LRSteeringComMinutes_Feb2020

Minutes to be Approved by the Steering Committee April 18, 2020

Attendees:Bruce D., Cal B., Elaine P., Ernie J., Heather G., Jerry D., John R., Julia H., Kenny R., Larry L., Lynnell M., Margaret M., Marta C., Mike N. (Michigan Mike), Sharon C., Theresa OC.

2020 LR Steering Committee Election results:

Chairperson: John R.
Vice Chairperson: Jerry D.
Secretary: Theresa O.C.
Secretary Alternate: Elaine P.
General Service Representative: Sharon C.
(WAIA) Representative: Vacant
WAIA Rep Alternate: Vacant
(H&I) Representative: Mike N. (Michigan Mike)
H&I Rep Alternate: Vacant
Publications/Literature Representative: Larry L.
Supplies Representative: Marta & Ben C.
Chips Supply Representative: Kenny R.
Secretary Coordinator: Julia H.

LR Steering Committee Meeting called to order at 10:15 AM with the Serenity Prayer.

Minutes approved: A motion was made and seconded to approve the January 18, 2020 minutes. The minutes were approved.

Chair’s Report — John R.

• Game night was successful and well attended.

Vice Chair’s Report — Jerry
No Report

Treasurer’s Report – Lynnell M.

• Lynnell reviewed the 2020 budget. A motion was made and seconded to approve the 2020 budget.
•  Lynell reviewed the 2019 budget with the group. Expenses in 2020 are estimated to be under 2019’s budget.
•  Lynnell reviewed the January report with the group. A motion was made and seconded to accept the report.

GSR Report – No GSR rep, no report

WAIA Report – Margaret
2020-01-BOARD-Minutes-2
2020-01ExComm-MINUTES

H&I Report – Barrett G.

• Weekly visits to Hope House are going well.

Supplies – Marta C.

• Supply cabinet will be locked during meetings. Secretary Coordinator will inform all secretaries.
• Kitchen cabinets are being reorganized.
• Due to high usage 15 cans of regular and nine cans of decaf coffee will be kept available.

Chips & Literature – Larry & Mike

• More literature will be purchased.

Secretary Coordinator – Deanna

• No Report.

Website — John R.

• The Google App. is charging for website stats, so a new interface will be used to display the stats from the LR website.

12-Step Chair — Brian B.

• No new news from WAIA on 12 Step referrals

Secretaries –
No Report

New Business —

• Authorized purchase of a carpet cleaning machine for LR. A motion was made and seconded for Enie J. to purchase a carpet cleaning machine for $199.00 at Ollis?
• 15 copies of Stories From The Grapevine will be ordered for the 8PM Friday meeting. (Suggested by Ernie J.)
• New laminated copies of How It Works and Twelve Traditions will be made. The current stock is falling apart. (These are the handouts that are given at each meeting.) (Suggested by Lynell M., Heather G. will assist with coordination)
• Diana was given the lead to organize a LR dance for May/June 2020.

The meeting was adjourned.

Steering Cmte Mts Jan 18 2020

Minutes  Approved by the Steering Committee February 15, 2020

Attendees: Nancy A., Joan B., Larry L., Diana K., Marta C., Jeanne O., Rebecca J., Matt H., Deanna C., Theresa O., Margaret M., Lynnell M., John R.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes approved A motion was made to approve the November minutes. The minutes were approved.

Action Items

•  John R. Will send Barrett G an email to check out the minutes regarding H&I opportunities.
•  Increase book supply from 12-15 books.
•  The budget for 2020 will be presented at the February meeting.
•  David M. Will talk to the landlord about the back window that won’t open.

Chair’s Report — John R.

• The special Thanksgiving, Christmas and New Year’s meetings were well attended.
• A web poll was taken regarding the closing prayer. It was suggested using an AA literature based prayer rather than the Lord’s prayer. There was strong opposition to that, so nothing will change.
  
• The banister in the stairway has been fixed.
• Cakes for 1 yr anniversaries has been received well. Lynnell continues to purchase the cakes.

Vice Chair’s Report — Jerry

No Report

Treasurer’s Report – Lynnell M.

