Category Archives: Steering Committee Minutes

LAUREL RECOVERY STEERING COMMITTEE MINUTES December 16th 2017

Laurel Recovery Min 12.16.17

Non-Approved 

Attendees:   Nancy A., Tony C., Margaret M., John R., Lynnell M., Teresa P., Jeanne O., David M., Clark H., Ben G., Jim C.,

Tylor F., a newcomer, came into the meeting not realizing it was a Steering Committee Meeting. He stayed and talked with members afterwards.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Actions items:

  • Lynnell will tally the gratitude donations and notify Board.
  • Lynnell will send a new distribution of funds to the Board for approval.
  • Lynnell will get more newcomer packets.
  • Jeanne will create a tent card for Christmas and New Year’s Eve Alcathons
  • Jeanne will create a food sign-up sheet for those meetings.
  • John will post the holiday schedule on the website.

Chairs Report – David M. –

Motion was made to approve the minutes. The GSR report was left out of the minutes. The revised minutes will reflect the report. The minutes were approved as amended.

Vice Chair’s Report

Not present – No Report

Treasurer’s Report – Lynell

PNC charged $213 last month for deposits. We will be transitioning to BBT. Envelopes will be put up front immediately. We had a good year and it is recommended that we increase our donations to WAIA, Gen. Services, etc. Lynnell will tally the gratitude donations and send us the recommendations for the increases via email.

GSR Report – Ben G.

Ben gave the WAGSA Treasurer’s report to the Treasurer. A vote on reducing the numbers of meetings has been tabled. Some activities are coming up and flyers will be on the board. International Conference of Young People is coming to the Hilton Inner Harbor in Baltimore August 30-September 2, 2018. Registration can be found on the website. Alanon International is also coming to Baltimore next year.

WAIA Report – Margaret M.

The WAIA officers have been elected. There is alot of opportunity for service with WAIA. We should let WAIA know about our holiday alcathons by sending a PDF of the flyer. They are developing a FAQ page on the website and needs input for content. The Gala will be March 24, 2018. Information is on the website. They need committee chairs for the Public Information Committee and Special Needs Committee. The accounting system is stable.

H&I Report – No Chair

An H&I Chair is needed.

Supplies – Not present

Supplies are stocked. Lynnell asked if Sharron had any outstanding PNC checks.

Chips & Literature – Clark H.

Chips, Big Books and literature is all stocked. We need more newcomer packets. Lynnell will get more.

Secretary Coordinator – Jeanne O.

Slots are filled for the holidays. Jeanne will do a food sign-up list and will create a tent card for Christmas and New Years Eve. A new Secretary Coordinator will be needed for next year.

Website – John R.

A motion was made to request that John post the minutes on the website and state they are “non-approved”. Then he will change them later with the approved minutes. Jeanne seconded. The motion carried. John was asked to put the new holiday schedule on the website.

12-Step Chair – Brien B. – Not present

Old Business

None

New Business

The Committee approved that Teresa can decorate the room for Christmas. The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES NOVEMBER 18TH 2017

Laurel Recovery Min 11.18.17

November 18th Minutes Approved December 16, 2017

Attendees:   Nancy A., Jeanne O., Brien B., Cal B., Ben G., Margaret M., Sharron O., Tony C., Lynnell M., Jerry D., David M., Clark H., Josh M., Ernie J.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Actions items:

  • David will coordinate with BBT to set up new accounts. Ben G. Is the new GSR for Laurel Recovery
  • Jeanne will put volunteer sheets up in the back for Christmas and New Years Alcathons.
  • Sign up to help with the ICYPAA International Convention in Baltimore.

Chairs Report – David M. –

October 21 minutes were approved as written.

