Steering Committee Minutes

Laurel Recovery Steering Committee Meeting Minutes July 20, 2024

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:02 a.m., opened with the Serenity Prayer

Attendees:Suzy Q, Jay F., Vincent C., Jess R., John R., Jeanne O’, Shawn G., Loida B., Nettie T.

Approval of Meeting Minutes from June 15, 2024 :

A motion was made by John R. to accept the meeting minutes from June 15 2024, seconded by Loida, and the minutes were approved by the Steering Committee.

REPORTS

Chairperson–Suzy Q

  • Regarding 368 Main Street housekeeping issues, we have received a quote to clean the carpets for $125, and to clean the fabric chairs for $10 each. Discussion:
    • Committee agreed that the vendor can clean the carpet for $125
    • Committee agreed that, AFTER SHAWN TRIES HER SMALL MACHINE ON THE CHAIRS FIRST, IF SHE DOES NOT GET THE CLEAN RESULTS DESIRED….
    • Committee will approve that ten chairs may be cleaned by the vendor. Shawn will select and tag the ten chairs.

Vice Chairperson–

  • No report

Treasury Report: Jay F.  (Lisa C.’s report given by Suzy Q.)

  • Jay F. gave report for June2024. After discussion, a motion was made by Jeanne O’  to accept the Treasurer Report from June 2024, seconded by Shawn G., and the June 2024 Treasurer’s Report was approved by the Steering Committee.
  • The $1300 rent will be effect in July (Increase of $300 per month)
  • The Committee reviewed Laurel Recovery’s prudent reserve amount. After an upcoming study of the budget and the effect of the increased need for contributions, and the members’ response to it, the prudent reserve will be reviewed again in three months.
  • A request for more contributions will be added to the LRG online meeting announcements.
  • Lisa C. has paid the BG&E bill

General Services Rep (GSR) Report—

  • The GSR opening is being announced in the meetings.
  • WAGSA is endeavoring to move to in-person meetings rather than hybrid.

Washington Area Intergroup Association (WAIA) Report:**

  • **Link to the WAIA report can be found on the LRG website.

Hospitals & Institutions Report:

  • Shawn G. continues to facilitate visitors to visit Howard County Hospital 2 Wednesdays per month–See details and sign-up sheet on the LRG bulletin board. Awaits August dates.
  • Shawn is in communication with someone about the possibility of getting 10 to 12 women to visit/outreach to Jessup’s Women’s Jail.
  • Jess R.: In the near future new applicants **be connected with the scheduler of the 7PM women-only visits on designated Thursdays to Jennifer Road.
  • Interested males can contact Jay F., who is facilitating Twelfth Step visits to Ordinance Road Correctional Facility on 4th Thursday of the month at 7:45PM.

Chips–Vincent C.

  • Except for the 7-month chips that are about to be replenished, the chips are fine.

Publications Report–

  • Jeff has volunteered to Shawn to be the new LRG Publications rep. The steering committee voted him in.
  • Participants in “Back to Basics” courses will be guided on how to purchase the books for themselves a online.
  • Jeanne will send a copy to Shawn of the LRG literature inventory list created a few years ago.

Supplies–Jess R.

  • $370.94 was spent on supplies. The supplies are well stocked, and Jess will continue to monitor and replenish supplies as needed.

Secretary Coordinator–Shawn G.

  • The Wednesday 8PM meeting now has a temporary secretary for an indefinite duration. Shawn will address the possibility of having an earlier starting time of 7PM with that group’s conscience.
  • The Tuesday 5:30 PM Speaker meeting is looking for a new secretary, effective July 31st.
  • The steering committee voted to approve Suzy Q’s request to start a new Monday 7PM “CAME TO BELIEVE” meeting—the time slot will be shared with the “Back to Basics” quarterly class.

Website–John R.

  • The website is doing well; the report was sent out to the Steering Committee.

Old Business:

  • Laurel Recovery Annual Picnic will be re-named the Laurel Recovery Annual Cookout. The space at Laurel Lakes had already been reserved for LRG to have its cookout on Sunday, September 15th from 11AM to 3PM. Suzy Q will pay the deposit,  and will reserve the space for the 2025 event (third Sunday in September 2025).
    • Some 2024 features will be 50-50 raffle, face painting by Loida. John R. will research design and purchase of souvenir t-shirts for the event, to be made available to order in advance of the event.

New Business:

  • Jeanne O’ requested that the steering committee make official the service position of an LRG online meeting coordinator, and offered the following:

“This position has been filled unofficially for two-plus years, but because it has been unofficial, the tasks involved would most likely not be continued should the individual retire or collapse.

Fulfillment of the tasks serves to maintain LRG’s procedural integrity, and to keep the LRG online meetings in sync and included in LRG changes, etc., so it is proposed that the Assistant Secretary Coordinator/Online Meeting Coordinator  [ name changed to VIRTUAL MEETING COORDINATOR by steering committee]:

  • Is elected by LRG members in the Steering Committee Elections (akin to Treasurer and Assistant Treasurer structure)
  • Has a seat/vote at and attends the monthly LRG Steering Committee meetings
  • Is a regular participant of some of the LRG online meetings
  • Keeps record of changes of chair-people and techs for online meetings, mindful of spirit of rotation
  • Informs the Secretary Coordinator and Webmaster of changes regarding online meeting schedules
  • Coordinates communication groups of online meeting secretary and tech teams, includes secretary coordinator in the group texts
  • Updates online anniversary and announcement posts
  • Provides LRG policy and procedures documents/information to online chairpersons; enlists the aid of the Secretary Coordinator as needed
  • Provides training and coordination of online Zoom tech coverage
  • When necessary, assists the online meetings in finding substitute/pinch hitters when gaps appear, enlists the aid of the Secretary Coordinator as needed”

Motion made by Shawn G. to create VIRTUAL MEETING COORDINATOR position, and that it be filled by Jeanne O’ until the next annual Steering Committee Election. Motion seconded by John R. Motion passed by steering committee.

  • Discussion about in-meeting disruption when the participant sharing exceeds the allotted share time. Discussion by committee led to understanding of service roles and necessity of Tenth Step amendment action; clarity on what is courteous and appropriate, and that the meeting secretary would be the appropriate person to carry out the limit-on-share-time policy.

The meeting was closed with the AA Responsibility Statement at 10:42 a.m.

MINUTES ACCEPTED BY STEERING COMMITTEE ON AUGUST 17, 2024. **Amended H&I from “a new applicant” to “new applicants”

Respectfully submitted, Jeanne O’, Secretary

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