•  Lynnell reviewed the November report with the group. A motion was made to accept the report. Motion carried.
•  Lynnell reviewed the December report with the group. A motion was made to accept the report. Motion carried.
•  Lynnell reviewed the entire 2019 budget and expenses with the group.
  • BGE comparisons have improved because the new landlord made improvements to the HVAC in 2019.
  • A budget will be presented in February for 2020.
  • LR expenses stayed on budget for 2019.

GSR Report – No GSR rep, no report

WAIA Report – Margaret
2020-01-WAIA-BOARD-Minutes

• There are calls for service. Committees need support.
• More 12-step people are needed in PG county.
• The gala will be held June 6, 2020.
• The Bridging the Gap program needs help.
• John R. Will send Barrett G an email to check out the minutes regarding H&I opportunities.

H&I Report – Barrett G.

• Barrett emailed report
• Hope House commitment going well

Supplies – Marta C.

Supplies are good – fully stocked.

Chips & Literature – Larry & Mike

• Literature is needed.
• A member donated 20 “Where and Whens” for newcomers.
• Books for literature meeting are needed. A motion was made and carried to increase our book supply from 12-15 due to larger meeting

Secretary Coordinator – Deanna

• All is okay.

Website — John R.

12-Step Chair — Brian B.

• No new news from WAIA on 12 Step referrals

Secretaries – 

Ernie said when he arrived last night, he found faucet was left running in bathroom.

New Business —

• Rebecca suggested that instead of just saying “Read the Big Books, it is the basic text of our program” at the beginning of meetings, that we add “which is available in audio and other formats”. A motion was made and carried that we add this language.
• Matt asked that we change the wording at the beginning of meetings from, “For the comfort of all, please refrain from profanity” to simply “please don’t use profanity.” A motion was made and carried to change the wording to “please refrain from profanity.”
• The window which is supposed to be used in case of fire has been broken and will not open. Lynnell will notify David M. and he will talk to the landlord about this.
• Diana asked if we could have a “sober activities group”. Events could be planned monthly which might include board games, mini-golf. She would coordinate and create flyers. There was discussion about whether she needs to ask for permission each event, or to report back to the Steering Committee, and it was decided she doesn’t. She could notify the Steering Committee at some point if they were received positively and well attended. There was a question as to whether this was against the 6th tradition but it was consensus of the group that this was not. The events will not be announced at the beginning of the meeting, but flyers will be placed on tables.
• Elections are open at Laurel Recovery for the next year. The job descriptions are on the black cabinets so anyone interested can fill in their name next to the position.

The meeting was adjourned.

LRG Steering Cmte Minutes 11-16-19

Minutes Approved by the Steering Committee January 18, 2020

Attendees: John R., Margaret M., Lynnell M., Nettie T., Jeanne O., Jim S., Marianne P., Deanna C., Ernie J.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes approved for October 19 meeting, with correction regarding reason action required to confirm LRG meeting schedule with WAIA website.

Action Items

• CONTINUE TO CARRY FORWARD FROM OCTOBER: A suggestion was made to increase the prudent reserve. It was decided that topic will be discussed after the end of the year report is complete and budget comparisons are made, which will allow for more appropriate recommendations.
• Christmas day schedule tents and announcements to be put out in after Thanksgiving
• December 31^st additional New Year’s Eve meetings to be advertised only if firm commitment made by volunteer(s) to oversee room and meetings. To be discussed definitively at next steering committee meeting December 21
• John R. to re-send November Thanksgiving schedule to be posted on WAIA website
• Ernie to rent Rug Doctor and cleaning fluid and clean carpets
• Webmaster will post poll to feel for the pulse of LRG membership regarding optional closing—AA literature-based prayers rather than the Lord’s Prayer—for meeting closings.

Update on old Action Items

• John R. found WAIA meeting schedule to be correct
• John K. was not able to get particular cake source of interest, Lynnell will proceed to order cakes from other providers discussed
• Banister is fixed by landlord, along with lights

Chair’s Report — John R.

• Sponsorship workshop went well
• Update on action items from 10-19-19

Vice Chair’s Report — Jerry

No Report

Treasurer’s Report – Lynnell M.