Vice Chair’s Report — Not present

No Report

Treasurer’s Report – The treasurer’s report was distributed via email. The federal ID number was given to Revere Bank and they have not communicated with us since. It is recommended we use BBT bank. There will be no fee for deposits. Three signatories are needed, President, Treasurer and John K. A motion was made to use BBT by Nancy, seconded by Lynnell and the motion was approved. A motion was made to accept the the treasurer’s report by Ben, seconded by Brien and the motion was approved.

GSR Report –

A motion was made by David to vote Ben G. as GSR. Jeanne seconded and the motion was approved.

WAIA Report – Margaret M.

  • Report from General Service Conference was given to the Secretary WAIA Bylaws was given to the Secretary.
  • The Gala will be held on Dec. 31. All dates will be posted on the WAIA board.
  • The Board and GSO is restructuring which will be a topic for next general service mtg. There have been discussions about the next Big Book edition.
  • WAIA financial statements were turned over to the Treasurer. People are needed to volunteer for service on the Board.
  • There are desk openings at headquarters on Connecticut Avenue.
  • The minutes from the WAIA meeting will be on the WAIA board at Laurel Recovery.

H&I Report – Not present

No Report

Supplies – Sharron

A few things are needed. The coffee will no longer be ordered in packets.

Chips & Literature – Clark H.

Chips, Big Books and literature is all stocked.

Secretary Coordinator – Jeanne O. – Thanksgiving day is covered for the whole day. She requested that we have a lot of supplies and coffee available. Food will be there.

Website – John R. Not present

12-Step Chair – Brien B

Brien will put the list up front for people to sign up. It was suggested that we clarify in the announcements that anyone who is interested in going on 12 step calls to contact Brien B. It isn’t worded that way and it is confusing.

Old Business

 A question was asked about the trash situation. David announced the trash can be set by the dumpster out back.

New Business

For Christmas Jeanne will put a sign up sheet on the board for volunteers for meetings on that day. There will be 8 meetings – 8am, 10am, 12noon, 2pm, 4pm, 5:30pm, 7pm and 8:30pm. Margaret will be here and will take spots in between the meetings. Covered dishes are welcome. A food list will also be posted.

On New Years Even there will also be additional meetings. 9am, 11am, 4pm, 5:30pm, 7:30pm, 9:30pm and 11:30pm.

The 60th ICYPAA International Conference is happening in Baltimore. They need people to be involved. It will be August 30-September 2, 2018. Contact Ben if you are interested and he can tell you how to contact them.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES OCTOBER 21, 2017

October 21, 2017

Laurel Recovery Min 10.21.17

Attendees: David M., John K., Tony C., Nancy A., Margaret M., Jeanne O., Clark H., Lynnell M., Josh M., Jim. S., Elaine P., Chris B., Earl H.

Meeting was called to order at 9:30 a.m. with the Serenity Prayer.

Actions for next meeting:

Elaine P. Will provide the literature and chips inventory to Clark from lats year.

Chairs Report – David M. – No report

Vice Chair’s Report — Not present – No Report

Treasurer’s Report – The treasurer’s report was distributed. The funds are still at PNC bank and will be removed when we transfer all funds to Revere. A balance will be maintained at both banks until all checks are cleared. Lynnell is trying to obtain our federal id number in order to open the new account. The Treasurer’s report was approved.

GSR Report – No Report

WAIA Report – Margaret M.

Desk workers are needed at WAIA.

New Where & When is coming out soon.

Donations to WAIA can be made electronically on website. Website is changing making communication easier.

New election nominations deadline is December 1. There are several positions open. There is a need for H&I outreach.

There will be a gala in the spring. After the gala, a decision will be made about continuing this activity.

H&I Report – Not present

No Report

Supplies – Josh M.

Sharron was nominated to take over this position. John made a motion and Elaine seconded for Sharron to handle supplies and was voted in. She arrived later in the meeting and agreed to take over this position.

Chips & Literature – Clark H.

