Minutes to be Approved by the Steering Committee July 21, 2018

Laurel Recovery Min 6.16.18

Attendees: 

Ben G., Tony C., John R., John K., Nancy A., Teri F., Jim S., Kyle C.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Actions items:

• John R will send Nancy the link for the Accessibility survey by
• Nancy will respond to the survey for Accessibility and report back to the group.
• John R will contact Rebecca to see if she wants to continue as H&I
• Two distributions lists will be created. One will be the core committee members and one will be the attendees to the
• John R will put the Language of the Heart Woman’s conference in the Laurel Recovery

  

Chairs Report – John R. – The May minutes were approved as written.

 

Vice Chair’s Report — It was suggested that the core Steering Committee members have the closet combination. There are times when the black cabinet is out of supplies and no one is available to access the extra supplies. John R. is often at Laurel Recovery and will take the responsibility to monitor the coffee and supplies so there will be enough for the next meetings. It was decided that the people who currently have the combination will be the ones who maintain the combination – Clark, Sharron, David, Lynnell, Nancy and John R. All present agreed on this resolution.

 

Treasurer’s Report – The March, April and May treasurer’s reports had been distributed via email. The treasurers reports were approved by unanimous vote.

 

John K gave a report on the dance. The tickets sales totaled $2,378. The total cost of the dance was $3,399. The deficit of $1021 will be split between Rock Bottom group and Laurel Recovery. Rock Bottom group will be giving us $510.50

 

GSR Report – Ben G.

• WAGSA is creating an area newsletter for groups to stay connected and to provide Ben distributed the motion to crate the newsletter and the criteria for it.
• Ben gave the Secretary the GSR Kit for the records and the 2017 annual
• The General Service Assembly will be at Holy Cross. The delegate is reporting for theGSO
• Fall assembly elections will be held October 20 at 10:00 a.m. at Holy
• The Gratitude Breakfast will be 18 at the College Park Marriott.
• The Greenbelt Step Club anniversary meeting will be June 30 from 6pm to
• There will be no WAGSA in

 

Go to the website 60th.icypaa.org to volunteer or sign up for the for ICYPAA which will be held at the Baltimore Hilton from August 30-Sept. 2, 2018.

 

WAIA Report – Ben G.

• Saturday morning Step Group Breakfast and meeting will be held on July 28 in C.
• WAIA requested each group respond to a survey about accessibility for special John R has no interest in responding to the survey and Nancy volunteered. He will send Nancy the link so she can respond.

 

H&I Report – Rebecca Not present – John announced that Rebecca has not attended the Steering Committee meetings for more than three meetings. John will call Rebecca to see if she is still interested in being on the Steering Committee. If she is not, a notice will be put in the book making an announcement for another H & I Chair.

 

Supplies – Sharron O. Not present

Supplies are good and stocked.

 

Chips & Literature – Clark H. Not present. The chips and literature are all stocked. He is going to check to insure we have all chips.

 

Secretary Coordinator – Deanna Not present – All the meetings are filled. One meeting was changed to a “Came to Believe” meeting by group conscience.

 

Website – John R.

All is well with the website. A report was electronically sent to all members and will be attached to the minutes. There have been a lot of hits this month probably due to Sessions.

 

12-Step Chair – Brien B. Not present – Brien has not heard from WAIA. He is prepared to go forward if he hears from them.

 

Old Business

• Inventory was reviewed and all books replaced
• Nancy will complete the temp sponsor lists as quickly as
• John K has reserved the Laurel Lakes pavilion for September 22 from 10am to 5pm for the Laurel Recovery picnic. John R will be responsible for the key to the pavilion. Parking will be down the hill, bathrooms will be locked. There will be paddle boats available to rent. Nancy made a motion that we have a speaker at the end of the picnic to provide a meeting for the picnic. There was discussion about this and the motion did not

 

New Business

Nancy announced the AA International Woman’s Conference “Language of the Heart” will be held in Los Angeles from Feb. 7-10, 2019. She has flyers if anyone is interested. The website is http://internationalwomensconference.org. She asked if this information could be put on the Laurel Recovery website and John R will put it in.