• The October 2019 treasurer’s report was reviewed. The increase in the closing balance over that of October 2018 was attributed to increased donations. A motion was made and seconded to accept the report and the motion carried
• Cake report: Will order from Weis or Sam’s Club

GSR Report – No GSR rep, no report

WAIA Report – Margaret
2019-11-BOARD-Minutes-draft

Margaret gave full report of notes taken related to agenda of last WAIA meeting.
•  WAIA seeking accessibility/technology skills. Full minutes from WAIA meeting are on LRG bulletin board.
•  WAIA funds are lower, though not critical. This is gratitude month and extra donation box for WAIA is passed with 7th Step basket.
•  Call for phone volunteers to roll phones to for night watch 10PM+.
•  WAIA Gala to be June 6, 2020. Possibility of WAIA picnic instead of formal gathering.
•  WAIA event flyers are on LRG bulletin board.
•  LRG SC discussion regarding WAIA handling of groups on WAIA meeting schedule who are reported to not open meetings as scheduled. WAIA researches such reports, and meetings are removed from the WAIA schedule if found to have closed.

H&I Report – Barrett G.

• Barrett emailed report
• Hope House commitment going well

Supplies – Marta C.

Supplies are good – fully stocked.

Secretary Coordinator – Deanna

• Rebecca is new Monday noon secretary
• Motion about adding announcement of availability of secretary positions when term reached, and motion made but not seconded.

Website — John R.

12-Step Chair — Brian B.

• No new news from WAIA on 12 Step referrals

Secretaries – 

Ernie said when he arrived last night, he found faucet was left running in bathroom.

New Business —

• Ernie volunteered to clean carpets. Will rent Rug Doctor and cleaning fluid. LRG to reimburse up to $100. Motion made and seconded.
• Request made that “mini moos” – ½ and ½ minis – be offered as additional option with coffee fixings. Motion made to buy experimental quantity and motion seconded.
• Member introduced practices from Colorado meetings where (1) groups include as part of their general readings the responsibility declaration — “When anyone, anywhere, reaches out for help, I want the hand of AA always to be there. And for that, I am responsible.” – and (2) some groups opt for AA literature-based prayers (3^rd, 7^th, etc.) rather than the Lord’s Prayer for group closings. After LRG SC discussion, it was decided that a poll could be taken to determine the pulse of LRG membership regarding the optional closing—the SC being mindful that “each group should be autonomous… ”– Motion made and seconded that the webmaster will post poll.
  

The meeting was adjourned.

Minutes Approved by the Steering Committee November 16, 2019

Steering Cmte Minutes October 19 2019

Attendees: Nancy A., John R., Marta C., Margaret M., Mike D., Lynnell M., John K., Nettie T., Jeanne O.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Action Items

• John R will talk with David M to see if the banister in the stairwell can be fixed, cleaned and/or painted
• Next year action item- discuss the suggestion of increasing the prudent reserve.
• John R. will address the claim that there are incorrect times for Laurel Recovery meetings on the WAIA website.
• John K. Will contact his friend and look into getting cakes made for Laurel Recovery.
• Lynnell M. Will be the new cake person and Will send her pictures of the anniversary board when there is a one year anniversary listed.

Chair’s Report — John R.

• John K. Followed up with st. Mary’s church and received the dance $200 deposit.
• The item about the cleaning or painting the banister in stairwell is still outstanding.
• Motion was made by Lynnell to accept the August minutes as written. Motion was seconded by John and unanimously passed.
• The sponsorship workshop will be held again on November 2. Karen C., Lynnell M., Kevin L. And Jim C. Will be the panel participants.
• The picnic was well received. A cooler was purchased. The supplies budget stayed within $300.

Vice Chair’s Report — Jerry

No Report

Treasurer’s Report – Lynnell M.

•  The August report was reviewed. A motion was made and seconded to accept the August Treasurer’s report and the motion carried.
• The September report was reviewed. A motion was made and seconded to accept the September Treasurer’s report and the motion carried.
• A suggestion was made to increase the prudent reserve. It was decided that topic will be discussed after the end of the year report is complete and budget comparisons are made, which will allow for more appropriate recommendations.

