Steering Committee Minutes

Laurel Recovery Steering Committee Meeting Provisional Minutes September 21, 2024

Agenda: Steering Committee Monthly Meeting

The meeting was called to order at: 10:03 a.m., opened with the Serenity Prayer

Attendees: John R., Jeanne O., Nettie T., Jeff K., Jay F., Shawn G., Suzy Q., and Matt H.

Approval of Meeting Minutes from August 17, 2024 :

There was some discussion about whether to change language based on post- meeting comments from an August 17 attendee, but after reviewing the original minutes and suggested changes, no motion to change the minutes was made. Motion was made by John R. to accept the meeting minutes from August 17, 2024, seconded by Shawn G., and the minutes were accepted by the Steering Committee.

REPORTS

Chairperson–Suzy Q

  • Suzy will draft an SOP (Standard Operating Procedure) to the Steering Committee for the organization and operation of future annual picnics.
  • The 50/50 raffle from the September 15th cookout raised $187, and 50% went to LRG.
  • After discussion, a motion was made by John R. that Laurel Recovery have a weekly 50/50 raffle drawing on Tuesdays after the 5:30 meeting. Tickets will be sold before the meeting begins and for 5 minutes after, then there will be the drawing. Motion seconded by Suzy, and was accepted by the Steering Committee. Shawn G. will facilitate the 50/50.
    • The 50/50 raffle will be announced verbally. In order to increase actual meeting time, the Secretary Handbook will no longer contain event announcements, and members will be referred to the bulletin board—“If you’re bored, see the board and you won’t be bored.”

Vice Chairperson–

  • No report

Treasurer Report: Jay F.  

  • Lisa C., Assistant Treasurer’s report given by Suzy Q. The BGE bill was larger than usual and has been paid.
  • Jay F. gave report for August 2024.
    • Reviewed the bank statement.
    • In response to question asking how funds in excess of prudent reserve are distributed: The prudent reserve is reviewed at the end of the year, and it is determined at that time.
    • Income/contributions and Expenses for the period broke even, so the bank balance stayed stable.
  •  A motion was made by John R.to accept the Treasurer’s Report from August 2024, seconded by Jeanne O., and the August 2024 Treasurer’s Report was accepted by the Steering Committee.

General Services Rep (GSR) Report—

  • No GSR yet.
  • Jeanne O. reported that WAGSA held a Special Assembly on September 9th to review Proposed Agenda Items that Area 13 would submit to the General Service Office (GSO) for the 2025 General Service Conference (GSC).
  • WAGSA will hold their Panel 75 elections on Saturday, October 19th. Any member of Area 13 can stand for an office, though only GSRs, DCMs, Committee Chairs[1], and Officers can vote.

[1] Committee Chairs had not been mentioned in the reporting to the Steering Committee.

Washington Area Intergroup Association (WAIA) Report–

  • WAIA report is on the website.

Hospitals & Institutions Report:

  • Shawn G. continues to facilitate visits to Howard County Hospital two Wednesdays per month.
  • Shawn is awaiting more communication about the possibility of getting 10 to 12 women to visit/outreach to Jessup’s Women’s Jail.
  • Jess R. still facilitating 7PM women-only visits on designated Thursdays to Jennifer Road. Shawn G. made a visit.
  • Interested males can contact Jay F., who is facilitating, if interested, Twelfth Step visits to Ordinance Road Correctional Facility on 4th Thursday of the month at 7:45PM.

Chips—

  • John R. provided Vincent C.’s report.
  • The chips are good.

Publications Report–Jeff K.

  • Has taken inventories of the literature.
  • Purchased “Meeting in a Pocket” and pamphlets for the Welcome Packets for newcomers.
  • The H&I “kit” proposed in August has been reshaped to be pamphlets taken on H&I visits as volunteers deem necessary

Supplies–

  • Jess delivered supplies and receipts prior to the meeting and will follow up on coffee filters (Matt donated some for now).
  • There was discussion about paper towel counts dropping too quickly (23 rolls in a week), and the count will be monitored.

Secretary Coordinator–Shawn G.

  • New Friday 5:30 PM secretary doing fine.
  • The Monday 7PM “CAME TO BELIEVE” meeting has closed due to lack of participation.
  • A new secretary team is taking over the Thursday 5:30 PM meeting.
  • A secretary is needed for Women’s Sunday 4PM meeting.
  • Virtual Meeting Coordinator will be added to the Meetings Board.
  • Jeanne O. virtual meeting report: One tech change on Fridays at 5:30 PM, no other changes.

Website–John R.

  • All is well; the report was sent out to the Steering Committee.

Old Business:

  • Jeff K presented some information about the 501C3 application. After he has gathered more data, he will schedule a presentation for Laurel Recovery members (probably online) to be held in about a month.

New Business:

    • There was discussion in response to a member’s recommendation received after the last Steering Committee meeting that the Webmaster role be a rotating position. History: It was established by the Steering Committee about seven years ago that the Webmaster position was –-though volunteer—more of a professional/specialist role and not to be rotated. Suzy made a motion that no changes be made to the Webmaster role/status. The motion was seconded by Shawn. The Steering Committee accepted the motion.
    • Suzy Q. will research LRG’s general liability insurance status.
    • John R. made a motion that LRG set a policy to do reimbursements via Zelle when possible. Seconded by Jeanne O’, accepted by Steering Committee.
    • Matt H. will replace the LRG air filters.

The meeting was closed with the AA Responsibility Statement at 11:12 a.m.

Respectfully submitted, Jeanne O’, Secretary

THE SEPTEMBER 24, 2024 MINUTES WERE ACCEPTED BY THE STEERING COMMITTEE ON OCTOBER 19, 2024.

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