on the board.  Plenty of 24 hour and visitor chips.

Literature – Brian – Not in Attendance

• All good on literature. 

Supplies – Marta C. – Not in Attendance

• All good on supplies.
• Ben purchased all supplies for the Holiday party which were fabulous.

Secretary Coordinator – Selena – Present

• Joan has filled in as  Secretary for all December noon “As Bill Sees It” meeting.
• Marry take over Secretary in 2024 for the noon “As Bill Sees It” meeting.

Website    – John R. – Present

• All good on Website.

Old Business

Holiday Dance & New Years Events 

• • • Vincent C. recommended  better accountability and control over all tickets. Leave tickets in closest for all events.

New Business

• • • John R. reviewed LR Website meeting minutes post and process with team old and new business.
    • John R. provided the nomination and election process for the 2024 Laurel Recovery Steering Committee Committee. January to February 2024 solicitation for volunteer board members will be announced by meeting Secretaries with a sign-up sheet.  Once complete  John R. will create a Website voting process for all members to vote electronically.

The meeting closed with the Lords prayer at approximately 10:32 a.m.

Minutes to be Approved on November 18, 2023

Attendees: Vincent C., Suzy Q., Jay F., John R., Nettie T, Theresa O.C., Dan R

LR Steering Committee Meeting called to order at 10:02 AM with the Serenity Prayer.

Motions A motion was made  to approve the September 2023 minutes. The minutes were approved.

Chairperson – Vincent – Present

• Nothing to report

Vice Chair – Suzy – Present

• Nothing to Report

Treasurer’s Report – Jay F. – Present

• A motion was made and seconded to approve the treasury report from last month. The treasurers report was approved.

GSR – Jeanne O.  – Not in Attendance

• Report was sent via email

WAIA – Lisa M. – Not in Attendance

• Meeting notes were posted on website

H&I – Zach, Brian – Zach not in Attendance

• Zach emailed Vince regarding Jennifer Road Detention Center. Background checks need to be completed before LR can hold meetings at site.

Chips – Shawn M. – Not in Attendance

• All good on chips

Literature – Brian – Not in Attendance

• Need to order the Mental Health Issue pamphlets
• Brian to get items listed on chalkboard

Supplies – Marta C. – Present

• Marta is purchasing supplies as needed.

Secretary Coordinator – Selena – Not in Attendance

• Nothing to report

Website – John R. – Present

• Website stats were sent via email

Old Business

Holiday Dance December 16, 2023:

• Budget approved
• Tickets approved will be selling next week
• Sue will bring menu next meeting for approval

New Business

• Thanksgiving day – LR to order same as last year, Prime Rib, Turkey and Ham – Open from Noon until after the 8:05 p.m. meeting. Flyer to be made and event to be announced
• Painting with Friends will go back to a pay per event
• suggestion was made regarding shortening the announcements at the beginning of the meeting. Meetings/Secretaries to give the event and event date but let participants know the details are are located on the bulletin board in the back.
• A motion was made and approved that Dan R will be the Secretary moving forward!

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes Approved on October 21, 2023

Attendees: Vincent C., Suzy Q., Jay F., Jeanne O., John R., Nettie T, Selena R., Loida, Brian, Theresa O.C.

LR Steering Committee Meeting called to order at 10:02 AM with the Serenity Prayer.

Motions A motion was made  to approve the September 16, 2023 minutes. The minutes were approved.

Chairperson – Vincent

• Nothing to report

Vice Chair – Suzy

• Carpet was cleaned.

Treasurer’s Report – Jay F.

• A motion was made and seconded to approve the treasury report from last month. The treasurers report was approved.

GSR – Jeanne O. 

• Special Assembly was held Monday September 11, 2023 to vote in proposed agenda items from WAGSA

WAIA – Lisa M. – Not in attendance

• Meeting notes were posted on website

H&I – Zach, Brian – Zach not present

• Nothing to report

Chips – Shawn M. – Not in attendance

• All good on chips

Literature – Brian

• Need to order the Mental Health Issue pamphlets
• Brian to get items listed on chalkboard

Supplies – Marta C. – not present

• Marta is purchasing supplies as needed.

Secretary Coordinator – Selena – Present

• There has been a lot of secretary changes

Website – John R. – Present

• Website stats were sent via email

Old Business

Holiday Dance December 16, 2023:

• Save the date flyer will be put in secretary book at the end of October for announcement to the Fellowship
• Need a budget in place
• Tickets will be ordered

New Business

• Motion was passed for Lynell to purchase a smart phone to set up a new Zelle account
• Zoom Techs are talking about setting up a list online for zoom meeting participants to have someone they can reach out to

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes Approved on September 16, 2023

Attendees: Vincent C., Suzy Q., Jay F., Jeanne O., Marta C., John R., Nettie T, Selena R., Andrew D., Amanda B, Loida, Brian

LR Steering Committee Meeting called to order at 10:02 AM with the Serenity Prayer.

