Due to Back To Basics – MEETING WAS CANCELED
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LAUREL RECOVERY STEERING COMMITTEE MINUTES November 17th, 2018
Minutes Approved by the Steering Committee January 19, 2019
Attendees: Nancy A., John R., Ernie J., Nettie., Sharron O., Deanna C., Tony C., Margaret M., Lynnell M., Jeanne O., Barrett G., Benjamin G.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions for next meeting:
- Barrett is to check on attendance of the Monday hospital meeting to determine attendance in the past.
- A flyer is being made for the need for volunteers for the homeless shelter. Clark will purchase various books that are needed.
- Books will be purchased to resell over the holidays. Lynnell will make a flyer to announce they are available.
- Jeanne will create tent cards will be made to announce the Christmas Alcathon and New Year’s Eve meetings.
- Ernie will get prices for supplies to paint the Laurel Recovery room.
Chairs Report – John R. – The October 20th minutes were reviewed and accepted as written.
- Policies and Guidelines were updated, voted upon and
- Back to Basics – Flyers are being made. A motion was made to use the 8 or 9 books that we already have and after the first session, if more are requested, we will buy a dozen more. Motion carried.
- Thanksgiving Alcathon – Everything is in place for the Thanksgiving Alcathon.
Vice Chair’s Report — No Report
Treasurer’s Report – Lynnell gave the October 2018 report. A motion was made to approve the report as presented, the motion carried.
GSR Report – Ben G.
- A new panel of officers will take office in January.
- There will be a Northeast Regional General Service Assn. Business Conference 22-24, 2019.
- A storage unit is being maintained for the archives. More information will follow.
- Gratitude Breakfast being held on November 18th is sold out.
- A proposed workshop is being organized for next year on sponsorship.
WAIA Report Maragaret – WAIA MEETING November 2018
H&I Report – Barrett G.
- Mary of the Mills is hosting a homeless shelter and they have asked us to bring A.A. meetings into the shelter. Jessica is making a flyer for volunteers.
- The hospital meeting at 8:00 p.m. on Mondays needs support and secretaries. Barrett will check the sign-in sheet to see how this meeting has been attended in the past.
Supplies – Sharron O. – Supplies are looking good. We don’t need any extra shopping for the Alcathon.
Chips & Literature – Clark K.
Although Clark was not in attendance, there was a lot of discussion about purchasing books to sell and what books we need for the Back to Basics program. It was decided books will be purchased to sell over the holidays. Lynnell will make a flyer about the books being available.
Clark will purchase the following books:
6 Daily Reflections
12 12&12 Books (hard cover),
5 Experience, Strength and Hope Books.
2 Cases of Big Books
Lynnell will purchase the following books:
12 Back to Basics Books
12 Little Red Books
5 Stools and Bottles
12 24-hour Books
Secretary Coordinator – Deanna C. (not in attendance at time of discussion)
- There was discussion about whether people should have more than one secretary position at different meetings. Each group is autonomous and decides who will be the secretary for that group. The Steering Committee doesn’t dictate who can be secretary at any meetings.
- Meeting secretaries are needed for Saturday at 8:30 p.m. and Sunday at 5:30 m.
Website – John R.
Website is running smoothly.
New Business
- Can we purchase a new vacuum cleaner? Yes, a new vacuum cleaner can be purchased at Sam’s Club for around $150.
- The meetings for the Christmas Alcathon will be the same as last John is editing the text and Jeanne will create the tent cards we used last year.
- The meetings for the New Years Eve meetings will be the same as last John will edit the text and Jeanne will create the tent cards we used last year.
- Theresa and Mary have permission to put up the Christmas Tree.
- Ernie will get the cost of supplies to paint the Laurel Recovery room. This will be discussed next year.
The meeting was adjourned.
The next meeting will be January 19, 2019.
LAUREL RECOVERY STEERING COMMITTEE MINUTES October 20th, 2018
Minutes Approved by the Steering Committee November 17, 2018
Attendees: Nancy A., Margaret M., Tony C., Jim S., Cal V., Barrett G., Jim C., Deanna C., Jessica C., John K., David M., Clark K., Sharron O., John R., Ed.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions items:
- Nancy will update the Secretary Guidelines and the Group
- Laurel Recovery will host a Back to Basics Session. John R. will take the lead. Flyers will be made and will be announced at meetings.