GSR Report – No report

WAIA Report – Margaret
2019-10-BOARD-Minutes-draft
2019-09-BOARD-Minutes-draft

Margaret attended the September meeting and will put minutes on the WAIA bulletin board.
• WAIA needs volunteers to answer phones.
• An Outreach Committee Chair is needed to make people aware of WAIA.
• Rules committee chair is needed on how to interpret the bylaws.
• Executive Committee election will be held in December.
• Contributions are down.
• An Old timers meeting will be held on November 8. Need volunteers.
• Interesting things are happening with technology.
• WAIA is cooperating with the professional community
• Public Service Announcements are being pushed through I-Heart Radio.

H&I Report – Barrett G.
There is a new commitment at the Hope House every Wednesday at 7PM. Barrett is working on establishing commitments at jails and other institutions.

Supplies – Marta C.

Supplies are good – fully stocked.

Secretary Coordinator – Deanna

Noon on Monday meeting is in need of a Secretary. The meetings are rotating through new people for secretaries of meetings. A question was raised about providing cakes for anniversary meetings. This will be discussed in “new business”.

Website — John R.

The traditions are posted on the website through a new Laurel Recovery YouTube channel. A question was raised about whether content for the website should be run through the Steering Committee. It was stated by the Chair that the webmaster has the discretion of putting things on the website and that other positions are not micro-managed. The Steering Committee can veto the content afterwards, if it is deemed inappropriate.

12-Step Chair —No Report

Secretaries – 

A secretary was told that there are meetings missing or times are wrong on the WAIA  website for Laurel Recovery. John will look into that.

New Business —

It has been requested that Laurel Recovery provide cakes for anniversaries. There was discussion. Lynnell volunteered to be the cake person. John R. will take a picture of the anniversary board when there is a one year anniversary listed and send the picture to Lynnell. John K. Will check with his friend about making the cakes. He will send an email to the committee about what he finds out. A motion was made and seconded to provide cakes for people with one year anniversaries. The motion carried.

The meeting was adjourned.

Minutes Approved by the Steering Committee October 19, 2019

Steering Cmte Minutes August 2019

Attendees: Nancy A., John R., Nettie T., John K., Deanna C., Jeanne O., Jerry D., Lynnell M., Matt H., Marta C.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Action Items

• John K. Will follow up with St. Mary’s Church about the $200 deposit from the
• John R. Will text David M. About the status of the Can it be fixed or painted?

Chair’s Report — Motion was made to accept the July minutes as written. Motion was seconded and unanimously passed.

Sponsorship workshop went very well and there was positive feedback.

Picnic will be held on September 21 from 11:00 a.m.-3:00 p.m.. John will get flyers for the picnic and it will be announced at meetings.

Vice Chair’s Report — No Report

Treasurer’s Report – Laurel Recovery is doing very well financially. Lynnell reviewed the report with the group. A motion was made to accept the Treasurer’s Report as submitted. The motion carried.

GSR Report – No report

WAIA Report – There was no WAIA meeting therefore, no report.h

H&I Report – No Report

Supplies – Supplies are good and staying within budget. Picnic supplies will be purchased about a week before the picnic. Rough cost estimate is approximately $300.

Secretary Coordinator – Meetings are covered and all is fine. How do we send a group text to secretaries? Deanna wants to text the secretaries to be mindful about their time commitment.

Meetings should have a group conscience to determine if it time for a new secretary. A reminder can be sent out every six months about the time commitment for secretaries, although it is in the secretary guidelines.

Website — John R. Sent out the stats yesterday. We have had an influx of newcomers and 703 users.

12-Step Chair —No Report

Secretaries – No Report

New Business —

A question was raised about the banister in the stairwell. Can it be cleaned or painted? The landlord is supposed to be fixing it. John R. Will text David M.

Matt brought up the topic about profanity in the meetings. He is strongly against allowing profanity. There was extensive discussion about whether the statement made from the Steering Committee at the beginning of the meeting is sufficient and if It was decided to keep the statement as is. “Try to refrain from the use of profanity for the comfort of all.”

The meeting was adjourned.

Minutes Approved by the Steering Committee August 17, 2019

Steering Cmte Minutes July 19 2019

Attendees: Nancy A., John R., Marta C., Margaret M., Larry L., Julia H., Jerry D., Mike N., Jessica C., Theresa O.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Action Items

John R.will recommend to Barrett to contact WAIA for recommendation of an H&I commitment for Laurel Recovery.