Clark goes through the chips every Tuesday. Quite a few chips are missing and there is concern that they are not being used at Laurel Recovery. There was discussion about how often Big Books have been purchased in the past. Elaine has an inventory from last year and will provide the inventory to Clark.  Clark was approved to purchase a case of Big Books. John R. will also help Clark to keep chips stocked and will give David notice if coffee is getting low in the locked closet.

Secretary Coordinator – Jeanne O. – Keys have been distributed to the “pitch-hitters” who are often called upon to substitute for secretaries when needed.

Website – John R.

Website is doing well. There is approximately 50 hits a day. A meeting guide Ap has been put on L.R. website so anyone can download it to their phone.

Old Business New Business

Nancy asked about whether it would be smart to put a combination lock on the doors so there are not so many keys floating around. It would not be a good idea because it is too easy for people who should not have the combination to gain access. Also there is another meeting held in the other room across the hall.

Earl asked about the trash situation. David reported that the owner is working on it and when there is resolution, David will be notified and he will share with the groups.

The meeting was adjourned. SECRETARIES MEETING

Attendees: Attendees from the Steering Committee Meeting and Jerry D, Larry L., Sharron O., Otiscia W.

The meeting was opened. The discussion was around the topic of doing everything we can at Laurel Recovery for the newcomer.

There was a lot of discussion about how Laurel Recovery meetings can ensure we are doing everything possible to welcome the newcomer. Every meeting at Laurel Recovery is autonomous, therefore no outside group can dictate the meeting format. It is being suggested by the steering committee that every meeting have a group conscience to determine if they are meeting the needs of the newcomer, what else they can do for the newcomer and if they want to do anything different than what they already do.

Some thoughts and ideas brought forward at the steering committee meeting were as follows:

  • When a newcomer introduces him/herself in the meeting, read Page 30 (first 4 paragraphs) in the Big Book in addition to or instead of reading How it
  • When a newcomer introduces him/herself in the meeting, give them a Newcomer Packet, available in the black
  • Have a greeter for your meeting welcome everyone which connects a newcomer to someone in the meeting as soon as they walk
  • Be sure the 24-hour chip is explained clearly and distributed at each
  • When opening the meeting, ask if any newcomers would like to share
  • Announce no crosstalk (especially to the newcomer), only share your experience, strength and hope when you were a
  • If it is a step meeting, change the format for that meeting by reading the first step instead of the current
  • Refer the newcomer to the Friday noon Beginners
  • Any other thoughts from your group conscience that welcomes the newcomer to your meeting and to AA as a

Nancy A. Agreed to type up this list of suggestions and leave it at the front desk so the secretaries can request a group conscience and discuss these suggestions.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES SEPTEMBER 16TH 2017

September -16th-2017-Steering-Committee-Meeting

IN ATTENDANCE:

John K, Tony C, Marta C, Elaine P, Jerry D, John R, Lynelle M, and Jeanne O.

Meeting called to order by John R.
Serenity Prayer

FOLLOW-UP ACTION LIST

From previous meeting discussed: 12 step list Brian B. is the new 12 Step Chair

REPORTS

Chair

No Report

Vice Chair

No Report

Treasurer report by Lynelle.

Did research on new bank due to PNC fees. John K to check Revere Bank. More research to be done.

GSR no rep:

No Report

WAIA report by Margaret.

Meeting attended week before. Meeting finder app discussed, SC motioned and seconded to add to LRG website, and to be done by John R.

H&I

No Report

Supplies

No Report

Chips & Literature

No Report

Secretary Coordinator Jeanne O

No Report

Website John R

No Report

OLD BUSINESS

Lynelle’s previous request re: 1st through 3rd paragraphs from p. 30 be read leads to engaging all group secretaries/chairs at October SC meeting and discuss how to handle meetings when NEWCOMER comes. Lynelle to work with Nancy A and draft letter, email to SC, and present to secretaries at meeting.