- Laurel Recovery was asked to support meetings at the homeless shelter at St. Mary Mills. Barrett and Jessica will coordinate.
- The Thanksgiving Alcathon will be from 8am-8pm on 22. Tent cards will be made and John R. will make sign-up sheets.
Chairs Report – John R. –
The September 15, 2018 minutes were approved as written.
The Secretary Guidelines were updated by Nancy A. The changes were reviewed with the group. The motion was made by Jim to accept the guidelines as revised, Margaret seconded and the motion carried.
The Laurel Recovery Group policies were updated by Nancy A. The proposed changes were reviewed with the group. After discussion and revision of proposed changes, Nancy made a motion to accept the policies, David seconded and the motion carried.
Vice Chair’s Report —
No Report
Treasurer’s Report –
The August and September reports were submitted and approved. Laurel Recovery transferred $1,200 back into savings to reimburse a loan taken previously.
GSR Report –
No Report
WAIA Report – Margaret M. – WAIA MEETING October 2018
- Margaret gave the report from the meeting of October
- There are a lot of opportunities for volunteers at a the Connecticut Avenue
- The financial report was
- Jessica volunteered to attend the 3 presentation on Safety in A.A.
- There will be full day workshops on service in the D.C. area
- The committees need
H&I Report –
A new H&I Chair is needed. Barrett G volunteered and was voted in. He was notified about monitoring the L.R. hospital meeting every Monday at 8pm. Also we have wanted to grow a Thursday meeting at the hospital also. His role is to recruit to bring meetings to the hospital and also to find other H&I commitments.
Supplies – Sharron
Supplies are good and she is staying on budget, although additional money was needed for picnic supplies.
Chips & Literature – Clark H.
This month Clark got more books and chips. Barrett volunteered to get the D.C. Where and Whens. Clark will also get more Came to Believe books.
Secretary Coordinator – Deanna
All the meetings are filled.
Website – John R.
All is well with the website. John sent a report about stats of website use.
12-Step Chair –
No Report
Meeting Secretary Comments –
None
Old Business –
None
New Business
John suggested that over the holidays, Laurel Recovery host Back to Basics sessions. It will be held over four weeks. After much discussion it was decided it would be held on Saturdays, November 24, December 1st, 8th and15th. A flyer will be made, it will be put on the website and announced at meetings. Booklets will be purchased.
Jessica is asking Laurel Recovery to take meetings into the St. Mary Mills homeless shelter. The shelter is from December 23-December 30. We could have the meeting every evening from 7-8pm. St. Mary Mills is getting approval from the Council of Churches. Jessica and Barrett will discuss the logistics of this activity.
There was discussion about the Thanksgiving Alcathon at Laurel Recovery. John will print sign-up sheets for speakers. L.R. is open from 8:00 a.m. to 8:00 p.m. Jeanne will be asked to make the tent cards for the tables. Additional supplies are not needed.
The meeting was adjourned.
The next meeting will be November 17, 2018.
LAUREL RECOVERY STEERING COMMITTEE MINUTES September 15th, 2018
Minutes Approved by the Steering Committee October 20, 2018
LAUREL RECOVERY GROUP SEP 15, 2018 Steering Cmte Minutes
ATTENDEES: Jeanne O, John R, Diana K, Tony C, John K, David M, Benjamin G, Jim S, Cal B, Bernie S, Sharron O, Nettie T, Lynnell M, Clark H
Meeting was called to order at 10AM with Serenity Prayer
Action Items August 21 reviewed, checked off. Carried over to next meeting is Nancy to present update of LRG policies to steering committee at future meeting
Minutes from August 21 meeting discussed. Motion made to approve minutes, motion carried.
Chair’s report – John R nothing to report
Vice Chair’s report – Jim S. nothing to report
GSR report – Ben G gave report. Will be posted through GSO.