Motions A motion was made  to approve the August 19,2023 minutes. The minutes were approved.

Chairperson – Vincent

• Nothing to report

Vice Chair – Suzy

• Carpet Cleaner was approved to come by this month to clean carpet. Suzy to coordinate

Treasurer’s Report – Jay F.

• A motion was made and seconded to approve the treasury report from last month. The treasurers report was approved.

GSR – Jeanne O. 

• Attended monthly meeting and officer meeting
• Provided literature from General Service Office regarding Understanding Alcoholics Anonymous and Spirituality
• Jeanne also provided material from the GSO regarding how to get involved in disasters in lite of the fires in Maui
• Getting ready for the 2024 Service Conference in April
• Special Assembly  on 9/11 – issues of Area 13 to be discussed

WAIA – Lisa M. – Not in attendance

• Meeting notes were posted on website

H&I – Zach, Brian – Not Present

• It was stated that a new rehab will be opening up in the Laurel area – more info to come

Chips – Shawn M. – Not in attendance

• All Good on chips

Literature – Brian

• AA for Alcoholics with Mental Issues Pamphlet was ordered
• Brian to get items listed on chalk board

Supplies – Marta C. – Present

• John R. to send itemized list to Marta for LR Picnic

Secretary Coordinator – Selena – Present

• Selena did an excellent job on updating the Secretary Guidelines
• Group conscience 2-week rule was motioned and approved to put back in the handbook

Website – John R. – Present

• Website stats were sent via email

Old Business

• December 16, 2023 Holiday Dance will take place – Deposit was dropped off at venue
• Additional deposit to be made 2-weeks prior to event
• Event will be catered by Loida’s friend Sue
• Discussed sending out invites to other clubs
• There will be one speaker
• Photo/Selfie booth with props will be provided!

New Business

• Microphone has been purchased
• Drew stated that some people may not want to use the mic and may feel it’s a round robin situation. All agreed to have secretary’s not put pressure on attendees that do not want to use the mic but ask them to speak up when sharing
• A suggestion was made regarding getting a phone/number specifically for Zelle users – committee will look research further

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes approved August 19, 2023

Attendees: Vincent C., Jeanne O., Marta C., John R., Suzy Q, Selena, Loida, Jay F.

LR Steering Committee Meeting called to order at 10:01 AM with the Serenity Prayer.

Motions A motion was made to approve the June 17, 2023 minutes. The minutes were approved.

Treasurer’s Report – Report given by Jay F.

• A motion was made to approve the Treasury Report. Report was approved.

GSR – Jeanne O.

• No activity last time we met.
• GSR meeting scheduled for 2nd Monday in August

WAIA – Lisa M. – Not Present

• Need Office Help on Saturday 1-4 pm; Sunday 1-4 pm; Tuesday 1-4 p.m. to answer phones. Email help@aa-dc.org for more information or call 202-966-9783 and ask for Luella or Clo’via. We also have Nightwatch openings (email nightwatch@aa-dc.org to volunteer for Nightwatch). You can take after hour calls to your cell phone, no requirement to be in office!
  Wednesday 10 pm to 6 am.
  Thursday  6 am to 10 am
  Thursday 10 pm to 6 am
• Please share the New Reporter Digital 
  https://aa-dc.org/wp-content/uploads/2022/12/dNewReporterJan2023.pdf

  and/or these meeting minutes with your groups to get word out about upcoming WAIA activities and calls for service

  H&I – Brian D.  Present

• Brian is still looking into it.

Chips – Shawn M. not present – nothing to report

Literature – Brian D. – Gave report.

• Large print Big Books were purchased
• Guide to AA Pamphlets were ordered
• Jack Alexander article will be purchased

Supplies – Marta C. – Gave report.

• Supplies are getting stocked and Marta is doing a great job.

Secretary Coordinator – Selena – Gave report.

• Volunteer reached out to fill in for Secretaries when needed
• Will be revamping the secretary guidelines and will get a new binder

Website – John R. – Gave report.

• Website statistics sent via email.

Old Business

• Pay Pal cannot be used because LR does not have an EIN #
• Someone needs to give deposit for Picnic to Laurel Parks and Recs
• Thank you to Gianna and the 50th Anniversary Dance committee for coordinating a successful event. The caterer was amazing along with the cake!  Also thank you to Julia for providing her DJ skills and the music!