-12th Step Chair filled per Margaret. Brien B volunteered to be liaison with WAIA to be sure 12th step calls responded to. His feedback to be sent to SC, as cannot attend Saturday meetings. SC motioned and seconded to accept. Jeanne O get his email address to add to SC distribution. John R add announcement to Website

NEW BUSINESS

Margaret: Wall calendar, pocket calendars, 3 new publications

LAUREL RECOVERY STEERING COMMITTEE MINUTES August 19, 2017

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

August 19, 2017

Laurel Recovery Min 8.19.17

Attendees:

Nettie, John R., Josh M., Clark H., Kate B., Tony C., Nancy A.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Actions for next meeting:

Nancy will create a list to distribute at meetings for four weeks asking people to provide their name and number if they are interested in being called for a 12 step call.

Chairs Report – Nettie

No report

Vice Chair’s Report – Jerry D.

No Report

Treasurer’s Report – Lynell

– The treasurer’s report was distributed. Nothing outstanding to report. June and July received more than was spent. Bank fees were credited to our account. Revere doesn’t charge for deposits. Karen C. Gave LR a check for Alan books and deposit slips. We are being charged for night deposits. Jim Sweeney and Lynnell will work on resolving this problem.

GSR Report – 

No Report

WAIA Report – Margaret

No Report.

There was discussion about the 12 step chair. A motion was passed to create a 12 step list and distribute it at meetings for four weeks. These will be people who are interested in doing 12 step calls and to provide their phone number. It can be separated by daytime and evening calls. The motion passed. If this list is already created, it might be easier for someone to step up to be the 12 step chair.

H&I Report – Kate B.

Kate needs secretaries for H&I. She needs someone to be responsible for one Thursday a month. Someone asked her for a list of rehabs in the area. LR does not provide this information. Maybe that person can be referred to the hospital. The hospital is in need of pamphlets. What type of pamphlets should we provide? Clark will get a sample of what the intergroup provides and will bring to the next steering meeting so we can see how much they are and if we want to distribute
them. If someone is asking for a phone number, men should ask men and women should ask women. If the same sex person is not available at the meeting, give them the WAIA number to connect to someone.

Supplies – Josh M.

Josh asked for a check to get supplies. There have been thefts of supplies at LR. Please keep an eye on anyone walking out with stuff they shouldn’t.

Chips & Literature – Clark H.

Clark is willing to pick up a book or two if someone requests it and he is already going to pick up literature, but won’t make a special trip because someone wants to get a book.

Secretary Coordinator – Jeanne O.

No Report

Website – John R.

Website is doing well.

Old Business

Newcomer packets are made and will be in the black cabinet. An envelope and a note will be put up front for secretaries letting them know they are available and should be given to anyone getting a 24 hour chip.

New Business

Lynell gave Grapevines to Kate to take to the hospital meeting. Lynell presented an idea that if a newcomer introduces him/herself at a meeting, that the meeting read Page 30 of the Big Book. This is up for discussion at future meetings. Since all meetings are autonomous, they would need to vote on this suggestion. This topic will be discussed and could possibly be incorporated by the end of the year if voted on by each meeting.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES June 17, 2017

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

June 17, 2017

Laurel Recovery Min 6.17.17

Attendees:

David M., Nancy A., John R., Elaine P., Tony C. Clark H., Josh M., Jerry D., Moe G.,

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

May minutes were reviewed and accepted after Margaret M. was added to the attendee list.

Actions for next meeting:

  • John R. will put the job description for the 12-step chair onto the website.
  • John R. will put the notice in the book about increasing the basket donation to help cover cost of supplies.
  • Clark will purchase 20 Emotional Sobriety II books for the meeting that reads those books as their format.

Chairs Report – David M.

No Report

Vice Chair’s Report — Jerry D.

No Report

Treasurer’s Report

The May treasurer’s report was distributed. John made a motion that the report be accepted as written, Josh seconded and report was accepted.

GSR Report

No Report

WAIA Report

  •  It was reported that Margaret attended the gala. It was smaller than in previous years.
  • A detailed description of the new 12 step chair will be put on the website with the job description.