WAIA report – Margaret had submitted to SC via email, bullets presented by Jeanne O
H&I report – Elaine sent email nothing to report
Supplies – Sharron nothing new to report, to buy picnic items from list; David to work with her
Chips/Literature – Clark needs $ for items, to pick up WHERE AND WHENS
Secretary Coordinator – John gave Deanna’s report. Sunday 5:30 needs secretary.
Website – John R sent status to SC, doing well
12 Step Coordinator – No report, coordinator still awaits calls from WAIA.
Meeting Secretary comments – Diana, As Bill Sees It Sat. 5:30 secretary wants to boost attendance, SC members shared tips, also refer her to Secretary Handbook.
Treasurer Reports – Lynnell. July and August reports, doing great, no financial problems. Prudent reserve has been replenished from checking account per previous SC discussion and agreement. Re: phone expense. SC voted to remove phone and close account. David M removed phone. Motion made to approve treasurer report, motion carried.
Old Business
• Painting and clean up activity discussed in August has been put on hold pending additional research, etc.
• Activity researching replacement of carpet still in works. In addition to Ernie’s findings, David will check other resources and bring prices to SC next month.
• Nancy’s work on updating LRG policies in the works, recommendations to be brought to SC
• Updates regarding Sep 22 picnic discussed
New Business – None
MEETING ADJOURNED c 11AM
NEXT MEETING SATURDAY OCTOBER 20, 2018
LAUREL RECOVERY STEERING COMMITTEE MINUTES August 18, 2018
Minutes Approved by the Steering Committee September 15, 2018
Attendees: John R., Nettie T, Jeanne O., Tony C., Margaret M., Elaine P., David M., Jim S., Nancy A., Ben G., Brien B., Stacey R., Matt H.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Action items:
- Brien will contact WAIA about 12 step work and how they are handling the 12 step calls that come in.
- John will consult with David M about the details of how the picnic has been handled in the past.
- Nancy will create a sign-up sheet for food and volunteers
- Nancy will check with Karen C about updating the L.R. Group Policies and begin to update policies.
Chairs Report – John R.
- Review of last month’s actions items complete except one item still unsure whether Lynnell spoke with landlord about electronic transfer method of paying the rent.
- July minutes were approved as written
Vice Chair’s Report —
Nothing to report Treasurer’s Report – No report.
GSR Report – Ben G.
- There was no WAGSA meeting in
- A newsletter will be started
- A paid GSO Literature position is available. Ben will get the link about requirements for the
- GSO declined the offer of the loan of the early version of the marked up Big
- ICYPAA is ten days August 30-September 2. Check out the website.
WAIA Report – Margaret
- There was no meeting in August
H&I Report – Elaine P.
Via Email – There is no news to report concerning H & I this month. Elaine plans to attend the current H & I meetings during August-September to get a feel for them and to speak with those conducting the meetings.
Supplies – Sharon
Via John – Supplies are stocked. AC filters need to be changed every three months.
Chips & Literature – Clark
The chips and literature are all stocked. Getting WAIA Where and When literature.
Secretary Coordinator – Deanna
Nothing to report. Secretary positions for 8:30 p.m. Monday and 5:30 Saturday are open.
Website – John R.
All is well with the website. John sent the 12 page website report. Events listed in our website are mirrored on WAIA website.
12-Step Chair – Brien B.
The WAIA plan for 12 steps calls didn’t come to fruition. Brien will talk with WAIA about what is happening in this area. A question was raised if the WAIA doesn’t have this program does L.R. need a 12-step chair. It was decided that we will continue to have this position on the board.
Secretary Business
The OPEN/CLOSED meeting card should be read at all meetings.
Old Business
- It was decided we will get 10 cases of bottled water for the
- A suggestion was made that a committee be formed to organize the details of the picnic.
- A motion was made and carried for John to consult with David M about the details of how the picnic has been handled in the
- Nancy will develop a sign-up sheet for food and volunteers. Tony volunteered to help with set-up and Brien volunteered to help with clean-up.
- The draft of the picnic flyer was distributed. Jeanne will finalize the flyer and get it to John R.
