Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:02 a.m., opened with the Serenity Prayer

Attendees:Suzy Q, Jay F., Vincent C., Jess R., John R., Jeanne O’, Shawn G., Loida B., Nettie T.

Approval of Meeting Minutes from June 15, 2024 :

A motion was made by John R. to accept the meeting minutes from June 15 2024, seconded by Loida, and the minutes were approved by the Steering Committee.

REPORTS

Chairperson–Suzy Q

• Regarding 368 Main Street housekeeping issues, we have received a quote to clean the carpets for $125, and to clean the fabric chairs for $10 each. Discussion:
  • Committee agreed that the vendor can clean the carpet for $125
  • Committee agreed that, AFTER SHAWN TRIES HER SMALL MACHINE ON THE CHAIRS FIRST, IF SHE DOES NOT GET THE CLEAN RESULTS DESIRED….
  • Committee will approve that ten chairs may be cleaned by the vendor. Shawn will select and tag the ten chairs.

Vice Chairperson–

• No report

Treasury Report: Jay F.  (Lisa C.’s report given by Suzy Q.)

• Jay F. gave report for June2024. After discussion, a motion was made by Jeanne O’  to accept the Treasurer Report from June 2024, seconded by Shawn G., and the June 2024 Treasurer’s Report was approved by the Steering Committee.
• The $1300 rent will be effect in July (Increase of $300 per month)
• The Committee reviewed Laurel Recovery’s prudent reserve amount. After an upcoming study of the budget and the effect of the increased need for contributions, and the members’ response to it, the prudent reserve will be reviewed again in three months.
• A request for more contributions will be added to the LRG online meeting announcements.
• Lisa C. has paid the BG&E bill

General Services Rep (GSR) Report—

• The GSR opening is being announced in the meetings.
• WAGSA is endeavoring to move to in-person meetings rather than hybrid.

Washington Area Intergroup Association (WAIA) Report:**

• **Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report:

• Shawn G. continues to facilitate visitors to visit Howard County Hospital 2 Wednesdays per month–See details and sign-up sheet on the LRG bulletin board. Awaits August dates.
• Shawn is in communication with someone about the possibility of getting 10 to 12 women to visit/outreach to Jessup’s Women’s Jail.
• Jess R.: In the near future new applicants **be connected with the scheduler of the 7PM women-only visits on designated Thursdays to Jennifer Road.
• Interested males can contact Jay F., who is facilitating Twelfth Step visits to Ordinance Road Correctional Facility on 4th Thursday of the month at 7:45PM.

Chips–Vincent C.

• Except for the 7-month chips that are about to be replenished, the chips are fine.

Publications Report–

• Jeff has volunteered to Shawn to be the new LRG Publications rep. The steering committee voted him in.
• Participants in “Back to Basics” courses will be guided on how to purchase the books for themselves a online.
• Jeanne will send a copy to Shawn of the LRG literature inventory list created a few years ago.

Supplies–Jess R.

• $370.94 was spent on supplies. The supplies are well stocked, and Jess will continue to monitor and replenish supplies as needed.

Secretary Coordinator–Shawn G.

• The Wednesday 8PM meeting now has a temporary secretary for an indefinite duration. Shawn will address the possibility of having an earlier starting time of 7PM with that group’s conscience.
• The Tuesday 5:30 PM Speaker meeting is looking for a new secretary, effective July 31st.
• The steering committee voted to approve Suzy Q’s request to start a new Monday 7PM “CAME TO BELIEVE” meeting—the time slot will be shared with the “Back to Basics” quarterly class.

Website–John R.

• The website is doing well; the report was sent out to the Steering Committee.

Old Business:

• Laurel Recovery Annual Picnic will be re-named the Laurel Recovery Annual Cookout. The space at Laurel Lakes had already been reserved for LRG to have its cookout on Sunday, September 15^th from 11AM to 3PM. Suzy Q will pay the deposit,  and will reserve the space for the 2025 event (third Sunday in September 2025).
  • Some 2024 features will be 50-50 raffle, face painting by Loida. John R. will research design and purchase of souvenir t-shirts for the event, to be made available to order in advance of the event.

New Business:

• Jeanne O’ requested that the steering committee make official the service position of an LRG online meeting coordinator, and offered the following:

“This position has been filled unofficially for two-plus years, but because it has been unofficial, the tasks involved would most likely not be continued should the individual retire or collapse.