 

Kyle and Teri are meeting secretaries attending the Steering Committee. The question was raised about why are secretaries encouraged to attend the meeting. A decision was made to provide time for secretaries to bring any individual meeting business to the committee and those issues will be put into the minutes.

 

Nancy asked about the distribution list for the Laurel Recovery minutes. Since different people attend each meeting, she was not sure who should be getting the minutes each month. A motion was made that two lists be created. One list will have the core committee members and the other list will be other attendees and will be continuing with new additions added to this list. The motion carried.

 

NEXT MEETING WILL BE July 21, 2018.

 

The meeting was adjourned.

Laurel Recovery Min 5.19.18

Attendees:

Ben G., Jeanne O., Margaret M., Tony C., Elaine P., David M., John R., Clark H., Nancy A., Deanna C., Sharron O., Teri F., Cal B.

 

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

 

Actions items:

Clark will review the inventory again and replace old and damaged books. He will buy a dozen new hard back 12 & 12’s to sell and 6 large print big books.

Nancy will try to be finished contacting people on the temporary sponsor list by the next meeting. She will try texting people as well.

John R. will ask John K. If he can contact Laurel Lakes to see if the pavilion is available on Sept. 15, 22, or 29, 2018.

 

Chairs Report – John R. –

April minutes were approved as written.

 

Vice Chair’s Report — No Report

 

Treasurer’s Report –

The March and April treasurer’s reports were distributed via email. Approval of the March and April report was tabled to next month because there was no information on the electronic spreadsheet. The printed version also did not show monthly information.  Lynnell will resend.  The information about the dinner/dance will be on the report.

 

GSR Report – Ben G.

Ben was not able to attend the GSR meeting. There are open slots available in the delegate assembly. Go to the website 60th.icypaa.org to volunteer for the for ICYPAA which will be held at the Baltimore Hilton from August 30-Sept. 2, 2018.

 

WAIA Report – Margaret M. –

Important committees that have vacant spots are Grapevine, H&I. They are sponsoring a 7 week step workshop in D.C. on Sundays from 5-6:30 p.m. Check it out at AA-DC.org. Looking for someone to sit on the night desk.

 

H&I Report – Rebecca

Not present – No Report

 

Supplies – Sharron

Spending below budget on supplies. There were missing cans of coffee. The closet code will be changed to help prevent theft and a sign-out sheet will be placed in closet for those who need to take coffee.

 

 

Chips & Literature – Clark H.

Clark is spending under budget. He has replaced chips, plastic and metal. Will replace hardback 12 & 12 books, and will get 1/2 doz. large print big books. 3 people in this meeting would like to buy them. A motion was made to purchase 12 hard back 12&12 books. The motion carried.

 

Secretary Coordinator – Deanna

Trying to find an 8am Friday meeting secretary.

 

Website – John R.

All is well with the website. A report was electronically sent to all members and will be attached to the minutes.

12-Step Chair – Brien B

not present – No Report

Old Business

A motion was made that until the temporary sponsor list names has been confirmed, we

will not distribute the names in the newcomer packets. The motion passed.

 

New Business

Nancy announced the AA International Woman’s Conference “Language of the Heart” will be held in Los Angeles from Feb. 7-10, 2019. She has flyers if anyone is interested. The website is http://internationalwomensconference.org.

 

Picnic – John K. will check with Laurel Lakes to see if any of the following dates are available – September 15, 22 or 29. There is a pavilion and is a nice setting for a picnic. More will be discussed at at the next meeting after we get a date.

 

Margaret will be gone for 5 weeks and Ben will cover WAIA for Margaret.

NEXT MEETING WILL BE JUNE 16, 2018.

The meeting was adjourned.

Laurel Recovery Min 4_21_18

[ Official Minutes Approved by the Steering Committee May 19, 2018]

Attendees:   Ben G., Jeanne O., Margaret M., Tony C., Elaine P., Jim S., John K., David M., John R., Clark H., Nancy A.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

 

Actions items:

Clark will review the 12&12 book inventory and replace those books that are damaged and falling apart.

Nancy A. will call all the people on the temporary sponsor lists to ask if their names and numbers can be included in the newcomer packets.

 Chairs Report – John R. –

March minutes were approved as written.

