LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

August 19, 2017

Laurel Recovery Min 8.19.17

Attendees:

Nettie, John R., Josh M., Clark H., Kate B., Tony C., Nancy A.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Actions for next meeting:

Nancy will create a list to distribute at meetings for four weeks asking people to provide their name and number if they are interested in being called for a 12 step call.

Chairs Report – Nettie

No report

Vice Chair’s Report – Jerry D.

No Report

Treasurer’s Report – Lynell

– The treasurer’s report was distributed. Nothing outstanding to report. June and July received more than was spent. Bank fees were credited to our account. Revere doesn’t charge for deposits. Karen C. Gave LR a check for Alan books and deposit slips. We are being charged for night deposits. Jim Sweeney and Lynnell will work on resolving this problem.

GSR Report – 

No Report

WAIA Report – Margaret

No Report.

There was discussion about the 12 step chair. A motion was passed to create a 12 step list and distribute it at meetings for four weeks. These will be people who are interested in doing 12 step calls and to provide their phone number. It can be separated by daytime and evening calls. The motion passed. If this list is already created, it might be easier for someone to step up to be the 12 step chair.

H&I Report – Kate B.

Kate needs secretaries for H&I. She needs someone to be responsible for one Thursday a month. Someone asked her for a list of rehabs in the area. LR does not provide this information. Maybe that person can be referred to the hospital. The hospital is in need of pamphlets. What type of pamphlets should we provide? Clark will get a sample of what the intergroup provides and will bring to the next steering meeting so we can see how much they are and if we want to distribute
them. If someone is asking for a phone number, men should ask men and women should ask women. If the same sex person is not available at the meeting, give them the WAIA number to connect to someone.

Supplies – Josh M.

Josh asked for a check to get supplies. There have been thefts of supplies at LR. Please keep an eye on anyone walking out with stuff they shouldn’t.

Chips & Literature – Clark H.

Clark is willing to pick up a book or two if someone requests it and he is already going to pick up literature, but won’t make a special trip because someone wants to get a book.

Secretary Coordinator – Jeanne O.

No Report

Website – John R.

Website is doing well.

Old Business

Newcomer packets are made and will be in the black cabinet. An envelope and a note will be put up front for secretaries letting them know they are available and should be given to anyone getting a 24 hour chip.

New Business

Lynell gave Grapevines to Kate to take to the hospital meeting. Lynell presented an idea that if a newcomer introduces him/herself at a meeting, that the meeting read Page 30 of the Big Book. This is up for discussion at future meetings. Since all meetings are autonomous, they would need to vote on this suggestion. This topic will be discussed and could possibly be incorporated by the end of the year if voted on by each meeting.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

June 17, 2017

Laurel Recovery Min 6.17.17

Attendees:

David M., Nancy A., John R., Elaine P., Tony C. Clark H., Josh M., Jerry D., Moe G.,

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

May minutes were reviewed and accepted after Margaret M. was added to the attendee list.

Actions for next meeting:

• John R. will put the job description for the 12-step chair onto the website.
• John R. will put the notice in the book about increasing the basket donation to help cover cost of supplies.
• Clark will purchase 20 Emotional Sobriety II books for the meeting that reads those books as their format.

Chairs Report – David M.

No Report

Vice Chair’s Report — Jerry D.

No Report

Treasurer’s Report

The May treasurer’s report was distributed. John made a motion that the report be accepted as written, Josh seconded and report was accepted.

GSR Report

No Report

WAIA Report

•  It was reported that Margaret attended the gala. It was smaller than in previous years.
• A detailed description of the new 12 step chair will be put on the website with the job description.

H&I Report – Kate B.

No report

Supplies – Josh M.

• We are going through supplies very quickly.
• Nancy brought up the fact that last November we discussed asking people to give more money keeping in mind         the cost of a drink. We had put that on hold because of gratitude month. John volunteered to put a notice in the         book with the wording we accepted last November. Nancy looked up what was agreed upon last year and gave it       to John.

Chips & Literature – Clark H.

The question was raised whether we should provide The Emotional Sobriety II books for a meeting that reads that book. It was discussed and decided that since that is an official meeting for Laurel Recovery and that is the format, we should provide the books. Clark will get 20 books for that meeting.

Secretary Coordinator – Jeanne O.

No Report

Website – John R.

John emailed the statistics about the website to the group. That report follows:
Top Pages and Number of times visited
/meeting-schedule/ 744
/steering-committee/ 492
/aa-resources/ 257
From our announcement
Sessions 39 Times accessed
Number of visits May 1 – 809
Average of 58 visits per day
543 visits came from Google Search

Old Business

Elaine had some questions about the cabinet and what she is expected to do with it. She will handle sprucing up the design and putting current prices of the books we sell.