Fulfillment of the tasks serves to maintain LRG’s procedural integrity, and to keep the LRG online meetings in sync and included in LRG changes, etc., so it is proposed that the Assistant Secretary Coordinator/Online Meeting Coordinator  [ name changed to VIRTUAL MEETING COORDINATOR by steering committee]:

• Is elected by LRG members in the Steering Committee Elections (akin to Treasurer and Assistant Treasurer structure)
• Has a seat/vote at and attends the monthly LRG Steering Committee meetings
• Is a regular participant of some of the LRG online meetings
• Keeps record of changes of chair-people and techs for online meetings, mindful of spirit of rotation
• Informs the Secretary Coordinator and Webmaster of changes regarding online meeting schedules
• Coordinates communication groups of online meeting secretary and tech teams, includes secretary coordinator in the group texts
• Updates online anniversary and announcement posts
• Provides LRG policy and procedures documents/information to online chairpersons; enlists the aid of the Secretary Coordinator as needed
• Provides training and coordination of online Zoom tech coverage
• When necessary, assists the online meetings in finding substitute/pinch hitters when gaps appear, enlists the aid of the Secretary Coordinator as needed”

Motion made by Shawn G. to create VIRTUAL MEETING COORDINATOR position, and that it be filled by Jeanne O’ until the next annual Steering Committee Election. Motion seconded by John R. Motion passed by steering committee.

• Discussion about in-meeting disruption when the participant sharing exceeds the allotted share time. Discussion by committee led to understanding of service roles and necessity of Tenth Step amendment action; clarity on what is courteous and appropriate, and that the meeting secretary would be the appropriate person to carry out the limit-on-share-time policy.

The meeting was closed with the AA Responsibility Statement at 10:42 a.m.

MINUTES ACCEPTED BY STEERING COMMITTEE ON AUGUST 17, 2024. **Amended H&I from “a new applicant” to “new applicants”

Respectfully submitted, Jeanne O’, Secretary

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:Suzy Q, Jay F., Lisa C., Vincent C., Jess R., John R., Jeanne O’, Shawn G., Loida B., Selena R.

Approval of Meeting Minutes from May 18, 2024 :

A motion was made by Lisa C. to accept the meeting minutes from May 18, 2024, seconded by John R., and the  May 18, 2024 minutes were approved by the Steering Committee.

REPORTS

Chairperson–Suzy Q

• The June 21 Sober Dinner/Dance has been cancelled as of June 12^th.
  • Discussion re: Refunds
    • Ticket buyers will indicate whether they want refunds, and they have the option to contribute the price of the ticket(s) to Laurel Recovery Group.
    • The ticket sellers will provide the assistant treasurer with the name, phone number and amount and method of payment for the ticket buyers.
    • Individuals who paid via Zelle will use their Zelle app, directing the transaction toward LaurelRecoveryGroup@gmail.com and request to Receive (rather than Send) the amount they paid for the ticket. LRG will submit payment back to their account.
    • Checks submitted as payment will be voided and not deposited.
    • Cash payment will be refunded to the ticket buyer by the ticket seller.

Vice Chairperson–Selena R.

• Nothing to report

Treasury Report: Jay F. and Lisa C

• Jay F. gave report for May 2024
• Lisa C.: Will coordinate the refunds due from the June 21 ticket sales.
• A motion was made by Jeanne O’. to accept the Treasurer’s Report from May 2024, seconded by John R. May 2024 report accepted by the Steering Committee.

General Services Rep (GSR) Report—

• Area 13 Delegate Report Back was held on Monday June 10, 2024 from 6 to 9 PM, online. Some items of interest were that the maximum personal contribution amount has been increased from $5,000 to $7,500; and that—for clarification of intent—the words “A Tool for….” have been added to the title of the Plain Language Big Book.

Washington Area Intergroup Association (WAIA) Report:**

• **Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report:

• Shawn G. continues to facilitate visitors to visit Howard County Hospital 2 Wednesdays per month–See details and sign-up sheet on the LRG bulletin board.
• Jess R.: A new applicant has been connected with the scheduler of the 7PM women-only visits on designated Thursdays to Jennifer Road, and they will visit on Thursday, July 4^th. Other applications are pending scheduling.
• Interested males can contact Jay F., who is facilitating Twelfth Step visits to Ordinance Road Correctional Facility on 4th Thursday of the month at 7:45PM.

Chips–Vincent C.

• After restocking some categories, the chips are fine.

Publications Report–

• Announcements will be made in meetings that LRG is seeking a new Publications Rep, as the current rep is moving.

Supplies–Jess R.

• $254.97 was spent for supplies, paper towels will be purchased soon, and Supplies Rep will continue to monitor and replenish supplies as needed.

Secretary Coordinator–Shawn G.

• Wednesday 8PM meeting will not have a secretary after June 19th. There have been no responses for the service position, though the need has been announced at every meeting. The meeting members will hold a group conscience to discuss/address this after the June 18^th meeting ends.
• Some online meetings have had secretary changes, and the Secretary Coordinator has been kept informed. Two of the low-participation daytime online meetings closed during the May/June months.

Website–John R.

• The website is doing well; the report was sent out to the Steering Committee.
• July Back-to-Basics has been added to the website.

