Minutes Approved by the Steering Committee January 19, 2019
Attendees: Nancy A., John R., Ernie J., Nettie., Sharron O., Deanna C., Tony C., Margaret M., Lynnell M., Jeanne O., Barrett G., Benjamin G.
Meeting was called to order at 10:00 a.m. with the Serenity Prayer.
Actions for next meeting:
- Barrett is to check on attendance of the Monday hospital meeting to determine attendance in the past.
- A flyer is being made for the need for volunteers for the homeless shelter. Clark will purchase various books that are needed.
- Books will be purchased to resell over the holidays. Lynnell will make a flyer to announce they are available.
- Jeanne will create tent cards will be made to announce the Christmas Alcathon and New Year’s Eve meetings.
- Ernie will get prices for supplies to paint the Laurel Recovery room.
Chairs Report – John R. – The October 20th minutes were reviewed and accepted as written.
- Policies and Guidelines were updated, voted upon and
- Back to Basics – Flyers are being made. A motion was made to use the 8 or 9 books that we already have and after the first session, if more are requested, we will buy a dozen more. Motion carried.
- Thanksgiving Alcathon – Everything is in place for the Thanksgiving Alcathon.
Vice Chair’s Report — No Report
Treasurer’s Report – Lynnell gave the October 2018 report. A motion was made to approve the report as presented, the motion carried.
GSR Report – Ben G.
- A new panel of officers will take office in January.
- There will be a Northeast Regional General Service Assn. Business Conference 22-24, 2019.
- A storage unit is being maintained for the archives. More information will follow.
- Gratitude Breakfast being held on November 18th is sold out.
- A proposed workshop is being organized for next year on sponsorship.
WAIA Report Maragaret – WAIA MEETING November 2018
H&I Report – Barrett G.
- Mary of the Mills is hosting a homeless shelter and they have asked us to bring A.A. meetings into the shelter. Jessica is making a flyer for volunteers.
- The hospital meeting at 8:00 p.m. on Mondays needs support and secretaries. Barrett will check the sign-in sheet to see how this meeting has been attended in the past.
Supplies – Sharron O. – Supplies are looking good. We don’t need any extra shopping for the Alcathon.
Chips & Literature – Clark K.
Although Clark was not in attendance, there was a lot of discussion about purchasing books to sell and what books we need for the Back to Basics program. It was decided books will be purchased to sell over the holidays. Lynnell will make a flyer about the books being available.
Clark will purchase the following books:
6 Daily Reflections
12 12&12 Books (hard cover),
5 Experience, Strength and Hope Books.
2 Cases of Big Books
Lynnell will purchase the following books:
12 Back to Basics Books
12 Little Red Books
5 Stools and Bottles
12 24-hour Books
Secretary Coordinator – Deanna C. (not in attendance at time of discussion)
- There was discussion about whether people should have more than one secretary position at different meetings. Each group is autonomous and decides who will be the secretary for that group. The Steering Committee doesn’t dictate who can be secretary at any meetings.
- Meeting secretaries are needed for Saturday at 8:30 p.m. and Sunday at 5:30 m.
Website – John R.
Website is running smoothly.
New Business
- Can we purchase a new vacuum cleaner? Yes, a new vacuum cleaner can be purchased at Sam’s Club for around $150.
- The meetings for the Christmas Alcathon will be the same as last John is editing the text and Jeanne will create the tent cards we used last year.
- The meetings for the New Years Eve meetings will be the same as last John will edit the text and Jeanne will create the tent cards we used last year.
- Theresa and Mary have permission to put up the Christmas Tree.
- Ernie will get the cost of supplies to paint the Laurel Recovery room. This will be discussed next year.
The meeting was adjourned.
The next meeting will be January 19, 2019.