[Approved by the Steering Committee March 17, 2018]
| Time | What/ Topic | Activity | Follow-Up due |
| In attendance from sign-in sheet:
Jeanne O, John R, Margaret M, Tony C, Deanna C, Elaine P, Jeff R, Jim S. Jerry D, John K, Sharron O, Nettie T, Kenny R, David M, Lynnell M |
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| 10:00 AM | David open meeting with Serenity Prayer | ||
| Elections | ELECTIONS conducted by DAVID. All positions passed unanimously, All but * in attendance, elected unanimously by attendees
Chairman: John R; Vice Chair: Jim S (Alternate Nettie T) Secretary: *Nancy A; Alternate Jeanne O Treasure: Lynnell M; Alternate, John K GSR: *Ben WAIA: Margaret H&I: *Rebecca Literature: *Clark Supplies: Sharron Chips:*Clark Secretary Coordinator: Deanna Webmaster: John R 12th Step Coordinator: *Brien B |
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| MINUTES prev | MINUTES from December meeting APPROVED by attendees (January meeting had been cancelled) | ||
| REPORTS | REPORTS
Chair/David – None Vice Chair/Jerry – None GSR – N/A WAIA – Margaret has 2 months of reports, verbalized highlights, all reports available on websites WAIA and LRG. |
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| Reports | Treasurer/Lynnell. November, December reports emailed. Elaborated on January and 2017 reports. Bank fees from PNC for 2017 were about $1000. 2017 deposits were up, expenses down about $4000. Query about whether to replenish $1200 taken from savings Aug, Sep and Oct bills making mention chips/lit. Lease is to May 2019: Motion made, seconded and carried. Treasurer presented and explained charts: inflow/Outflow; Monthly Supplies. Individuals with combination to main storage of supplies: Chair, Supplies, Chips/Lit, Earl. More $ from 2017 due to increased contributions, tightened spending.
Proposed 2018 budget okayed by committee with notes that would be finalized after planning 2018 LRG 45 year celebration (anniversary date March 17, 2018). Other notes that chips/literature $ combined, had increased phone $. Discussion Re: functionality of 301-490-8136; purchase of new phone to new business. Re: 2018 dance or picnic. Motion made, seconded and passed okay budget, PLUS for 2018 there would be more discussion on possible 3 events and may be incorporated into 2018 budget. (anniversary celebration, dance and picnic.) Motion made, seconded and passed that Treasurer reports/spread approved. |
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| Reports | Reports continued:
H&I – N/A Supplies /Sharron – reported on purchases. Sam’s Club membership expired February, Lynnell will renew. Group decided to continue to stock stirrers. Chips & Literature – N/A (Clark had to leave early) Secretary Coordinator/Jeanne – Reported on status of keys issued. Motion made to issue key to 43-year member currently in non-service status. Seconded, discussion, passed with one no, 3 abstentions. Webmaster/John – has sent report. 800 checked meeting schedule in January 2018. Motion made we no longer stock paper meeting schedule but not passed. Sharron will pick up Washington Where and When after new one (Spring 2018?) published. Elaine reports that LRG has newcomer packets in stock. Discussion re: provide LRG chips for out-of-town AA attendees. Nothing proposed or changed. 12th Step Coordinator – N/A |
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| New Business | NEW BUSINESS
Housekeeping [1] Kenny and Spenser to shampoo carpets. [2] David to bring dust buster out of locked closet and make accessible. [3]Secretaries will be reminded to come early to clean. [4] Next month an organized spring cleaning will be added to the agenda for planning.
P.O. Box Lynnell M wants control of PO box as communications made to previous contact. Requires official LRG letter designating Lynnell as appropriate person. [5] Lynnell to contact Nancy [6] Nancy will compose and prepare letter dated today and signed by chairperson.
LRG Telephone [8] David to buy new used phone for 301-490-8136. Motion made, seconded, and passed that[9] Brien B to monitor phone for messages.
ANNIVERSARY CELEBRATION Motion made, seconded and passed that John K will chair the event committee. [ 10] He will create a plan and present to the Steering Committee. John R made motion that LRG partner with Rock Bottom Group on Dance/Anniversary Celebration. Motion seconded and passed. [11] John R will represent RBG and meet with John K of LRG to discuss partnering.Steering Committee Meeting cancellation notification Sharron request improvement in meeting cancellation notification, as some people showed for cancelled January meeting. [12] Add to secretary Steering Committee announcements sheet for people to check website prior to meeting to confirm not cancelled; [13] Secretary Coord notify secretaries via text, etc. as can; [14] Webmaster post change to website. |
[1] p Kenny/Spenser [2] R David [3] p Deanna [4] p Nancy [5] p Lynnell [6] p Nancy A. [7] p John R [8] p David M [9] p Brien B [10] p John K [11] p John R [12] R Jeanne [13] p Deanna [14] R John R | |
| Jerry D thanked exiting chair, David M, for service. | |||
| 11:20 | Meeting end with prayer. |