Old Business–

New Business:

• The Secretary Coordinator will re-add to the meeting announcements the need for more contributions from the LRG members; and will remind secretaries that only the Secretary Coordinator will make changes to the Secretary Book on the front desk.
• Laurel Recovery Annual Picnic: If LRG maintains its traditional schedule pattern from the last few years, LRG will have its picnic on Sunday, September 15^th. Suzy Q will reserve the picnic space for the event.
• Discussion was held about Laurel Recovery’s monthly rent having just been raised. The Chairperson is in communication with the landlord.

The meeting was closed with the AA Responsibility Statement at 10:42 a.m.

Respectfully submitted, Jeanne O’, Secretary

JUNE 15, 2024 STEERING  COMMITTEE MINUTES ACCEPTED JULY 20, 2024

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:  Suzy Q, Jay F., Lisa C., Vincent C., Jess R., John R., Emily P., and Jeanne O.

Approval of Meeting Minutes from April 20, 2024 :

A motion was made by Lisa C. to accept the meeting minutes from April 20, 2024, seconded by John R., and the April 20, 2024 minutes were approved by the Steering Committee.

REPORTS

Chairperson–Suzy Q

• Refer to “Old Business” section

Vice Chairperson–no report

Treasury Report: Jay F. and Lisa C

• Jay F. gave report for April 2024
• Lisa C.: (1) Zelle up and running, (2) will review item regarding BG&E payment
• A motion was made by Jeanne O’. to accept the Treasurer’s Report from April 2024, seconded by John R. April 2024 report accepted by the Steering Committee.

General Services Rep (GSR) Report—

• Suzy Q. to check status of LRG GSR
• Area 13 Delegate Report Back on Monday June 10, 2024 from 6 to 9 PM, online. All are welcome. Flyers to be posted in the LRG room this week.

Washington Area Intergroup Association (WAIA) Report:**

• **Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report:

• Shawn G. continues to facilitate visitors to visit Howard County Hospital –See details and sign-up sheet on the LRG bulletin board.
• Jess R. can facilitate 7PM women-only visits on designated Thursdays to Jennifer Road.
• Jay F. is willing to facilitate Twelfth Step male visits to Ordinance Road Correctional Facility on 4th Thursday of the month at 7:45PM. Can connect females with representative if they want to visit.

Chips–Vincent C.

• Chips are fine.

Publications Report–

• Publications have been purchased from WAIA. Literature is well-stocked.

Supplies–Jess R.

• Spent $280 for supplies and will continue to monitor and replenish supplies as needed.

Secretary Coordinator—

• Per Shawn G., Secretary Coordinator is aware of and is addressing some issues regarding lock-up and condition of the room after meetings.
• Some discussion regarding possible group training for secretaries. Could be in person or as an online meeting.

Website–John R.

• All is fine, report was sent out to Steering Committee.
• Additional events have been added to the LRG website

Old Business–

• SUMMER SOBER DANCE scheduled for June 21, 2024 from 6:30 – 10:30 PM
  • 130 tickets electronic only and now available at $20 each, should be secured via the ticket seller
  • Dance Committee Suzy Q and Emily P (coordinate, organize); Jess R. to handle supplies
  • Caterer same one used for the 50^th anniversary celebration and similar menu; the food will be delivered at 5pm on June 21^st
  • Budget is projected to be $2600 (=the income anticipated from sale of the tickets)
  • Venue is set for 8521 Corridor Rd, Savage MD 20763 (Savage VFC)
  • Notice is to be sent in a week to WAIA for their Area 13 events list, after LRG members have been given ample time to order tickets
  • A.A. speaker, and other features are selfie booth, DJ, 50-50
• Fellowship: Jess R. has organized KARAOKE NIGHT on Saturday June 15^th from 3 to 6 PM. “Decade Dress” –dress in your favorite decade.
• Outreach: Literature is being gathered in a box on top of the back storage cabinet to be contributed for an Area member to take for A.A. outreach to Africa.

New Business:

• Recycling –secretaries are to rinse and recycle the plastic coffee canisters.
• Meeting format: Inquiry about whether a meeting can open with the Serenity Prayer: If a meeting chooses to open with the Serenity Prayer, that meeting’s group conscience can vote on that.

The meeting was closed with the AA Responsibility Statement at 10:58 a.m.

Respectfully submitted, Jeanne O’, Secretary

MINUTES ACCEPTED BY STEERING COMMITTE ON JUNE 15, 2024.

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:  Suzy Q, Jay F., Lisa C., Vincent C., Jess R., Shawn G., John R., Nettie T., Selena R., Emily P., and Jeanne O.

Approval of Meeting Minutes from March 23, 2024 :

A motion was made by Lisa C. to accept the meeting minutes from March 23, 2024, seconded by Jay F., and the minutes were approved by the Steering Committee.