Chair’s Report — Motion was made by John R. to accept the June minutes as written. Motion was seconded by Margaret and unanimously passed.

Marta was asked to research prices for buying paper cups instead of styrofoam cups. Laurel Recovery will not buy paper cups due to the cost. No report was given.

The dance went well. Laurel Recovery had to pay $900 to support the dance. John suggested that we might need to charge more per ticket or do something else to supplement the cost of the dance.

The picnic will be held on September 21, 2019 at Laurel Lakes.

Vice Chair’s Report — No Report

Treasurer’s Report – No Report

Checks were distributed to Marta, Larry and Mike.

GSR Report – No report

WAIA Report – Margaret M.

July WAIA Meeting Minutes

Margaret attended the July meeting and will put minutes on the WAIA bulletin board. .

• The newsletter “The New Reporter” needs support of
• The Tech Committee has implemented a new program for non-profits.
• The Finance Committee is discussing next year’s
• The Accessibility Committee is introducing a Big Book Video for ASL needs. Anyone interested, they are making the video available on August
• The Archives Committee is making MP3’s from
• The H & I Committee announced there is service
• There will be a Sponsorship Conference on Sept 14th from 8am-6pm in Tacoma
• There will be an Old Tier’s Day on November 8, 2019
• There will be a Gratitude Breakfast on November 17, from 8-11am in Tacoma

H&I Report – No Report

John R will talk with Barrett to contact WAIA about service commitments that Laurel Recovery might be able to tap into.

Supplies – Marta C.

Supplies are good. Two of each creamer and sugar containers are in the black cabinet.

Secretary Coordinator – No Report

Website

The number of visits are higher in June and there were 31 hits for Sessions registrations.

12-Step Chair

Brien sent the 12-step list to WAIA. They have been sending out emails to those on the list. They are checking with each person to see if they want to be available for the Gateway project.

Secretaries – No Report

New Business

Theresa is putting on a Sponsorship Workshop on July 27th at 10:30 a.m. She will have four panelists and Margaret was suggested as the fourth. The topics will be as follows:

• Am I Good Enough to be a Sponsor?
• Setting Boundaries.
• How to explain the AA program to your
• How do I know if the time is right to sponsor?

John R. Has put together a “how to” for the dance and the picnic which will allow other people to put on these events.

The meeting was adjourned.

Minutes Approved by the Steering Committee July 20, 2019

Steering Committe Minutes June 15 2019

Attendees: Nancy A., John R., Nettie T.,Jeanne O., Brien B., Julia H., Deanna C., Earl H., Wayne M., Theresa O.D., Lynnell M., Stacey R., Jessica C., Jerry D.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Action Items
• Marta will be asked to research prices for buying paper cups instead of styrofoam cups for Laurel Recovery.
• Jessica will organize a Sponsorship Workshop on July 27, 2019.
• John will approach Laurel Lakes to see if Sept. 21 or 28th is available for a Laurel Recovery picnic and will get the permit when the date is set.

Chair’s Report — Motion was made to accept the April minutes as written. Motion was seconded and unanimously passed.

Dance: Tickets for the dance are selling. Orders for dinners will be accepted through June 26th. Ticket sales are low. There will be a 50/50 and a countdown. Volunteers are needed. The raffle will have three winners. 3rd place raffle will be the book Stools & Bottles, 2nd place raffle will be Twenty-Four Hours A Day book, and first place will be half of the money collected. There will be bottled water, canned sodas and coffee.

Back to Basics in May was a success.

The Laurel Recovery room has been painted and it looks clean and fresh.

Vice Chair’s Report — No Report

Treasurer’s Report – Lynnell M.
Laurel Recovery is doing very well financially. We paid $1,500 for the painting. Contributions are up. The Fire Marshall inspected in April and after repairs were made, we passed inspection. The landlord deducted the cost of repairs from the rent. Rock Bottom group gave L.R. $900. The Treasurers report for April and May was submitted. A motion was made to accept, motion seconded and unanimously carried to accept the Treasurer Reports.

GSR Report – No report

WAIA Report – Margaret M.
Margaret did not attend the WAIA meeting so had no report. Minutes for that meeting will be posted on line.
June 2019 WAIA Meeting Minutes

H&I Report – No Report
Barrett is working on finding an H & I commitment for L.R.