New Business

• Clark volunteered to fix the four or five chairs that are damaged.
• The landlord is upgrading the air conditioning unit to a 3-ton unit.
• The 1-2-3 meeting needs a secretary.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

MAY 20, 2017

May 20, 2017 minutes

Attendees:

Nancy A., John K., Jeanne O., Kate B., Lynnell M., John R., David M., Elaine P., Jerry D.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes were reviewed and accepted as written.

Actions for next meeting:

• Nancy A. will put an announcement in the book requesting a 12-step chair and to
  contact Lynnell for information.
• Kate B. is the new H & I chair.
• Jeanne will put a notice in the book asking the groups to have a group conscience to
  determine if anyone is interested in taking over secretary positions, if the position has
  been in longer than the time stated in the guidelines.
• Kate will be determining a new date to clean Laurel Recovery and ask for volunteers.
  Elaine has agreed to update the glass cabinet with Tools of Recovery, updating the
  literature and prices.
• Kate will present a proposal to the committee about having another dance.

Chairs Report – David M.

No Report

Vice Chair’s Report – Jerry D. 

No Report

Treasurer’s Report – Lynnell

Gave the April report. Nancy made a motion that the budget be accepted as written, Margaret seconded and report was accepted.

GSR Report

No Report

WAIA Report – Margaret M.

• The WAIA needs volunteers to answer phones while people are on vacation. They also need a Finance Chair. There are also Executive Committee openings. Several locations need meetings for H&I. The new website has the ability to take online contributions. If anyone has volunteered to take the the calls on their cell phone, please put this number into your cell phone so you will know the call is coming from the WAIA hotline. 202-966-9782.
• There is a new book called Making Amends available for $11.50. The gala was held but it had smaller attendance this year than in past years.
• The WAIA is asking if a list be kept of 12-step volunteers in your area. They are asking for a group contact to organize a 12-step call list for each group. Since Laurel Recovery has so many groups, it would require someone to coordinate for L.R. A motion was made to create a new position on the board. This person would maintain a list of people willing to do 12 step calls with their numbers. Nancy will create an announcement page and Lynnell will talk to the interested people. Motion was seconded and passed.

H&I Report – Kate B.

Kate B. volunteered to be the H&I Chair. Lynnell made a motion to accept her as chair, John seconded and the motion passed.

Supplies – Josh M.

David M. gave report. All okay. Combination to supplies cabinet was changed. Coffee is disappearing fast. Please use one bag for coffee.

Chips & Literature – Clark H.

David M. gave report. All is well with chips and literature per Clark’s report. Pamphlets are needed for the newcomers packets. The How it Works page was copied by Jeanne and David.

Secretary Coordinator – Jeanne O.

• Jeanne reported she made five sets of keys. She has had to cover some secretaries at meetings this month. Keys were distributed to Marta, Jim S. and Quentin.
• Jeanne presented a questionnaire that she would like the secretaries to complete. The group appreciated Jeanne’s work on the questionnaire, but decided not to use it.
• The secretaries should be reading the guidelines, which states that the term limits for a secretary position is six months to one year. David made a motion seconded by John to request that groups have a group conscience to determine change in secretary position, if necessary.. The motion carried.

Website – John R.

Website is running smoothly.

Old Business

• Sponsor List – Nancy will update the sponsor list and type up a new list to put on the
  board.

New Business

• Kate will determine another day to clean Laurel Recovery and request participation from
  the groups.
• Kate requested if the arm rails can be painted in the stairwell and was
  approved to do that.
• Kate requested to close off the front corner with a curtain so the
  area is more enclosed and less cluttered and was approved to do that.
• Kate will approach the steering Committee with a proposal about having a dance.
• There was a request to change the wall cabinet to have pictures of people who are no
  longer with us but who were involved in Laurel Recovery for years. The response from
  the committee was negative. Elaine has agreed to update the cabinet with Tools of
  Recovery, current literature and prices.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

April 15, 2017

Laurel Recovery Min 4.15.17

Attendees:
Nancy A.
Joshua M.
John K.
Jeanne O.
Clark H.
Kate B.
Tony C.
Lynnell M.
John R.
David M.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes were reviewed and accepted as written.

Actions for next meeting:

• Nancy A. will make a notice for the book requesting an H & I Representative.
• Clark will evaluate the inventory from last year based on Elaine’s inventory reports.
• Jeanne will copy the “How it Works” front and back for the newcomer packets.
• Jeanne will create a sheet for all meetings identifying each meetings term limits based
  on their group conscience and who is in the secretary position and how long they have
  been in that position.

Chairs Report – David M. – No Report

Vice Chair’s Report — Jerry D. – No Report

Treasurer’s Report – Lynnell gave the March report. Nancy made a motion that the
budget be accepted as written, David seconded and report was accepted.

GSR Report – No Report

WAIA Report – No Report

H&I Report – We would like to find someone who can do the H & I commitment. The
hospital is in negotiations with Kaiser Permanente so things may change there for our
meetings. It was suggested that an announcement be made at the meetings requesting
someone for this position. Nancy will make a notice for the book.