REPORTS

Chairperson–Suzy Q

• Theresa OC is out of the hospital.
• The room has been cleaned and there are no new complaints.

Vice Chairperson–Selena R.

• Nothing to report.

Treasury Report: Jay F. and Lisa C

• Jay F. gave report for March 2024
  • Truist Bank account is closed.
  • PNC Bank checking and savings accounts are open.
• Lisa C. recounted checking account expenditures.
• A motion was made by John R. to accept the Treasurer’s Report from March 2024, seconded by Lisa C., and March 2024 report accepted by the Steering Committee.
• Discussion about options for electronic Seventh Tradition contribution methods (Zelle, Cash App, Venmo, etc.). Lisa C. will follow up so Laurel Recovery can offer an electronic contribution option to its members.

General Services Rep (GSR) Report—pending return of Theresa OC

• Information about Big Book on sale at AA. Org and upcoming Delegate’s Report event provided by past GSR.

Washington Area Intergroup Association (WAIA) Report:**

• **Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report: **

• ** Jamie I. continues to facilitate volunteers going to Jennifer Road Detention Center.
• Shawn G. has facilitated groups of 3 volunteers at a time visiting Howard County Hospital on 1^st, 3^rd and 5^th Wednesdays of the month. A sign-up sheet is on the LRG bulletin board.
• LRG H&I has donated some Big Books to some H&I locations.
• Jay F. is willing to facilitate Twelfth Step visits to Ordinance Road Correctional Facility.

Chips–Vincent C.

• Chips are good. Have purchased 100 one-day chips and 25-30 various month-increments chips.

Publications Report– report by Lisa C.

• Grace M. has ordered various publications from WAIA.
• Big Books are on sale at AA. Org starting May 2024 for about 6 weeks
• Some Big Books have been donated for H&I visits.
• Okay for LRG to donate used Grapevines and literature for an Area 13 member who is taking them to rehabs in Africa. Contact person Jeanne O’.

Supplies–Jess R.

• Spent $266 for supplies and will continue to monitor and replenish supplies as needed.

Secretary Coordinator–Shawn G.

• Thursday 5:30PM Big Book meeting has had two turnovers of secretary recently, and needs a secretary.
  • The Steering Committee voted unanimously that—though only 3 months sober—Emily P., known and present LRG member, can be the Thursday 5:30PM secretary.
• Received online groups update: Sunday 9AM and 5:30 PM meetings secretary rotations, and pending changes to Sunday 11AM meeting. There is an ongoing need for more Zoom technicians.

Website–John R.

• • All is fine, report was sent out to Steering Committee.
  • On MAY 9^th, online ticket sales and registration open for SESSIONS BY THE SEA (Tuesday September 3^rd through Sunday September 8^th, 2024). The link can be found on the Laurel Recovery website.

Old Business–NONE

New Business:

• Discussion about recycling challenges
• Fellowship: Steering Committee voted to host a dance in June or July. Shawn G. and Emily P. will explore locations, menu options, dates.
• Fellowship: Jess R. will organize a Saturday-night Karaoke event.

The meeting was closed with the AA Responsibility Statement at 11:00 a.m.

Respectfully submitted, Jeanne O’, Secretary

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:01 a.m., opened with the Serenity Prayer

Attendees:  Suzy Q, Jay F., Lisa C., Vincent C., Grace M., Jess R., Shawn G., John R., Dia, Mary, Ms. Nettie, Loida

Approval of Meeting Minutes from January 20, 2024 :

A motion was made by Lisa C. to accept the meeting minutes from February 17, 2024. A second was made by Shawn and the minutes were approved.

Chairperson – Suzy Q

• Theresa O.C. – We will continue to pray for her speedy recovery. It has been amazing to see the fellowship come together in her time of need to rally, visit , send cards and help out.
• We’ve had a few complaints about the room being dirty and food being left out in between meetings.  Shawn to provide Tupperware for food storage and Rebecca has volunteered to vacuum and mop weekly.
• We also would like to acknowledged Drew’s for his efforts with fixing the bathroom light and replacing the kitchen faucet. Thanks Drew!

Vice Chairperson: Not in Attendance

Treasury Report: Jay F. and Lisa C
A motion was made by John R. to accept the Treasurer Report from February 17, 2024.  A second was made by Shawn G. and the Treasurer Report was unanimously approved.

• New PNC Bank is up and running. Thank you Jay, Lisa and Jeanne for their efforts.
• Still working on an electronic banking system. Lisa to check out Cash App or Zelle.

General Services Rep (GSR) Report: Position Open

• Shawn G. to ask Jeanne about the position and what it entails.

Washington Area Intergroup Association (WAIA) Report: WAIA Representative—not present

• Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report: Jaime – Not Present

• Jaime has been taking volunteers to Jennifer Road Detention Center for meetings.
• Shawn G to provide information next month to sign up for meetings at Howard Co. General.