Supplies – No Report
Someone suggested that we provide an extra canister of creamer and sugar in the cabinet so the meetings can have enough available. The supplies person will be sure to provide that.

Secretary Coordinator – Deanna C.
Bruce is going to be co-secretary with Diana at the 5:30 Saturday meeting.

Website
We have had 808 visitors this month. Most hits have been on Sessions, the Dance, the Meeting Schedule and putting their dinner choices.

12-Step Chair
There is a new program called Bridging the Gap through WAIA. When people are released from rehab, people who are interested will meet them on their first day out. The people who provided their names to do 12-step calls are being asked to participate in Bridging the Gap. Carrie at WAIA will contact everyone who provided their names to see if they are interested. The person can decline if they choose to. In the email people will receive, the responsibilities will be spelled out.

New Business
There was discussion about using paper cups. This topic has been discussed in the past and L.R. never had the budget to buy the more expensive paper cups. Marta will be asked to research for prices for eco-friendly paper cups rather than styrofoam cups.

Jessica would like to have a Sponsorship workshop, which will acquaint people about the roles and responsibilities of sponsorship. We could have an overview with a panel of four people focusing on different area of sponsorship and then have a question and answer period. A motion was made and seconded that the sponsorship workshop take place on July 27, 2019 from 10:00-11:30 a.m. The motion carried.

Nancy made an announcement that she is not continuing as Secretary next year. She has new service commitments that will take a lot of her time, so she won’t be able to devote time to the Secretary commitment.

John would like Laurel Recovery to have a picnic. September 21 and 28th were suggested. The picnic was held at Laurel Lakes last year and it was a nice place. He will try to get it again and see which date is available. A motion was made for John to approach Laurel Lakes to see if Sept. 21 or 28th is available and he will get the permit when the date is set. The motion was seconded and carried.

The meeting adjourned.

Minutes Approved by the Steering Committee June 15, 2019

Steering Committee Minutes April 20, 2019

Attendees: Marta C., Margaret M., Matt H., Brien B., John K., Ronica, Larry L., Cal B., David M., John R., Ben C., Barret G., MaryAnn P.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

A motion was made to approve the March minutes. The minutes were approved.

Chair’s Report — Results from 2019 Laurel Recovery on-line survey showing positive results. Persons attending meetings pleased with how meeting are running and focus on new-comer. https://laurelrecovery.org/2019-survey-results/

Action Items – Pending Items

• Discussion concerning painting / drywall and other repair and maintenance for Laurel Recovery
• Dance and Picnic to take place and if so dates and locations
• Approval of April 2019 budget
• MaryAnn P. – To discuss revision to statement concerning use of profanity announcement read by Secretary

Vice Chair’s Report — No Report

Treasurer’s Report – John K.
The 2019 budget has been approved. The financial condition at L.R. is good. Advised group that City of Laurel is requiring occupancy permit. John K. will be working with Mayor to have the cost of the permit removed.

GSR Report – Margaret M. gave a brief report.

WAIA Report – Margaret M.

March 2019 WAIA Meeting Minutes

H&I Report – Barrett G.

Laurel Hospital commitment has been resolved due to changes in the Hospital Administration.

Barrett was advised by committee ok to find new H&I  commitment as he sees fit.

Supplies – Marta C.

New check was issued for supplies currently needed. Cancelled check and receipt from last Sam’s Club purchases turned over to group Treasurer. Advised to please purchase 8oz styrofoam cups.

Secretary Coordinator – no report

Website – John R. Website is doing well. Stats were sent out and are made a part of these minutes.

New Business

Use of Profanity Statement – MaryAnn P. suggested that the current statement “refrain from profanity as it is not a sign of spiritual growth” be revised as it is not our place as a group to judge the quality of meeting attendees sobriety. After discussion among committee it was decided to revise the statement to “try to refrain from the use of profanity for the comfort of all …”  All voted unanimously to approve revision.

Back to Basics – Suggestion to skip Committee Meetings on months when doing Back to Basics Meetings. After discussion by Committee motion was made to vote. All voted unanimously to skip May 2019 Committee Meeting and any Committee Meetings in the future where Back to Basics will be provided at Laurel Recovery.