Supplies – Josh M. – No Report

Chips & Literature – Clark H.
Pamphlets are needed for the Newcomers Packet. Packets will include:
• Where and When
• How it Works – Jeanne will get these copied
• Questions and Answers on Sponsorship
• Newcomer Asks

Also, the issue was raised about whether we should hand out the small big books to
newcomers vs the regular big book. It was decided to do an inventory of the Big Books.
Nancy made a motion to evaluate the inventory for the past year with Elaine’s list of
books purchased, Lynnell seconded, the motion passed.

Secretary Coordinator – Jeanne O.
Jeanne spoke about the different positions that are needed. She asked if there were
secretary guidelines and was told the guidelines are in the book. All secretaries are
encouraged to read those guidelines.

Jeanne wants to find out what are the term limits for secretary positions at each
meeting. She will create a list to have at all meetings asking how long the secretary has
been in the position and what the group conscience has decided for the term limit of the
secretary. Every group should have their own group conscience to determine how they
will run their meeting.

Website – John R.
Website is running smoothly. John put Sandy Beech on the website.

Old Business
The committee decided that we cannot fund a new location at this time. Clark will talk
with Roberto and let him know we cannot fund his location at this time.

New Business
A cleaning committee was formed and cleaned Laurel Recovery from top to bottom. A
huge THANK YOU to the following people who volunteered to do this…. Marta, Ben,
Taylor, Elaine, Julie, Alazsha, Kate and Lynnell.

We are being encouraged to use mugs rather than the disposable cups when drinking
our coffee at meetings. Mugs have been donated and are available.

Kate has a mirror which will be hung in the bathroom.

The meeting was adjourned.

Attendance:
Kate B.
David M.
Nettie T.
John R.
Margaret M.
Elaine P.
Ernie J.
Tim M.
Roberto V.
Jerry D.
Lynnell M.

Call to Order
The steering committee meeting was held at Laurel Recovery on Saturday 3/18/17.
The meeting was called to order by David M. at 10:08am. Followed by a moment of silence and the Serenity Prayer.
The 3rd tradition was also read which states that “the only requirement for AA membership is a desire to stop drinking”.

Approval of Minutes
The minutes from February 18, 2017 meeting were reviewed by the committee.
Lynnell made a motion to approve the minutes. Nettie second the motion and all approved.

Chair’s Report {David M.}
Had nothing to report.

Vice- Chair’s Report {Jerry D.}
Nothing to Report
Nettie also had nothing to report

Treasure’s Report { Lynnell M.}
Treasure`s report was send via e-mail to the steering committee.. Per Lynell no major changes to report.
Elaine motion to approve the treasures report. John second the motion. All approved.

GSR {.}
Not in attendance

WAIA {Margret M.}
Due to bad weather the WAIA meeting was cancelled. So she has nothing to report.

Hospital & Institution’s {Mike}
Not in attendance.
Per Nettie the hospital meeting has been cancelled until further notice due to renovation.

Supplies {Josh M.}
Not in attendance.

Chips & Literature {Clark}
Not in attendance

Secretary coordinator {Jeannie O}
Not in attendance.

Web Coordinator {John R.}
Per John all is good.
Margret requested to have Sandy Beach added to Laurel Recovery website. Elaine made a motion to approve. Jerry second the approval. All approved.
Over-all the website is doing great.

Old Business
There has been an on-going discussion to have “New Comer Packets” made for L.R new-comers Cost to order envelops would cost around $260. David had a stamp made that stamps “Laurel Recovery” to stamp the envelopes ourselves.

Total cost to make a “new-comer packet” should run about .50 cents each (includes envelope, brochures, How it Works + L.R Schedule)

Lynnell will ask Leanne if the Oxford house can print the copies of “How It Works” for the packets.

Elaine made motion to approve the new idea for the new comer packet + the stamp. John second the motion. All approved.

New Business
2019 our lease ends with the new landlord. A member Roberto B. Has a office building on Route one & Contee Road where he would like to have the meeting. Will hold off further talk regarding this when the time gets closer to the end of our lease.

Lynnell M. Made a suggestion to start encouraging everyone to use a coffee mug instead of the styrofoam cups each meeting.

We can ask people to bring in any extra coffee mugs they have.

Coffee maker position will also be the one who cleans the coffee mugs used after each meeting.

We will will ask Jeannie to see what the feedback is with the secretaries after each meeting.

Suggested to see how it goes and we can go from there to decided if it is something we will continue in the future.

Elaine made a motion to approve. Jerry second the motion. All approved.

We have many service positions available. A list of all service positions will be put on the website and all secretaries will be notified of each position to seek to people to cover positions available:
Greeter
Coffee maker & coffee mug washer
Speaker seeker
After meeting clean-up

Adjournment
Nettie made the motion to adjourn the meeting at 11:12am. Jerry seconds the motion. Meeting ended with the Lord’s Prayer.