New Business

• Loida suggested a Holiday Dance/Party for December. A motion was made and approved.
• A motion was made and approved for Anne to research on getting the club a microphone and speakers.

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes approved July 15, 2023

Attendees: Vincent C., Jeanne O., Marta C., John R., Lisa M., Nettie, Jay F., Brian D., Laura A., Selena

LR Steering Committee Meeting called to order at 10:00 AM with the Serenity Prayer.

Motions A motion was made  to approve the May 20, 2023 minutes. The minutes were approved.

Treasurer’s Report – Report given by Jay F.

• Bank is charging $2.00 for every deposit that we put in the outdoor slot.
• A motion was made make one deposit per day to avoid additional fees.  Selena will let Secretaries know to count money collected, to document amount in the Secretary book, put into the deposit box, and let last Secretary add to one total deposit.  One opposed, others approved.  The motion to make one deposit at the end of the day was approved.
• A motion was made and seconded to approve the treasury report. The treasurer’s report was approved.

GSR – Jeanne O.

• Delegate Report Back – June 12, 2023. Jeanne will confirm she is allowed to post the meeting minutes.
• Lynette D. is the Delegate’s name.
• They are working on a new “plain language” Big Book.

WAIA – Lisa M.

• WAIA minutes are posted on the Laurel Recovery website.
• WAIA needs volunteers willing to come into the office to answer phones. Help Chat volunteers are also needed.
• The Outreach committee is looking for volunteers.
• H&I has 3 nights open at Suburban Hospital.
• Information will be on the board.

H&I – Zach, Brian not present.

Chips – Shawn M. not present but John reported for him.  6 month and 2 month chips purchased.

Literature – Brian D. – Gave report. He will be purchasing large print books and Guide to AA pamphlets.

Supplies – Marta C. – Gave report.

• She has the list for what is needed for the Anniversary Celebration.

Secretary Coordinator – Selena – Gave report.

• Several of the Zoom meeting Secretaries have turned over.  Selena will disseminate the secretary guidelines.
• Reminder – when a new Secretary is taking over, there needs to be a group conscience before passing the torch.

Website – John R. – Gave report.

• Website statistics sent via email.
• Back to Basics added to the website.

Old Business

50th Anniversary Celebration:

• Sold out!
• Marta purchasing supplies per the list she received.  She will take coolers from LR.
• Caterer bringing serving spoons.

New Business

• We still need a secretary for the Steering Committee as this position has opened up.  Start announcing in the meetings and Vincent will add to the Secretary book.
• Jay will look into electronic forms of payment for donations during virtual meetings.
• General discussion around harassment and safety guidelines.
• Safety card was read and suggested as an option to use.  Selena will condense and send to the Steering Committee to review and approve.
• A motion was made to read the approved Safety Statement in the beginning of meetings.  After a discussion, this was approved.

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes approved June 17, 2023

Attendees: Vincent C., Jeanne O., Marta C., John R., Lisa M., Nettie, Jay F., Chris B., Philip S., Scott P.

LR Steering Committee Meeting called to order at 9:00 AM with the Serenity Prayer.

Motions A motion was made  to approve the April 15, 2023 minutes. The minutes were approved.

Treasurer’s Report – Report given by Jay F.

• Bank is charging $2.00 for every deposit that we put in the outdoor slot.
• Last month a motion was made and approved to request that the treasurer separate the monthly income into categories to include: meeting donations, book sales, and special events.
• Committee decided book sales do not have to go into a separate envelope. Instead, just make a note on the deposit slip and make a note in the secretary’s book.
• A motion was made and seconded to approve the treasury report. The treasurer’s report was approved.

GSR – Jeanne O.

• • Delegate Report Back – June 12, 2023. All members are invited to attend via Zoom. Information is on the board.

WAIA – Lisa M. – Not in attendance. WAIA minutes are posted on the Laurel Recovery website.

• WAIA minutes are posted on the Laurel Recovery website.
• WAIA needs volunteers willing to come into the office to answer phones. Help Chat volunteers are also needed.
• The Outreach committee is looking for volunteers.
• H&I has 3 nights open at Suburban Hospital.
• Information will be on the board.

H&I – Zach, Brian not present.

Chips – Shawn M. not present but John reported for him.

Literature – Brian not present but let others know he will be purchasing books.

Supplies – Marta C. – Gave report.

• Scott completed some minor repairs on the kitchen and bathroom cabinets, he volunteered to help.

Secretary Coordinator – Selena

• Steve is taking over the Thursday BB meeting.

Website – John R. – Gave report.

• Website statistics sent via email.
• Alano Club – Added June 10th AA Anniversary Celebration – Painting with Friends and Memorial Day Picnic.