Committee Voting by Email – Motion was made to discuss use of Email to vote on issues requiring the attention of the Committee.  In discussion it was recognized that all members are not proficient with current technology or have access to computers.  Motion to vote was made. Per vote of group it was decided not to pursue this course of action.

2019 Dance and Picnic – Motion was made to discuss possible Dance and Picnic for 2019. Concerns about discomfort due to excessively loud music during last dance making persons in attendance unable to hold conversations at dinner table.  Low lighting level and strobe light use making conditions dangerous for some was also mentioned. Motion was made to let John K find dates and locations. Motion approved.

Painting and Repair of Laurel Recovery –  David M. provided update on quote by Tim B. for $1500 to paint meeting room after meeting hours. Quote includes paint and supplies. Other offers were mentioned and David was advised they could not provide a better price or completion time requested. Motion was made to discuss. Motion to vote. Vote was taken to approve quote. All were in favor of quote and to proceed. David M. also advised that Laurel Recovery had $300 deducted from rent by landlord for repairs to exit signs and smoke detectors.

The meeting was adjourned.

Minutes Approved by the Steering Committee April 20, 2019

Steering Committee Minutes March 16

Attendees: Nancy A., John K., Jerry D., Margaret M., John R., Jessica C., Ginger J., Marta C, Ben C., Ron R.

Meeting was called to order at 9:00 a.m. with the Serenity Prayer.

A motion was made to approve the January and February minutes. The minutes were approved.

Chair’s Report — The book prices were updated in the glass cabinet.

Action Items – Pending Items

• Ernie will get prices for supplies to paint the Laurel Recovery room
• Barrett can look into the H&I requests on the WAIA website to see if there is something Laurel Recovery can
• Lynnell can inform the group of our gratitude donation from Laurel Recovery to WAIA?
• Jessica will print the step prayer flyers that she showed the
• The 2019 budget will be approved at the April

Vice Chair’s Report — No Report

Treasurer’s Report – John K.
The 2019 budget will be presented at the next meeting for approval. The financial condition at L.R. is good.

GSR Report – No report

WAIA Report – Margaret M.
March 2019 WAIA Meeting Minutes

• A new chair was voted in at the WAIA They are doing an inventory of people and putting out calls for help. There was a 20% increase in the gratitude boxes and they are grateful.
• They need H&I volunteers for Suburban Hospital and PG Correctional Institute. Information is on the website. Perhaps Barrett can look into this for a Laurel Recovery H&I
• The gala will be held on April 13. Flyer is on the website. Sammy G will be

• The night watch needs help. Calls roll over to your phone. There is
• There will be a Sponsorship Conference on Sept.14 from 8-6 in Tacoma
• There will be a two day workshop – What’s the Point-12 Steps to Emotional Sobriety, June 1-2.

A question was asked as to what our gratitude donation was during gratitude month. Lynnell can provide that at the next meeting.

H&I Report – No Report

Supplies – Marta C.

Marta asked if we were going to continue to provide Styrofoam cups. We have discussed this issue many times as it relates to the environment and cost.        A motion was made that we continue doing what we are doing. We will provide styrofoam cups but will also provide mugs for people to use and they can make their own choice.

Secretary Coordinator – no report

Website – John R. Website is doing well. Stats were sent out and are made a part of these minutes.

New Business

Group inventory – Nancy provided questions to ask when doing a group inventory. A motion was made to put these questions on our website as a survey. The motion was seconded. There was discussion about this. It was thought that doing this as a survey is a good idea because it worked the last time we put a survey on the website. Since Laurel Recovery is a group, it was felt it would be acceptable. An addition could be made to the survey as to which meeting(s) the person attends. There was disagreement about this method. It was voiced that in order for each meeting to be autonomous, it should be decided by each meeting whether a group inventory is needed and then to have the group inventory done at the group conscience. It was thought that doing a website survey was not adhering to the traditions. A vote was cast and 7 voted for and 1 opposed. The motion carried.

Jessica distributed a small handout with step prayers and asked if we could copy it and make it available at the meetings. The only request was to take off the statement NO SMOKING. A motion was made to print, the motion was seconded and the motion carried.