New Business
A recommendation and offer was made to paint the room to clean it up. It could be done on a Sunday after 5:30 p.m. John or David will talk to the landlord about this. Elaine made a motion for Matt to begin the process of determining cost and suggesting colors. He will bring color swatches to the next meeting. The motion carried.
Ernie will be contacted about replacing the carpet. He has offered to spot clean the carpet in the meantime.
Nancy would like to update the Laurel Recovery Group Policies and asked the Steering Committee for their approval to update and bring the changes to the group. The last update was in 2013. Nancy will check with Karen C. as she has done the updates in the past and will begin to update the policies.
The meeting was adjourned.
NEXT MEETING WILL BE September 15, 2018
LAUREL RECOVERY STEERING COMMITTEE MINUTES JULY 21, 2018
Minutes Approved by the Steering Committee August 18, 2018
Attendees: John R., Nettie T, Jeanne O., Tony C., Margaret M., Elaine P., David M., Jim S., Deanna C., Lynnell M., Sharron O., Nancy A.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions items:
- John R will contact Susan from the Rock Bottom Group to ask about the funds they promised Laurel
- Lynnell will ask the landlord if he would agree to an electronic transfer method of paying the
- Lynnell will transfer $1,200 from checking to savings to repay the savings account that
- Nancy will write a letter to Post Office to give Lynnell authority for the post office
- Jeanne O will make a flyer for the September
Chairs Report – John R. –
Nancy completed the Accessibility survey by WAIA.
Rebecca will not be the H&I chair. Kerry was interested but was not present at the meeting. Elaine P. Volunteered and was voted as H&I chair.
The distribution lists were created.
The Language of the Heart Woman’s conference was put on the website. The June minutes were approved as written.
Vice Chair’s Report —
Nothing to report
Treasurer’s Report –
There has been an issue paying the rent. The post office has been returning our disbursements. The landlord said he’d pick up the rent and we will tack it to the bulletin board for him. A motion was made to check to see if the landlord would agree to electronic transfer or some other electronic method of receiving the rent. Motion passed. Lynnell will handle it.
Sometime in the past, LR borrowed $1,200 from savings because it was needed to pay bills. In a previous meeting the group approved returning that money to the savings account. Now that the checking account has enough money to handle bills, the $1,200 will be returned to savings.
The Rock Bottom group has not paid Laurel Recovery for their share of the dance. John will contact Susan from Rock Bottom to ask about it.
Sharron suggested that all documents be updated to ensure the names are current on those documents. It was revealed the liability insurance, electricity, Verizon and the lease is in the name of Laurel Recovery.
Nancy and Lynnell will get together to write a letter to the Post Office to make Lynnell the authority for the post office box.
The treasurer’s accounting was sent via email and is made a part of these minutes. The report was approved.
GSR Report – No meeting – No report
WAIA Report – Margaret
- WAIA needs volunteers for at the
- New where and whens are coming out
- End of
H&I Report – Elaine P.
Elaine P. Was voted in as H&I Chair.
Supplies – Sharron O.
Supplies are stocked. The question was raised who bought filters for the AC unit. Sharon will get the size and will purchase the filters for the unit. John will change them.
Chips & Literature – Clark H.
The chips and literature are all stocked. Need to purchase more big books and Clark will purchase a case. Elaine did a quick accounting about how many sold and how many given free. There were 20 big books distributed since last February.
Secretary Coordinator – Deanna.
Nothing to report. Deanna announced she has heard compliments about our website that it is excellent and has lots of good resources.
Website – John R.
All is well with the website. The new URL is https://laurelrecovery.org
12-Step Chair – Brien B. Not present –
Brien has not heard from WAIA. He is prepared to go forward if he hears from them.
Secretary Business
The noon Saturday meeting needs a chair. Mary R. Has volunteered.
Old Business
- We will start announcing the picnic at meetings in August. Jeanne O was asked to produce a flyer for the picnic
New Business
The question was raised about what should be done when a meeting doesn’t have enough supplies to make coffee. Three times recently the 9am Sunday meeting didn’t have coffee or sugar available for the meeting and none of the designated combination holders were available. It was decided that John or Sharron would make sure there is an extra can of coffee and extra supplies in the black cabinet before meetings.