 

Vice Chair’s Report — No Report

 

Treasurer’s Report – The treasurer’s report was distributed via email. Approval of the March report was tabled to next month because there was no information on the electronic spreadsheet. The printed version also did not show monthly information.

 

GSR Report – Ben G.

• The treasurer’s report from WAGSA will be given to the Laurel Recoveryis not in the report because they donate annually.
• Spring assembly is June 16 and Fall assembly is October
• 32 annual gratitude breakfast is November 18
• 180 Club is having a 4th tip
• District 2 open house is April 26
• Historical overview and the information on structure will be put on the board

 

WAIA Report – Margaret M. – No Report

H&I Report – Rebecca Not present – No Report Supplies – Sharron not present

Supplies are okay and stocked.

 

Chips & Literature – Clark H.

Clark did an inventory of all chips. We need 12 & 12 books to replace those that are damaged. Clark will look at the old inventory and replace damaged books. Clark reported that he believes chips are disappearing quicker than they are being handed out to anniversaries. John R. doesn’t agree that they are being stolen.

 

 

Secretary Coordinator – Deanna not present – Meetings are filled with secretaries.

 

Website – John R.

All is well with the website. A report was electronically sent to all members and will be attached to the minutes.

12-Step Chair – Brien B not present – No Report

Old Business

The meeting/dinner/dance is moving along nicely. John R. continues to provide reports

of the ticket sales regularly. We are not yet at 150 which was the desired quota. Elaine made a motion to allow the Celebrate Recovery Book Store to be at the dance with a table to sell recovery items at the dance. John seconded the motion. The motion was passed with majority aye and one nay.

 

New Business

A question was raised about sending out the temporary sponsor list in the envelopes being given to newcomers. There was a question about whether it was violating the tradition of anonymity. There was also a question about whether the people on the list were okay with their phone numbers being distributed outside the doors of Laurel Recovery. Nancy did not feel it was violating any traditions. After much discussion and this concern being shared by a few board members, Nancy volunteered to call the people on the list to ask if they would have a problem with their names and numbers being included in the newcomer packets.

 

Nancy asked if Laurel Recovery was losing its lease. The answer to that question is no. We have a lease in place for 17 months at this time and there is no indication we will not be continued.

 

The meeting was adjourned.

MARCH 17, 2018 LRSC MINUTES

 

Attendees: John R., Margaret M., Deanna C., Tony C., John K., Nettie T., Ben G., Rebecca J., Brien B., Elaine P.

 

CALL TO ORDER:

The meeting was called to order at 10:00 a.m. with the Serenity Prayer.

A motion was made and passed to approve February 2018 minutes.

Old Business Action items:

• Brien B. will follow up on the designated trash bin for LR use.
• Rebecca will get email address for H&I possible meetings from WAIA.
• Kenny and Spencer will be shampooing the carpets at a date TBA.
• David placed a dustbuster in the alcove for use on the steps leading to the room.
• O. Box: Lynnell M. wants control of PO box as communications made to previous contact; this requires an official LRG letter designating her as appropriate person; Lynnell will contact Nancy A. who will compose and prepare letter dated and signed by chairperson.
• Deanna has talked to secretaries about cleaning the room after meetings and turning off the coffee pot. She has graciously placed a Swiffer in bathroom.
• Spring cleaning is imminent; John R. will check with Kate about dates and times.
• The wall phone is unable to make outgoing calls and does not ring. John K. will follow up with David about purchasing a new one.
• Tony C. will contact Verizon to find out what services our current contract provides.
• Brien B. will monitor the phone for messages if that is an option.
• LR 45 Year Celebration: Chairman:  John K.

Members of LR and Rock Bottom met to choose the date and venue. Our original plan to present a budget before LRSC was abandoned in order to move ahead with a venue and favorable pricing.  Date: May 5 2018.  Venue:  St Mary of the Mills Catholic Church.  Time:  6-11 pm, we can get in by 5 pm.  Catering: Laurel Meat Market.  Costs are being split with Rock Bottom Group.  For the sake of time we will have an AA speaker only.  Tickets will become available March 20; John R. will hold tickets to distribute among meetings beyond LR; no tickets will be sold at the door; children will require tickets. A cake from CakesPlus is being donated.