Chips: – Vincent

• All Good

Publications Report: Grace M.

• Grace has done an great job at organizing and taking inventory on the books we have and the books we need.
• We will be donating tattered books to other charities.

Supplies: Jess R.

• Jess purchased cleaning supplies and will continue to monitor supplies as needed.

Secretary Coordinator: Shawn G.

• Shawn will let the secretaries know about the new bank procedures.
• Dia suggested possibly getting a secretary journal for all secretaries to communicate with each other.
• We also provided Dia with the LR What’s Up App information.

Website: John R.

• Stats were sent via email at the beginning of this week.

Old Business:

• Verbiage to be put in the secretary book regarding extra donations and sharing time rules.

New Business:

• No new business to report.

The meeting was closed with the AA Responsibility Statement at 11:02 a.m.

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:  John R., Vincent C., Jeanne O’, Nettie T., Lisa C., Shawn G., Marta C., Suzy Q., Theresa OC., Grace M., Selena R., an

Approval of Meeting Minutes from January 20, 2024 :

A motion was made by John R. to accept the meeting minutes from January 20, 2024. A second was made by Jeanne and the minutes were approved.

First order of business was the review of votes and the counting of votes for the Secretary Coordinator-– facilitated by John R., Webmaster

2024 STEERING COMMITTEE ELECTION OUTCOME

• Chair– Suzy Q.
• Vice Chair– Selena R.
• Secretary– Jeanne O.
• Treasurer– Jay F. (ongoing)
• Alternate Treasurer– Lynnell M. (ongoing)
• GSR –**Theresa O.C.
• WAIA Representative– Lisa M.
• H & I Representative– Jaime I.
• H & I Alternate– **Lisa C.
• Chips Representative– Vincent C.
• Literature Representative– Grace M.
• Supplies Representative– Jess
• Secretary Coordinator– Shawn G.
• Webmaster– John R. (ongoing)

STEERING COMMITTEE MEMBER REPORTS facilitated by incoming chair, Suzy Q.:

Chairperson – no report

Vice Chairperson — no report

Treasury Report:
A motion was made by John R. to accept the Treasurer Report. A second was made by Theresa OC and the Treasurer Report was unanimously approved.

Update about changing banks in March because the current bank branch (Truist) is closing. Laurel Recovery Group will begin banking with PNC in March. Suzy Q. Chairperson, Jay F. Treasurer, and Lisa C. Alt Treasurer, will have signatures on file at PNC bank for the new account.

Secretary Coordinator Report: The Secretary Coordinator will follow through with the action item agreed on in January and post an announcement in the Secretary’s book asking for more contributions from the membership. Selena R. (outgoing) –two new secretaries are James, 5:30PM Thursday, and Drew, 8:30 PM Saturday. Discussion about recent online meeting activity. Some orientation discussion with new Secretary Coordinator, Shawn G.

General Service Rep (GSR) Report:  GSR, Jeanne O’ (outgoing)—reported that the Area 13 Delegate’s February 12 online Sharing Session regarding the Area’s thoughts about the possibility of changes to the first 164 pages of the Big Book was well-attended. Examples of thoughts from the attendees were given to the Steering Committee.

Washington Area Intergroup Association (WAIA) Report: WAIA Representative—not present, but link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report: Theresa OC. – Jaime already did H&I activity on Thursday. Other note: Sean C. from WAIA had forwarded contact information to LRG H&I rep and wants to discuss LRG taking H&I to prisons.

Supplies Report: Marta C. (outgoing) –made supply run recently, will inform Jess of LRG’s needs.

Publications Report: Grace M. – Discussed process to get literature. Will order Big Books right away.

Chips Report: 24-hour, 1-2-3 month chips are being replenished.

Website Report: John R. –All is well. Did Group Tradition Survey. Did Steering Committee elections.

Old Business: NONE

New Business:

• **Since no GSR had been elected, the Steering Committee made the unanimous decision that Theresa O.C. is to be GSR, and Lisa C. to be Alternate H&I rep.
• The Secretary Coordinator is the keeper of the keys and will get new keys made and will track and get old keys returned.
• Grace M. asks that a Wednesday noon in-person meeting be reinstated. The Steering Committee has no objection. A new (reinstated) meeting is targeted to open in two weeks on Wednesday, March 6. The topic will be Beginners’ Step Meeting.
• Webmaster indicated that Laurel Recovery did well in the Traditions Survey except for one category that was weak: Promoting Sponsorship. Committee discussed and motion made by Suzy Q., seconded by John R, motion passed that: The secretaries will announce that (1) Laurel Recovery hosts newcomers’ Back-to-Basics classes four times a year; (2) Individuals in the meeting who are available to sponsor please raise your hand; and (3) continue to announce that there is a sponsor list on the bulletin board.
• Suggestion made that the Steering Committee close their service meeting with the A.A. Responsibility Statement. All agreed.