Lynnell suggested that chain of command should be called when there are issues about Laurel Recovery. The chain of command is listed on the black board of names and numbers.
David M handles the building and anything that might need repair as well as negotiating with the landlord.
Jim S asked if someone who attends the 9am Sunday morning meeting could have the combination to the closet so supplies can be accessed when there is none for the meeting. He suggested someone who is on the Steering Committee or someone who has been involved with Laurel Recovery for a long time, like John K have the combo. John R emphatically said “no” and there was no further discussion. The meeting was adjourned
NEXT MEETING WILL BE August 18, 2018.
LAUREL RECOVERY STEERING COMMITTEE MINUTES JUNE 16, 2018
Minutes to be Approved by the Steering Committee July 21, 2018
Attendees:
Ben G., Tony C., John R., John K., Nancy A., Teri F., Jim S., Kyle C.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions items:
- John R will send Nancy the link for the Accessibility survey by
- Nancy will respond to the survey for Accessibility and report back to the group.
- John R will contact Rebecca to see if she wants to continue as H&I
- Two distributions lists will be created. One will be the core committee members and one will be the attendees to the
- John R will put the Language of the Heart Woman’s conference in the Laurel Recovery
Chairs Report – John R. – The May minutes were approved as written.
Vice Chair’s Report — It was suggested that the core Steering Committee members have the closet combination. There are times when the black cabinet is out of supplies and no one is available to access the extra supplies. John R. is often at Laurel Recovery and will take the responsibility to monitor the coffee and supplies so there will be enough for the next meetings. It was decided that the people who currently have the combination will be the ones who maintain the combination – Clark, Sharron, David, Lynnell, Nancy and John R. All present agreed on this resolution.
Treasurer’s Report – The March, April and May treasurer’s reports had been distributed via email. The treasurers reports were approved by unanimous vote.
John K gave a report on the dance. The tickets sales totaled $2,378. The total cost of the dance was $3,399. The deficit of $1021 will be split between Rock Bottom group and Laurel Recovery. Rock Bottom group will be giving us $510.50
GSR Report – Ben G.
- WAGSA is creating an area newsletter for groups to stay connected and to provide Ben distributed the motion to crate the newsletter and the criteria for it.
- Ben gave the Secretary the GSR Kit for the records and the 2017 annual
- The General Service Assembly will be at Holy Cross. The delegate is reporting for theGSO
- Fall assembly elections will be held October 20 at 10:00 a.m. at Holy
- The Gratitude Breakfast will be 18 at the College Park Marriott.
- The Greenbelt Step Club anniversary meeting will be June 30 from 6pm to
- There will be no WAGSA in
Go to the website 60th.icypaa.org to volunteer or sign up for the for ICYPAA which will be held at the Baltimore Hilton from August 30-Sept. 2, 2018.
WAIA Report – Ben G.
- Saturday morning Step Group Breakfast and meeting will be held on July 28 in C.
- WAIA requested each group respond to a survey about accessibility for special John R has no interest in responding to the survey and Nancy volunteered. He will send Nancy the link so she can respond.
H&I Report – Rebecca Not present – John announced that Rebecca has not attended the Steering Committee meetings for more than three meetings. John will call Rebecca to see if she is still interested in being on the Steering Committee. If she is not, a notice will be put in the book making an announcement for another H & I Chair.
Supplies – Sharron O. Not present
Supplies are good and stocked.
Chips & Literature – Clark H. Not present. The chips and literature are all stocked. He is going to check to insure we have all chips.
Secretary Coordinator – Deanna Not present – All the meetings are filled. One meeting was changed to a “Came to Believe” meeting by group conscience.
Website – John R.
All is well with the website. A report was electronically sent to all members and will be attached to the minutes. There have been a lot of hits this month probably due to Sessions.
12-Step Chair – Brien B. Not present – Brien has not heard from WAIA. He is prepared to go forward if he hears from them.