Reports:

Chair:  John R.  Report deferred for New Business.

Vice Chair:  Jim S. is ill today.

Treasurer:  John K.

Motion was passed to approve the treasurer’s report.

Increased contributions and changes in supply sources have improved our financial status

We have made funds available to purchase more literature, replace old books and provide free Big Books to newcomers.

GSR:  Ben G.

Monthly WAGSA meeting was held.

Ben provided and posted copies of the 68^th General Service Conference Committees & Agenda Items

Litigation has ceased concerning the 1939 BB manuscript.

Tony C. provided more information on the auction of the manuscript:

https://www.washingtonpost.com/news/retropolis/wp/2018/03/09/lost-for-decades-the-alcoholics-anonymous-original-manuscript-will-be-auctioned-for-millions/?utm_term=.818720bce3f3

An AA approved meeting app is in the works.

LR has contributed $100 to WAGSA; report will be given to Lynelle M.

New meetings and conferences will be posted on the board.

ICYPAA site is up and running

State convention will be in Frederick this year.

WAIA :  Margaret M.

A new treasurer is needed.

Desk slots are open for service work.

Elections committee needs a chair.

Office committee needs IT help.

H&I report: We should reach out to WAIA and the New Reporter to find places that are asking for meetings.

Gala:   Date is March 24.  Masquerade ball, tickets at the door.

H&I:   Rebecca J.

Rebecca is looking into new areas where we can be of service.

Supplies: Sharron O.

Sharron was present via speaker before the meeting.

All supplies are up to date.  She will request new checks from Lynelle this week.

Chips & Literature:  Clark H.

John R. spoke for Clark today.

We have added one hundred 24-hour chips and 2 cases of Big Books to our stock.

Big Books are available for newcomers.

Elaine P. prepared 50 newcomer packets that are available now.  Supplies are on hand for 50 more packets when they are needed.

Secretary Coordinator:  Deanna C.

Keys have been given to Berkeley and ‘Boston’ John.

Sharing keys between co-secretaries was discussed.

Motion was made and passed for secretaries and co-secretaries to have a separate set of keys.

Deanna is keeping a log of key distribution and is monitoring clean up after meetings.

Webmaster:   John R.

The website is currently down due to technical issues with the transfer of servers.

When it is back online, all resources on the site will be self contained and more readily available.

12-Step Chair:  Brien B.

So far we’ve had no contacts for help.

Brien has his cape ready for action.

New Business Action Items:

• Motion by John R. was passed to eliminate the ongoing announcement concerning cancellation of steering committee meetings. In the event of LRSC cancellation a specific announcement will be made.
• Motion by John R. was passed to include a list of temporary sponsors be provided with newcomer packets. A list of women will be given to women, a list of men given to men. John will be responsible for these lists and will store them with packets.
• Motion by Tony C. to have a microphone for LR speakers because of complaints that we can’t hear speakers. This was addressed in a previous website survey and not passed.  John R. suggested offering a new website survey and discuss at the April LRSC meeting.  Any ideas for topics are welcome.
• Brien B. suggested a combination lock on the outside door but safety issues are prohibitive.
• Nettie offered that Laurel Recovery has been complimented its considerate treatment of newcomers.
• Ben G. announced ECYPAA in DC in May 2018 to include all east coast states.

Adjournment:   called at 11:05 am with the Serenity and Lord’s prayers.

[Approved by the Steering Committee March 17, 2018]