H&I Report – Kate B.

No report

Supplies – Josh M.

  • We are going through supplies very quickly.
  • Nancy brought up the fact that last November we discussed asking people to give more money keeping in mind         the cost of a drink. We had put that on hold because of gratitude month. John volunteered to put a notice in the         book with the wording we accepted last November. Nancy looked up what was agreed upon last year and gave it       to John.

Chips & Literature – Clark H.

The question was raised whether we should provide The Emotional Sobriety II books for a meeting that reads that book. It was discussed and decided that since that is an official meeting for Laurel Recovery and that is the format, we should provide the books. Clark will get 20 books for that meeting.

Secretary Coordinator – Jeanne O.

No Report

Website – John R.

John emailed the statistics about the website to the group. That report follows:
Top Pages and Number of times visited
/meeting-schedule/ 744
/steering-committee/ 492
/aa-resources/ 257
From our announcement
Sessions 39 Times accessed
Number of visits May 1 – 809
Average of 58 visits per day
543 visits came from Google Search

Old Business

Elaine had some questions about the cabinet and what she is expected to do with it. She will handle sprucing up the design and putting current prices of the books we sell.

New Business

  • Clark volunteered to fix the four or five chairs that are damaged.
  • The landlord is upgrading the air conditioning unit to a 3-ton unit.
  • The 1-2-3 meeting needs a secretary.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES May 20, 2017

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

MAY 20, 2017

May 20, 2017 minutes

Attendees:

Nancy A., John K., Jeanne O., Kate B., Lynnell M., John R., David M., Elaine P., Jerry D.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes were reviewed and accepted as written.

Actions for next meeting:

  • Nancy A. will put an announcement in the book requesting a 12-step chair and to
    contact Lynnell for information.
  • Kate B. is the new H & I chair.
  • Jeanne will put a notice in the book asking the groups to have a group conscience to
    determine if anyone is interested in taking over secretary positions, if the position has
    been in longer than the time stated in the guidelines.
  • Kate will be determining a new date to clean Laurel Recovery and ask for volunteers.
    Elaine has agreed to update the glass cabinet with Tools of Recovery, updating the
    literature and prices.
  • Kate will present a proposal to the committee about having another dance.

Chairs Report – David M.

No Report

Vice Chair’s Report – Jerry D. 

No Report

Treasurer’s Report – Lynnell

Gave the April report. Nancy made a motion that the budget be accepted as written, Margaret seconded and report was accepted.

GSR Report

No Report

WAIA Report – Margaret M.

  • The WAIA needs volunteers to answer phones while people are on vacation. They also need a Finance Chair. There are also Executive Committee openings. Several locations need meetings for H&I. The new website has the ability to take online contributions. If anyone has volunteered to take the the calls on their cell phone, please put this number into your cell phone so you will know the call is coming from the WAIA hotline. 202-966-9782.
  • There is a new book called Making Amends available for $11.50. The gala was held but it had smaller attendance this year than in past years.
  • The WAIA is asking if a list be kept of 12-step volunteers in your area. They are asking for a group contact to organize a 12-step call list for each group. Since Laurel Recovery has so many groups, it would require someone to coordinate for L.R. A motion was made to create a new position on the board. This person would maintain a list of people willing to do 12 step calls with their numbers. Nancy will create an announcement page and Lynnell will talk to the interested people. Motion was seconded and passed.

H&I Report – Kate B.

Kate B. volunteered to be the H&I Chair. Lynnell made a motion to accept her as chair, John seconded and the motion passed.

Supplies – Josh M.

David M. gave report. All okay. Combination to supplies cabinet was changed. Coffee is disappearing fast. Please use one bag for coffee.

Chips & Literature – Clark H.

David M. gave report. All is well with chips and literature per Clark’s report. Pamphlets are needed for the newcomers packets. The How it Works page was copied by Jeanne and David.