The meeting was closed with the AA Responsibility Statement at: 11AM

FINAL NOTE:

• • Because several members of the Steering Committee plan to attend the Southern Maryland Roundup on Saturday March 16^th, the March 2024 Steering Committee meeting will be held on the fourth Saturday, March 23^rd, instead of on the third Saturday, March 16^th.

Secretary Signature Printed/Dated

Secretary Signature Signed/Dated

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:  John R., Vincent C., Jeanne O’, Nettie T., Lisa C., Shawn G., Marta C., Suzy Q., Theresa OC., Grace M., Selena R., an

Approval of Meeting Minutes from January 20, 2024 :

A motion was made by John R. to accept the meeting minutes from January 20, 2024. A second was made by Jeanne and the minutes were approved.

First order of business was the review of votes and the counting of votes for the Secretary Coordinator– facilitated by John R., Webmaster

2024 STEERING COMMITTEE ELECTION OUTCOME

• Chair– Suzy Q.
• Vice Chair– Selena R.
• Secretary– Jeanne O.
• Treasurer– Jay F. (ongoing)
• Alternate Treasurer– Lynnell M. (ongoing)
• GSR –**Theresa O.C.
• WAIA Representative– Lisa M.
• H & I Representative– Jaime I.
• H & I Alternate– **Lisa C.
• Chips Representative– Vincent C.
• Literature Representative– Grace M.
• Supplies Representative– Jess
• Secretary Coordinator– Shawn G.
• Webmaster– John R. (ongoing)

STEERING COMMITTEE MEMBER REPORTS facilitated by incoming chair, Suzy Q.:

Chairperson – no report

Vice Chairperson — no report

Treasury Report:
A motion was made by John R. to accept the Treasurer Report. A second was made by Theresa OC and the Treasurer Report was unanimously approved.

Update about changing banks in March because the current bank branch (Truist) is closing. Laurel Recovery Group will begin banking with PNC in March. Suzy Q. Chairperson, Jay F. Treasurer, and Lisa C. Alt Treasurer, will have signatures on file at PNC bank for the new account.

Secretary Coordinator Report: The Secretary Coordinator will follow through with the action item agreed on in January and post an announcement in the Secretary’s book asking for more contributions from the membership. Selena R. (outgoing) –two new secretaries are James, 5:30PM Thursday, and Drew, 8:30 PM Saturday. Discussion about recent online meeting activity. Some orientation discussion with new Secretary Coordinator, Shawn G.

General Service Rep (GSR) Report:  GSR, Jeanne O’ (outgoing)—reported that the Area 13 Delegate’s February 12 online Sharing Session regarding the Area’s thoughts about the possibility of changes to the first 164 pages of the Big Book was well-attended. Examples of thoughts from the attendees were given to the Steering Committee.

Washington Area Intergroup Association (WAIA) Report: WAIA Representative—not present, but link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report: Theresa OC. – Jaime already did H&I activity on Thursday. Other note: Sean C. from WAIA had forwarded contact information to LRG H&I rep and wants to discuss LRG taking H&I to prisons.

Supplies Report: Marta C. (outgoing) –made supply run recently, will inform Jess of LRG’s needs.

Publications Report: Grace M. – Discussed process to get literature. Will order Big Books right away.

Chips Report: 24-hour, 1-2-3 month chips are being replenished.

Website Report: John R. –All is well. Did Group Tradition Survey. Did Steering Committee elections.

Old Business: NONE

New Business:

• **Since no GSR had been elected, the Steering Committee made the unanimous decision that Theresa O.C. is to be GSR, and Lisa C. to be Alternate H&I rep.
• The Secretary Coordinator is the keeper of the keys and will get new keys made and will track and get old keys returned.
• Grace M. asks that a Wednesday noon in-person meeting be reinstated. The Steering Committee has no objection. A new (reinstated) meeting is targeted to open in two weeks on Wednesday, March 6. The topic will be Beginners’ Step Meeting.
• Webmaster indicated that Laurel Recovery did well in the Traditions Survey except for one category that was weak: Promoting Sponsorship. Committee discussed and motion made by Suzy Q., seconded by John R, motion passed that: The secretaries will announce that (1) Laurel Recovery hosts newcomers’ Back-to-Basics classes four times a year; (2) Individuals in the meeting who are available to sponsor please raise your hand; and (3) continue to announce that there is a sponsor list on the bulletin board.
• Suggestion made that the Steering Committee close their service meeting with the A.A. Responsibility Statement. All agreed.

The meeting was closed with the AA Responsibility Statement at: 11AM

FINAL NOTE:

• • Because several members of the Steering Committee plan to attend the Southern Maryland Roundup on Saturday March 16^th, the March 2024 Steering Committee meeting will be held on the fourth Saturday, March 23^rd, instead of on the third Saturday, March 16^th.