Nancy asked if anyone felt the job descriptions for the positions should be looked at and, if necessary, revised. These job description were created by Jeanne O when there was a need for them but not with the approval of the board. They were not reviewed or created by the people holding those positions.       No one felt it was necessary.

The meeting was adjourned.

Minutes Approved by the Steering Committee March 16, 2019

Steering Cmte Minutes Feb 2019

Attendees: Nancy A., David M., John K., Ronica, Jason A., Jason J., Deanna C. Mike N., Barrett G., Brian C., Shawn M., Michael T., Jerry D., Liz W., Margaret M., John R., Clark A., Brien B., Jessica C., Ginger J., Marta, Ben, Larry.

Meeting was called to order at 9:00 a.m. with the Serenity Prayer.

The election was held by written ballot. Clark A. Counted the ballots. The results of the election are as follows:

• Chair – John R.
• Vice Chair – Jerry D.
• Secretary – Nancy A.
• Treasurer – Lynnell M.
• Assistant Treasurer – John K.
• Secretary Coordinator – Deanna C.
• WAIA Representative – Margaret M.
• H & I Representative – Barrett
• H & I Alternate – Ronica
• Chips Representative – Mike N.
• Literature Representative – Larry
• Supplies Representative – Marta
• 12-Step Representative – Brien B.

Chair’s Report — No Report

Action Items – Pending Items

• Ernie will get prices for supplies to paint the Laurel Recovery room
• David to update book prices in glass box
• Discuss and approve 2019 budget.
• Discuss the group inventory for all meetings at Laurel

Vice Chair’s Report — No Report

Treasurer’s Report – Lynnell M.

Lynnell gave the end of the year Treasurer’s Report. She made a motion to increase the contribution in 2019 from $1,000 to $1,500. WAIA will receive $900 (not $600), GSO will receive $450 (not $300), and WAGSA will receive $150 ($100). Margaret Seconded and and the motion carried unanimously. It is recommended that at the next meeting we discuss and approve the budget for 2019.

GSR Report – No report

WAIA Report – Margaret M.

• 2019-01-WAIA-Board-Minutes-approved
• The minutes from the last WAIA meeting is on the website org. There is a lot of information about the latest meeting.
• There is a new pamphlet AA Members – Medications and Other Drugs. She suggests

H&I Report – Barrett G.

The Laurel Hospital closed so Laurel Recovery does not currently have an H&I commitment. Margaret suggested that WAIA has a list of institutional requests and that Barrett can see if there is somewhere we can help.

Supplies – No Report

A complaint was made by Rebecca that we are using styrofoam cups and plastic stirrers when they are not environmentally friendly. The ceramic mugs are available for people who want to use them to reduce the amount of styrofoam cups being used. She volunteered she would bring in bamboo stirrers.

Secretary Coordinator – Deanna C.

The two co-secretaries for the Saturday noon meeting have not been well and have not been able to fulfill their commitment. Someone is willing to commit to that time and Deanna asked if that person should step in. It was suggested that the group have a group conscience to determine a new secretary for that group. The person interested should be there and step forward to be secretary during the group conscience.

Website – John R.

Website is doing well. This month we had 300 hits. Deanna commented that she got very positive feedback on our website.

New Business

Since the Rock Bottom group at the hospital no longer can meet at the hospital, the group is asking to meet at Laurel Recovery at 7:00 p.m. Sunday evening. There is no other meeting at LR at that time and it is a beginners meeting focusing on Step 1, 2, and John made a motion that we accept a new meeting at 7:00 p.m. Sunday which will be the Rock Bottom at Laurel Recovery Beginners meeting. David seconded. The motion carried.

Matt recommended that profanity not be allowed at Laurel Recovery. A discussion ensued and a motion was made that the following phrase be put in the announcements that “Profanity is not a sign of spiritual development.” The motion was seconded and a by a majority the motion passed (7 were opposed).

A complaint was made about clothes being dropped off at Laurel Recovery and left on the table. After some discussion it was decided that if anyone objects to that, they will personally take the clothes to the Goodwill drop off.

A suggestion was made by Ed that a group inventory be done at all of the meetings. Nancy A. Has a print out of how to do a group inventory and will bring it to the next Steering Committee meeting for new business.

The meeting adjourned at 9:50AM