Secretary Coordinator – Jeanne O.

  • Jeanne reported she made five sets of keys. She has had to cover some secretaries at meetings this month. Keys were distributed to Marta, Jim S. and Quentin.
  • Jeanne presented a questionnaire that she would like the secretaries to complete. The group appreciated Jeanne’s work on the questionnaire, but decided not to use it.
  • The secretaries should be reading the guidelines, which states that the term limits for a secretary position is six months to one year. David made a motion seconded by John to request that groups have a group conscience to determine change in secretary position, if necessary.. The motion carried.

Website – John R.

Website is running smoothly.

Old Business

  • Sponsor List – Nancy will update the sponsor list and type up a new list to put on the
    board.

New Business

  • Kate will determine another day to clean Laurel Recovery and request participation from
    the groups.
  • Kate requested if the arm rails can be painted in the stairwell and was
    approved to do that.
  • Kate requested to close off the front corner with a curtain so the
    area is more enclosed and less cluttered and was approved to do that.
  • Kate will approach the steering Committee with a proposal about having a dance.
  • There was a request to change the wall cabinet to have pictures of people who are no
    longer with us but who were involved in Laurel Recovery for years. The response from
    the committee was negative. Elaine has agreed to update the cabinet with Tools of
    Recovery, current literature and prices.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES APRIL 15, 2017

LAUREL RECOVERY STEERING COMMITTEE MEETING MINUTES

April 15, 2017

Laurel Recovery Min 4.15.17

Attendees:
Nancy A.
Joshua M.
John K.
Jeanne O.
Clark H.
Kate B.
Tony C.
Lynnell M.
John R.
David M.

Meeting was called to order at 10:00 a.m. with the Serenity Prayer.

Minutes were reviewed and accepted as written.

Actions for next meeting:

  • Nancy A. will make a notice for the book requesting an H & I Representative.
  • Clark will evaluate the inventory from last year based on Elaine’s inventory reports.
  • Jeanne will copy the “How it Works” front and back for the newcomer packets.
  • Jeanne will create a sheet for all meetings identifying each meetings term limits based
    on their group conscience and who is in the secretary position and how long they have
    been in that position.

Chairs Report – David M. – No Report

Vice Chair’s Report — Jerry D. – No Report

Treasurer’s Report – Lynnell gave the March report. Nancy made a motion that the
budget be accepted as written, David seconded and report was accepted.

GSR Report – No Report

WAIA Report – No Report

H&I Report – We would like to find someone who can do the H & I commitment. The
hospital is in negotiations with Kaiser Permanente so things may change there for our
meetings. It was suggested that an announcement be made at the meetings requesting
someone for this position. Nancy will make a notice for the book.

Supplies – Josh M. – No Report

Chips & Literature – Clark H.
Pamphlets are needed for the Newcomers Packet. Packets will include:
• Where and When
• How it Works – Jeanne will get these copied
• Questions and Answers on Sponsorship
• Newcomer Asks

Also, the issue was raised about whether we should hand out the small big books to
newcomers vs the regular big book. It was decided to do an inventory of the Big Books.
Nancy made a motion to evaluate the inventory for the past year with Elaine’s list of
books purchased, Lynnell seconded, the motion passed.

Secretary Coordinator – Jeanne O.
Jeanne spoke about the different positions that are needed. She asked if there were
secretary guidelines and was told the guidelines are in the book. All secretaries are
encouraged to read those guidelines.

Jeanne wants to find out what are the term limits for secretary positions at each
meeting. She will create a list to have at all meetings asking how long the secretary has
been in the position and what the group conscience has decided for the term limit of the
secretary. Every group should have their own group conscience to determine how they
will run their meeting.

Website – John R.
Website is running smoothly. John put Sandy Beech on the website.

Old Business
The committee decided that we cannot fund a new location at this time. Clark will talk
with Roberto and let him know we cannot fund his location at this time.