Old Business
- Inventory was reviewed and all books replaced
- Nancy will complete the temp sponsor lists as quickly as
- John K has reserved the Laurel Lakes pavilion for September 22 from 10am to 5pm for the Laurel Recovery picnic. John R will be responsible for the key to the pavilion. Parking will be down the hill, bathrooms will be locked. There will be paddle boats available to rent. Nancy made a motion that we have a speaker at the end of the picnic to provide a meeting for the picnic. There was discussion about this and the motion did not
New Business
Nancy announced the AA International Woman’s Conference “Language of the Heart” will be held in Los Angeles from Feb. 7-10, 2019. She has flyers if anyone is interested. The website is http://internationalwomensconference.org. She asked if this information could be put on the Laurel Recovery website and John R will put it in.
Kyle and Teri are meeting secretaries attending the Steering Committee. The question was raised about why are secretaries encouraged to attend the meeting. A decision was made to provide time for secretaries to bring any individual meeting business to the committee and those issues will be put into the minutes.
Nancy asked about the distribution list for the Laurel Recovery minutes. Since different people attend each meeting, she was not sure who should be getting the minutes each month. A motion was made that two lists be created. One list will have the core committee members and the other list will be other attendees and will be continuing with new additions added to this list. The motion carried.
NEXT MEETING WILL BE July 21, 2018.
The meeting was adjourned.
Laurel Recovery Steering Committee Minutes May 19, 2018
Attendees:
Ben G., Jeanne O., Margaret M., Tony C., Elaine P., David M., John R., Clark H., Nancy A., Deanna C., Sharron O., Teri F., Cal B.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions items:
Clark will review the inventory again and replace old and damaged books. He will buy a dozen new hard back 12 & 12’s to sell and 6 large print big books.
Nancy will try to be finished contacting people on the temporary sponsor list by the next meeting. She will try texting people as well.
John R. will ask John K. If he can contact Laurel Lakes to see if the pavilion is available on Sept. 15, 22, or 29, 2018.
Chairs Report – John R. –
April minutes were approved as written.
Vice Chair’s Report — No Report
Treasurer’s Report –
The March and April treasurer’s reports were distributed via email. Approval of the March and April report was tabled to next month because there was no information on the electronic spreadsheet. The printed version also did not show monthly information. Lynnell will resend. The information about the dinner/dance will be on the report.
GSR Report – Ben G.
Ben was not able to attend the GSR meeting. There are open slots available in the delegate assembly. Go to the website 60th.icypaa.org to volunteer for the for ICYPAA which will be held at the Baltimore Hilton from August 30-Sept. 2, 2018.
WAIA Report – Margaret M. –
Important committees that have vacant spots are Grapevine, H&I. They are sponsoring a 7 week step workshop in D.C. on Sundays from 5-6:30 p.m. Check it out at AA-DC.org. Looking for someone to sit on the night desk.
H&I Report – Rebecca
Not present – No Report
Supplies – Sharron
Spending below budget on supplies. There were missing cans of coffee. The closet code will be changed to help prevent theft and a sign-out sheet will be placed in closet for those who need to take coffee.
Chips & Literature – Clark H.
Clark is spending under budget. He has replaced chips, plastic and metal. Will replace hardback 12 & 12 books, and will get 1/2 doz. large print big books. 3 people in this meeting would like to buy them. A motion was made to purchase 12 hard back 12&12 books. The motion carried.
Secretary Coordinator – Deanna
Trying to find an 8am Friday meeting secretary.
Website – John R.
All is well with the website. A report was electronically sent to all members and will be attached to the minutes.
12-Step Chair – Brien B
not present – No Report
Old Business
A motion was made that until the temporary sponsor list names has been confirmed, we
will not distribute the names in the newcomer packets. The motion passed.
New Business
Nancy announced the AA International Woman’s Conference “Language of the Heart” will be held in Los Angeles from Feb. 7-10, 2019. She has flyers if anyone is interested. The website is http://internationalwomensconference.org.
Picnic – John K. will check with Laurel Lakes to see if any of the following dates are available – September 15, 22 or 29. There is a pavilion and is a nice setting for a picnic. More will be discussed at at the next meeting after we get a date.