Secretary Signature Printed/Dated

Secretary Signature Signed/Dated

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:00 a.m., opened with the Serenity Prayer

Attendees:  John R., Vincent C., Jeanne O’, Nettie T., Lisa C., Shawn G., Marta C., Suzy Q., Theresa OC., Grace M., Selena R., and Jess R.

• Chair – Suzy Q.
• Vice Chair – Selena R.
• Secretary – Jeanne O.
• Treasurer – Jay F.
• Alternate Treasurer – Lisa C.
• GSR– Theresa OC
• WAIA Representative – Lisa M.
• H & I Representative – Jaime I.
• H & I Alternate – Lisa C.
• Chips Representative – Vincent C.
• Literature Representative – Grace M.
• Supplies Representative – Jess
• Secretary Coordinator – Shawn G.
• Webmaster – Jo

Approval of Meeting Minutes from January 20, 2024 :

A motion was made by John R. to accept the meeting minutes from January 20, 2024. A second was made by Jeanne and the minutes were approved.

First order of business was the review of votes and the counting of votes for the Secretary Coordinator– facilitated by John R., Webmaster

2024 STEERING COMMITTEE ELECTION OUTCOME

• Chair– Suzy Q.
• Vice Chair– Selena R.
• Secretary– Jeanne O.
• Treasurer– Jay F. (ongoing)
• Alternate Treasurer– Lynnell M. (ongoing)
• GSR –**Theresa O.C.
• WAIA Representative– Lisa M.
• H & I Representative– Jaime I.
• H & I Alternate– **Lisa C.
• Chips Representative– Vincent C.
• Literature Representative– Grace M.
• Supplies Representative– Jess
• Secretary Coordinator– Shawn G.
• Webmaster– John R. (ongoing)

STEERING COMMITTEE MEMBER REPORTS facilitated by incoming chair, Suzy Q.:

Chairperson – no report

Vice Chairperson — no report

Treasury Report:
A motion was made by John R. to accept the Treasurer Report. A second was made by Theresa OC and the Treasurer Report was unanimously approved.

Update about changing banks in March because the current bank branch (Truist) is closing. Laurel Recovery Group will begin banking with PNC in March. Suzy Q. Chairperson, Jay F. Treasurer, and Lisa C. Alt Treasurer, will have signatures on file at PNC bank for the new account.

Secretary Coordinator Report: The Secretary Coordinator will follow through with the action item agreed on in January and post an announcement in the Secretary’s book asking for more contributions from the membership. Selena R. (outgoing) –two new secretaries are James, 5:30PM Thursday, and Drew, 8:30 PM Saturday. Discussion about recent online meeting activity. Some orientation discussion with new Secretary Coordinator, Shawn G.

General Service Rep (GSR) Report:  GSR, Jeanne O’ (outgoing)—reported that the Area 13 Delegate’s February 12 online Sharing Session regarding the Area’s thoughts about the possibility of changes to the first 164 pages of the Big Book was well-attended. Examples of thoughts from the attendees were given to the Steering Committee.

Washington Area Intergroup Association (WAIA) Report: WAIA Representative—not present, but link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report: Theresa OC. – Jaime already did H&I activity on Thursday. Other note: Sean C. from WAIA had forwarded contact information to LRG H&I rep and wants to discuss LRG taking H&I to prisons.

Supplies Report: Marta C. (outgoing) –made supply run recently, will inform Jess of LRG’s needs.

Publications Report: Grace M. – Discussed process to get literature. Will order Big Books right away.

Chips Report: 24-hour, 1-2-3 month chips are being replenished.

Website Report: John R. –All is well. Did Group Tradition Survey. Did Steering Committee elections.

Old Business: NONE

New Business:

• **Since no GSR had been elected, the Steering Committee made the unanimous decision that Theresa O.C. is to be GSR, and Lisa C. to be Alternate H&I rep.
• The Secretary Coordinator is the keeper of the keys and will get new keys made and will track and get old keys returned.
• Grace M. asks that a Wednesday noon in-person meeting be reinstated. The Steering Committee has no objection. A new (reinstated) meeting is targeted to open in two weeks on Wednesday, March 6. The topic will be Beginners’ Step Meeting.
• Webmaster indicated that Laurel Recovery did well in the Traditions Survey except for one category that was weak: Promoting Sponsorship. Committee discussed and motion made by Suzy Q., seconded by John R, motion passed that: The secretaries will announce that (1) Laurel Recovery hosts newcomers’ Back-to-Basics classes four times a year; (2) Individuals in the meeting who are available to sponsor please raise your hand; and (3) continue to announce that there is a sponsor list on the bulletin board.
• Suggestion made that the Steering Committee close their service meeting with the A.A. Responsibility Statement. All agreed.