New Business
A cleaning committee was formed and cleaned Laurel Recovery from top to bottom. A
huge THANK YOU to the following people who volunteered to do this…. Marta, Ben,
Taylor, Elaine, Julie, Alazsha, Kate and Lynnell.

We are being encouraged to use mugs rather than the disposable cups when drinking
our coffee at meetings. Mugs have been donated and are available.

Kate has a mirror which will be hung in the bathroom.

The meeting was adjourned.

LAUREL RECOVERY STEERING COMMITTEE MINUTES MARCH 18, 2017

Attendance:
Kate B.
David M.
Nettie T.
John R.
Margaret M.
Elaine P.
Ernie J.
Tim M.
Roberto V.
Jerry D.
Lynnell M.

Call to Order
The steering committee meeting was held at Laurel Recovery on Saturday 3/18/17.
The meeting was called to order by David M. at 10:08am. Followed by a moment of silence and the Serenity Prayer.
The 3rd tradition was also read which states that “the only requirement for AA membership is a desire to stop drinking”.

Approval of Minutes
The minutes from February 18, 2017 meeting were reviewed by the committee.
Lynnell made a motion to approve the minutes. Nettie second the motion and all approved.

Chair’s Report {David M.}
Had nothing to report.

Vice- Chair’s Report {Jerry D.}
Nothing to Report
Nettie also had nothing to report

Treasure’s Report { Lynnell M.}
Treasure`s report was send via e-mail to the steering committee.. Per Lynell no major changes to report.
Elaine motion to approve the treasures report. John second the motion. All approved.

GSR {.}
Not in attendance

WAIA {Margret M.}
Due to bad weather the WAIA meeting was cancelled. So she has nothing to report.

Hospital & Institution’s {Mike}
Not in attendance.
Per Nettie the hospital meeting has been cancelled until further notice due to renovation.

Supplies {Josh M.}
Not in attendance.

Chips & Literature {Clark}
Not in attendance

Secretary coordinator {Jeannie O}
Not in attendance.

Web Coordinator {John R.}
Per John all is good.
Margret requested to have Sandy Beach added to Laurel Recovery website. Elaine made a motion to approve. Jerry second the approval. All approved.
Over-all the website is doing great.

Old Business
There has been an on-going discussion to have “New Comer Packets” made for L.R new-comers Cost to order envelops would cost around $260. David had a stamp made that stamps “Laurel Recovery” to stamp the envelopes ourselves.

Total cost to make a “new-comer packet” should run about .50 cents each (includes envelope, brochures, How it Works + L.R Schedule)

Lynnell will ask Leanne if the Oxford house can print the copies of “How It Works” for the packets.

Elaine made motion to approve the new idea for the new comer packet + the stamp. John second the motion. All approved.

New Business
2019 our lease ends with the new landlord. A member Roberto B. Has a office building on Route one & Contee Road where he would like to have the meeting. Will hold off further talk regarding this when the time gets closer to the end of our lease.

Lynnell M. Made a suggestion to start encouraging everyone to use a coffee mug instead of the styrofoam cups each meeting.

We can ask people to bring in any extra coffee mugs they have.

Coffee maker position will also be the one who cleans the coffee mugs used after each meeting.

We will will ask Jeannie to see what the feedback is with the secretaries after each meeting.

Suggested to see how it goes and we can go from there to decided if it is something we will continue in the future.

Elaine made a motion to approve. Jerry second the motion. All approved.

We have many service positions available. A list of all service positions will be put on the website and all secretaries will be notified of each position to seek to people to cover positions available:
Greeter
Coffee maker & coffee mug washer
Speaker seeker
After meeting clean-up

Adjournment
Nettie made the motion to adjourn the meeting at 11:12am. Jerry seconds the motion. Meeting ended with the Lord’s Prayer.