Margaret will be gone for 5 weeks and Ben will cover WAIA for Margaret.
NEXT MEETING WILL BE JUNE 16, 2018.
The meeting was adjourned.
LAUREL RECOVERY STEERING COMMITTEE MINUTES April 21, 2018
[ Official Minutes Approved by the Steering Committee May 19, 2018]
Attendees: Ben G., Jeanne O., Margaret M., Tony C., Elaine P., Jim S., John K., David M., John R., Clark H., Nancy A.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions items:
Clark will review the 12&12 book inventory and replace those books that are damaged and falling apart.
Nancy A. will call all the people on the temporary sponsor lists to ask if their names and numbers can be included in the newcomer packets.
Chairs Report – John R. –
March minutes were approved as written.
Vice Chair’s Report — No Report
Treasurer’s Report – The treasurer’s report was distributed via email. Approval of the March report was tabled to next month because there was no information on the electronic spreadsheet. The printed version also did not show monthly information.
GSR Report – Ben G.
- The treasurer’s report from WAGSA will be given to the Laurel Recoveryis not in the report because they donate annually.
- Spring assembly is June 16 and Fall assembly is October
- 32 annual gratitude breakfast is November 18
- 180 Club is having a 4th tip
- District 2 open house is April 26
- Historical overview and the information on structure will be put on the board
WAIA Report – Margaret M. – No Report
H&I Report – Rebecca Not present – No Report Supplies – Sharron not present
Supplies are okay and stocked.
Chips & Literature – Clark H.
Clark did an inventory of all chips. We need 12 & 12 books to replace those that are damaged. Clark will look at the old inventory and replace damaged books. Clark reported that he believes chips are disappearing quicker than they are being handed out to anniversaries. John R. doesn’t agree that they are being stolen.
Secretary Coordinator – Deanna not present – Meetings are filled with secretaries.
Website – John R.
All is well with the website. A report was electronically sent to all members and will be attached to the minutes.
12-Step Chair – Brien B not present – No Report
Old Business
The meeting/dinner/dance is moving along nicely. John R. continues to provide reports
of the ticket sales regularly. We are not yet at 150 which was the desired quota. Elaine made a motion to allow the Celebrate Recovery Book Store to be at the dance with a table to sell recovery items at the dance. John seconded the motion. The motion was passed with majority aye and one nay.
New Business
A question was raised about sending out the temporary sponsor list in the envelopes being given to newcomers. There was a question about whether it was violating the tradition of anonymity. There was also a question about whether the people on the list were okay with their phone numbers being distributed outside the doors of Laurel Recovery. Nancy did not feel it was violating any traditions. After much discussion and this concern being shared by a few board members, Nancy volunteered to call the people on the list to ask if they would have a problem with their names and numbers being included in the newcomer packets.
Nancy asked if Laurel Recovery was losing its lease. The answer to that question is no. We have a lease in place for 17 months at this time and there is no indication we will not be continued.
The meeting was adjourned.
LAUREL RECOVERY STEERING COMMITTEE MINUTES March 17, 2018
Attendees: John R., Margaret M., Deanna C., Tony C., John K., Nettie T., Ben G., Rebecca J., Brien B., Elaine P.
CALL TO ORDER:
The meeting was called to order at 10:00 a.m. with the Serenity Prayer.
A motion was made and passed to approve February 2018 minutes.
Old Business Action items:
- Brien B. will follow up on the designated trash bin for LR use.
- Rebecca will get email address for H&I possible meetings from WAIA.
- Kenny and Spencer will be shampooing the carpets at a date TBA.
- David placed a dustbuster in the alcove for use on the steps leading to the room.
- O. Box: Lynnell M. wants control of PO box as communications made to previous contact; this requires an official LRG letter designating her as appropriate person; Lynnell will contact Nancy A. who will compose and prepare letter dated and signed by chairperson.
- Deanna has talked to secretaries about cleaning the room after meetings and turning off the coffee pot. She has graciously placed a Swiffer in bathroom.
- Spring cleaning is imminent; John R. will check with Kate about dates and times.
- The wall phone is unable to make outgoing calls and does not ring. John K. will follow up with David about purchasing a new one.