Old Business

50th Anniversary Celebration:
• Need volunteers – 7 approximately for taking tickets at the door and for parking lot attendant(s).
• Marta to purchase supplies for the event (coffee, water, soda, plates, utensils, and napkins.
• Discussed/voted on pins/button idea as a “give-a-way” for the dance and decided not to pursue this option. Committee decided on pens instead – 225 or 250 approximately. Information will be given to Gianna.
• Reviewed table centerpieces and colors (gold, silver, white and black).
• Discussed request to purchase a coffee urn and it was decided by the committee that we would borrow an urn from Couches instead. Same as previous years.

New Business

• We need a secretary for the Steering Committee as this position has opened up.
• Next meeting June 17th, same day as anniversary celebration. We will keep the meeting on the calendar in case we need it.
• Motion was made to have Vincent send information received about the Anniversary Celebration to the group as he receives it. Keep group updated on the banquet event since next meeting is same day. This was approved.

The meeting closed with the Lords prayer at approximately 10:00 a.m.

Minutes approved May 20, 2023

Attendees: Vincent C., Suzy L., Jeanne O., Marta C., John R., Brian D., Gianna, Rebecca.

LR Steering Committee Meeting called to order at 10:00 AM with the Serenity Prayer.

Motions A motion was made  to approve the March 18, 2023 minutes. The minutes were approved.

Treasurer’s Report – Report given by Vincent on Jay’s behalf.

• A motion was made and approved to request that the treasurer separate the monthly income into categories to include: meeting donations, book sales, and special events.
• A motion was made and approved that all income and expense transactions made for Laurel Recovery activities be done so through the official Laurel Recovery bank account. It was noted that anyone needing to purchase supplies for events can make a request for money in advance  in order to avoid anyone having to spend out of pocket and later be reimbursed.
• A motion was made and seconded to approve the treasury report from last month. The treasurers report was approved.

GSR – Jeanne O. 

• The WAGSA held a mini-conference on April 1, 2023 which she attended.

WAIA – Lisa M. – Not in attendance. WAIA minutes are posted on the Laurel Recovery website.

H&I – Zach, Brian – Investigating H & I opportunities.

Chips – Shawn M. – Bought chips.

Literature – Brian – Gave report.

Supplies – Marta C. – Gave report.

Secretary Coordinator – Selena – Gave report.

Website – John R. – Gave report.

Old Business

• Anniversary Dance:
• John, Jeanne, and Gianna reported their ticket sales and remaining tickets available for sale. John reported the number of tickets that Loida and Kevin have available for sale. The event is expected to sell out.
• Gianna reported that she and Brian visited the location to get an idea of the logistics for the event to include the number of parking spots available to attendees, as well as where the buffet, speakers, dj, and dance floor will be located inside. The caterer is secured for the event. The committee will meet again before May 20 to discuss decorations, staging, and what volunteers will be needed at the event.

New Business

• It was moved and seconded that Scott can do minor repairs on the kitchen and bathroom cabinets, as he has volunteered.
• It was moved and seconded that the vendor who cleaned the chairs will be hired to clean the carpet.

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes approved April 15, 2023

Attendees: Vincent C., Suzy L., Jay F., Theresa O., Jeanne O., Marta C., John R., Nettie T, Brian D.

LR Steering Committee Meeting called to order at 10:00 AM with the Serenity Prayer.

Motions A motion was made  to approve the February 18, 2023 minutes. The minutes were approved.

Treasurer’s Report – Jay F. – Reported that the monthly balance is dropping.

• A motion was made and seconded to approve the treasury report from last month. The treasurers report was approved.

GSR – Jeanne O. 

• The WAGSA will host a mini-conference on April 1, 2023 and all are welcome to attend.

WAIA – Lisa M. – Not in attendance. WAIA minutes are posted on the Laurel Recovery website.

H&I – Zach, Brian – Investigating H & I opportunities.

Chips – Shawn M. – Bought visitor chips.

Literature – Brian – Made a purchase of one case of Big Books. Will need to be reimbursed $115.54. Will text Lynell.

Supplies – Marta C. – Gave report.

Secretary Coordinator – Selena – Not in attendance

Website – John R. – Gave report.

Old Business

• Anniversary Dance: Ticket price will be $20. Donations can be made by members who would like to help others who cannot afford to purchase a ticket. John is printing fliers. In keeping with the traditions, fliers will include the wording “catered italian” instead of naming the caterer.

New Business

• Chairs need to be cleaned. $10 per chair. $250
• Marta – once week clean
• Need volunteers for the anniversary dance.

The meeting closed with the Lords prayer at approximately 11:00 a.m.