LRG Minutes 2-17-18

Time	What/ Topic	Activity	Follow-Up due
		In attendance from sign-in sheet: Jeanne O, John R, Margaret M, Tony C, Deanna C, Elaine P, Jeff R, Jim S. Jerry D, John K, Sharron O, Nettie T, Kenny R, David M, Lynnell M
10:00 AM		David open meeting with Serenity Prayer
	Elections	ELECTIONS conducted by DAVID. All positions passed unanimously, All but * in attendance, elected unanimously by attendees Chairman: John R; Vice  Chair: Jim S (Alternate Nettie T) Secretary: *Nancy A; Alternate Jeanne O Treasure: Lynnell M; Alternate, John K GSR: *Ben WAIA: Margaret H&I: *Rebecca Literature: *Clark Supplies: Sharron Chips:*Clark Secretary Coordinator: Deanna Webmaster: John R 12th Step Coordinator: *Brien B
	MINUTES prev	MINUTES from December meeting APPROVED by attendees (January meeting had been cancelled)
	REPORTS	REPORTS Chair/David – None Vice Chair/Jerry – None GSR – N/A WAIA – Margaret has 2 months of reports, verbalized highlights, all reports available on websites WAIA and LRG.
	Reports	Treasurer/Lynnell.  November, December reports emailed. Elaborated on January and 2017 reports. Bank fees from PNC for 2017 were about $1000. 2017 deposits were up, expenses down about $4000.  Query about whether to replenish $1200 taken from savings Aug, Sep and Oct bills making mention chips/lit.  Lease is to May 2019: Motion made, seconded and carried. Treasurer presented and explained charts: inflow/Outflow; Monthly Supplies. Individuals with combination to main storage of supplies: Chair, Supplies, Chips/Lit, Earl. More $ from 2017 due to increased contributions, tightened spending.   Proposed 2018 budget okayed by committee with notes that would be finalized after planning 2018 LRG 45 year celebration (anniversary date March 17, 2018). Other notes that chips/literature $ combined, had increased phone $. Discussion Re: functionality of 301-490-8136; purchase of new phone to new business. Re: 2018 dance or picnic. Motion made, seconded and passed okay budget, PLUS for 2018 there would be more discussion on possible 3 events and may be incorporated into 2018 budget. (anniversary celebration, dance and picnic.) Motion made, seconded and passed that Treasurer reports/spread approved.
	Reports	Reports continued: H&I – N/A Supplies /Sharron – reported on purchases. Sam’s Club membership expired February, Lynnell will renew. Group decided to continue to stock stirrers. Chips & Literature – N/A (Clark had to leave early) Secretary Coordinator/Jeanne –  Reported on status of keys issued. Motion made to issue key to 43-year member currently in non-service status. Seconded, discussion, passed with one no, 3 abstentions. Webmaster/John – has sent report. 800 checked meeting schedule in January 2018. Motion made we no longer stock paper meeting schedule but not passed. Sharron will pick up Washington Where and When after new one (Spring 2018?) published. Elaine reports that LRG has newcomer packets in stock. Discussion re: provide LRG chips for out-of-town AA attendees. Nothing proposed or changed. 12th Step Coordinator – N/A
	New Business	NEW BUSINESS Housekeeping [1] Kenny and Spenser to shampoo carpets. [2] David to bring dust buster out of locked closet and make accessible. [3]Secretaries will be reminded to come early to clean. [4] Next month an organized spring cleaning will be added to the agenda for planning.   P.O. Box Lynnell M wants control of PO box as communications made to previous contact. Requires official LRG letter designating Lynnell as appropriate person. [5] Lynnell to contact Nancy [6] Nancy will compose and prepare  letter dated today and signed by  chairperson.   LRG Telephone [8] David to buy new used phone for 301-490-8136. Motion made, seconded, and passed that [9] Brien B to monitor phone for messages.   ANNIVERSARY CELEBRATION Motion made, seconded and passed that John  K  will chair the event committee.  [ 10] He will create a plan and present to the Steering Committee. John R made motion that LRG partner with Rock Bottom Group  on Dance/Anniversary Celebration. Motion seconded and passed. [11] John R will represent RBG and meet with John K of LRG to discuss partnering. Steering Committee Meeting cancellation notification Sharron request improvement in meeting cancellation notification, as some people showed for cancelled January meeting. [12] Add to secretary Steering Committee announcements sheet for people to check website prior to meeting to confirm not cancelled; [13] Secretary Coord notify secretaries via text, etc. as can; [14] Webmaster post change to website.	[1] p Kenny/Spenser [2] R David [3] p Deanna [4] p Nancy [5] p Lynnell [6] p Nancy A. [7] p John R [8] p David M [9] p Brien B [10] p John K [11] p John R [12] R Jeanne [13] p Deanna [14] R John R
		Jerry D thanked exiting chair, David M, for service.
11:20		Meeting end with prayer.