LAUREL RECOVERY STEERING COMMITTEE MINUTES FEBRUARY 18, 2017

LAUREL RECOVERY STEERING COMMITTEE MEETING

February 18, 2017

Laurel Recovery Min 2.18.17

Attendees: Nancy A., John K., Margaret M. Ernest J., Elaine P., Tony C., John R., David M., Nettie T., Josh M., Jeanne O, Roberto V., Clark H., Jerry D.

Elections were voted on and the slate of officers for 2017 are:

Chair – David M
Vice Chair – Jerry D.
Alternate Vice Chair – Nettie T.
Treasurer – Lynnell M.
Secretary – Nancy A
GSR – Not chosen
WAIA Rep – Margaret M.
H & I  – not chosen – Mike will be voted next month if he attends.
Literature and Chips – Clark H.
Supplies – Josh M.
Secretary Coordinator – Jeanne O.
WebMaster – John R.

David called the meeting to order after the elections.

Actions:
John R. will change the board at Laurel Recovery to reflect the new appointments.
John R. will connect the WAIA website with the Laurel Recovery website.
David will get a box of 500 envelopes and get them printed at an outside facility.
Committee was formed to see Roberto’s property.
Josh will research BB&T bank to see if they would provide us with free deposit slips.
Nancy and Lynnell will work on organizing the annual activities for Laurel Recovery.

Chairs Report – David M. – No Report

Vice Chair’s Report — Jerry D. – No Report

Treasurer’s Report – Lynnell M.
Lynnell gave the January report. She also reviewed last year’s expenses and income.
The group reviewed the budget established by Lynnell after the 2016 expenses were totaled. The proposed budget was submitted. Nancy made a motion that the budget be accepted as written, John R. seconded and the motion carried.

GSR Report – No Report

WAIA Report – Margaret M
Margaret brought information about what WAIA and WAGSA is about. She will post it on the board. She also submitted the minutes from the previous meeting and the bylaws. WAIA has hired an accountant to work on the sales tax issue.

WAIA needs volunteers for desk work, H&I commitments, a Chair for H&I, and other service opportunities. They have a Love and Service opportunity list on their website. Their new website is easy to use. The gala will be April 15, 2017 in Silver Spring. Tickets can be obtained through the website for $45.00. Nancy made a motion for
Laurel Recovery to link with the WAIA website so the information can be accessed through our website. John seconded and the motion carried.

Supplies – Josh M. – No Report

Chips & Literature – Elaine P./Clark H.
Nothing spent this month. Elaine gave her last report of inventory. Clark H. will be taking over for Elaine this year.

Secretary Coordinator – Jeanne O. – No Report

Website – John R.
Website is running smoothly. The results of surveying the group about getting a microphone were negative.

Old Business
Newcomer Packets – David will get a box of 500 envelopes and will get them printed.

New Business
Building – The Laurel Recovery building was sold and so there is a new landlord. Our lease is valid until May 31, 2019. The landlord has agreed that he will keep us as the tenants and will continue doing business as we have done in the past.

Roberto V. is offering a building that he owns for a recovery club or facility for the price of taxes, condo fee and utilities. The building is on Contee Road and Route 1. A committee will be formed to look at the building. Roberto will be contacted and a date will be set to see this facility sometime after March 10 but before the next steering
committee meeting. Discussion will continue at the next meeting.

The committee will be made up of:
David M.
Jeanne O.
Nettie. T.
Lynnell M.
John K.
Ernie J.
Clark H.
Jerry D.
John R.

 

Josh brought up the electric bill and the issues around the inefficient air conditioning in the summer. This topic has been discussed by the Steering Committee at previous meetings.

Josh brought up the idea of changing banks so we are not charged for deposit tickets.
Josh will research BBT to see if we would get free deposit tickets. That would save Laurel Recovery $300 per year.

Lynnell recommended that we organize a list of our activities and when they happen, so we are not scrambling at the last minute to put together some of the Laurel Recovery activities. Nancy and Lynnell will work on this.

The meeting was adjourned.