- Tony C. will contact Verizon to find out what services our current contract provides.
- Brien B. will monitor the phone for messages if that is an option.
- LR 45 Year Celebration: Chairman: John K.
Members of LR and Rock Bottom met to choose the date and venue. Our original plan to present a budget before LRSC was abandoned in order to move ahead with a venue and favorable pricing. Date: May 5 2018. Venue: St Mary of the Mills Catholic Church. Time: 6-11 pm, we can get in by 5 pm. Catering: Laurel Meat Market. Costs are being split with Rock Bottom Group. For the sake of time we will have an AA speaker only. Tickets will become available March 20; John R. will hold tickets to distribute among meetings beyond LR; no tickets will be sold at the door; children will require tickets. A cake from CakesPlus is being donated.
Reports:
Chair: John R. Report deferred for New Business.
Vice Chair: Jim S. is ill today.
Treasurer: John K.
Motion was passed to approve the treasurer’s report.
Increased contributions and changes in supply sources have improved our financial status
We have made funds available to purchase more literature, replace old books and provide free Big Books to newcomers.
GSR: Ben G.
Monthly WAGSA meeting was held.
Ben provided and posted copies of the 68th General Service Conference Committees & Agenda Items
Litigation has ceased concerning the 1939 BB manuscript.
Tony C. provided more information on the auction of the manuscript:
https://www.washingtonpost.com/news/retropolis/wp/2018/03/09/lost-for-decades-the-alcoholics-anonymous-original-manuscript-will-be-auctioned-for-millions/?utm_term=.818720bce3f3
An AA approved meeting app is in the works.
LR has contributed $100 to WAGSA; report will be given to Lynelle M.
New meetings and conferences will be posted on the board.
ICYPAA site is up and running
State convention will be in Frederick this year.
WAIA : Margaret M.
A new treasurer is needed.
Desk slots are open for service work.
Elections committee needs a chair.
Office committee needs IT help.
H&I report: We should reach out to WAIA and the New Reporter to find places that are asking for meetings.
Gala: Date is March 24. Masquerade ball, tickets at the door.
H&I: Rebecca J.
Rebecca is looking into new areas where we can be of service.
Supplies: Sharron O.
Sharron was present via speaker before the meeting.
All supplies are up to date. She will request new checks from Lynelle this week.
Chips & Literature: Clark H.
John R. spoke for Clark today.
We have added one hundred 24-hour chips and 2 cases of Big Books to our stock.
Big Books are available for newcomers.
Elaine P. prepared 50 newcomer packets that are available now. Supplies are on hand for 50 more packets when they are needed.
Secretary Coordinator: Deanna C.
Keys have been given to Berkeley and ‘Boston’ John.
Sharing keys between co-secretaries was discussed.
Motion was made and passed for secretaries and co-secretaries to have a separate set of keys.
Deanna is keeping a log of key distribution and is monitoring clean up after meetings.
Webmaster: John R.
The website is currently down due to technical issues with the transfer of servers.
When it is back online, all resources on the site will be self contained and more readily available.
12-Step Chair: Brien B.
So far we’ve had no contacts for help.
Brien has his cape ready for action.
New Business Action Items:
- Motion by John R. was passed to eliminate the ongoing announcement concerning cancellation of steering committee meetings. In the event of LRSC cancellation a specific announcement will be made.
- Motion by John R. was passed to include a list of temporary sponsors be provided with newcomer packets. A list of women will be given to women, a list of men given to men. John will be responsible for these lists and will store them with packets.
- Motion by Tony C. to have a microphone for LR speakers because of complaints that we can’t hear speakers. This was addressed in a previous website survey and not passed. John R. suggested offering a new website survey and discuss at the April LRSC meeting. Any ideas for topics are welcome.
- Brien B. suggested a combination lock on the outside door but safety issues are prohibitive.
- Nettie offered that Laurel Recovery has been complimented its considerate treatment of newcomers.
- Ben G. announced ECYPAA in DC in May 2018 to include all east coast states.
Adjournment: called at 11:05 am with the Serenity and Lord’s prayers.