The meeting was closed with the AA Responsibility Statement at: 11AM

FINAL NOTE:

• • Because several members of the Steering Committee plan to attend the Southern Maryland Roundup on Saturday March 16^th, the March 2024 Steering Committee meeting will be held on the fourth Saturday, March 23^rd, instead of on the third Saturday, March 16^th.

Secretary Signature Printed/Dated

Secretary Signature Signed/Dated

Minutes Approved on February 17, 2024

Attendees: Vincent C., Suzy Q., Jay F., John R., Marta C., Jeanne O., Loida, Theresa OC, Jessica R

LR Steering Committee Meeting called to order at 10:03 AM with the Serenity Prayer.

Motions A motion was made by John R to accept the meeting minutes from December 16, 2023. A second was made by Marta and the minutes were unanimously approved.

Chairperson – Vincent – Present

Vice Chair – Suzy – Present

• Nothing to Report

Treasurer’s Report – Jay F. – Present

• A motion was made by Jeanne O to accept the treasury report. A second was made by Loida and the minutes were unanimously approved.
• Donations are down from last year at this time. Jay suggested asking the fellowship for a few extra dollars. A motion was made by Marta to approve; it was approved and accepted. – Notation will be made in the secretary handbook.

GSR – Jeanne O.  – Present

• Report was sent via email

WAIA – Lisa M. – Not in Attendance

• Meeting notes were posted on website

H&I – Zach, Brian – Zach not in Attendance

• Jaime is already been approved to secretary meetings at  Jennifer Road Detention Center. Please reach out to her for more information and how to get involved.

Chips – Shawn M. – Not in Attendance

• All good on chips

Literature – Brian Present

• Big books and Living Sober have been ordered

Supplies – Marta C. – Present

• All good

Secretary Coordinator – Selena – Not in Attendance

Website – John R. – Present

• Website stats were sent via email

Old Business

• Jeanne donated Grapevines and other literature to a congregation in Ghana Africa.

New Business

• 2024 elections will be posted!  Must be here in person to sign up.

The meeting closed with the Lords prayer at approximately 11:00 a.m.

Minutes to be Approved on January 20, 2024

Attendees: Vincent C., John R., Teresa OC., Nettie T., Dan R., Selena R., Suzy Q. LR Steering Committee Meeting called to order at 10:00 AM with the Serenity Prayer.

Motions A motion was made by Vincent C  to accept the meeting minutes from November 18, 2023. A second was made by Dan R.  meeting minutes were unanimously approved.

Chairperson – Vincent – Present

• Nothing to report.

Vice Chair – Suzy – Present

• Nothing to Report

Treasurer’s Report – Jay F. – Not in Attendance

• Report sent via email. Motion made by John R to accepted the treasury report. A second was made by Vincent C and the report were unanimously approved.

GSR – Jeanne O.  – Not in Attendance 

• Nothing to report.

WAIA – Lisa M. – Not in Attendance

• Need volunteers to answer the phone.
• Complete meeting minutes post on website.

H&I – Zach, Brian – Zach not in Attendance

• Theresa OC. has passed on to Zach and Brian G. to contact Jay and Jammie who’s home group is already doing H&I meeting’s. Recommend
• Zach and Brian are still working through an orientation and background check  for Jennifer Road Detention Center Annapolis MD. No status provided, still pending.
• Nettie T. recommended to also see about meetings in Jessup Prisons. John R. identified past efforts on H&I at that location but requires additional review and coordination on present rules and process.

Chips – Shawn M. – Not in Attendance

• All good on chips. 1 41 year chip is good.  3 1 year chips are good and more will be ordered once 1 year anniversaries are placed on the board.  Plenty of 24 hour and visitor chips.

Literature – Brian – Not in Attendance

• All good on literature. 

Supplies – Marta C. – Not in Attendance

• All good on supplies.
• Ben purchased all supplies for the Holiday party which were fabulous.

Secretary Coordinator – Selena – Present

• Joan has filled in as  Secretary for all December noon “As Bill Sees It” meeting.
• Marry take over Secretary in 2024 for the noon “As Bill Sees It” meeting.

Website    – John R. – Present

• All good on Website.

Old Business

Holiday Dance & New Years Events 

• • • Vincent C. recommended  better accountability and control over all tickets. Leave tickets in closest for all events.

New Business

• • • John R. reviewed LR Website meeting minutes post and process with team old and new business.
    • John R. provided the nomination and election process for the 2024 Laurel Recovery Steering Committee Committee. January to February 2024 solicitation for volunteer board members will be announced by meeting Secretaries with a sign-up sheet.  Once complete  John R. will create a Website voting process for all members to vote electronically.

The meeting closed with the Lords prayer at approximately 10:32 a.m.