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Laurel Recovery Steering Committee Minutes Saturday 8/20/16

8-20-16-steering-committee-meeting  

         Laurel Recovery Steering Committee Meeting

August 20, 2016

Call to Order

  • The meeting was held at Laurel Recovery on Saturday 8/20/16.
  • David called the meeting to order at 10:03am. He read the 8th tradition, followed by a moment of silence and then the serenity prayer.

Approval of Minutes

  • The minutes from June 18, 2016 were reviewed
  • Margret made a motion to approve the minutes. John & Marta 2nd the motion. All approved.

Chair’s Report {David M.}

  • Nothing to report.

Vice- Chair’s Report {Nettie T.}

  • Nothing to report.

Treasure’s Report { Lynnell M.}

  • Laurel recovery finical report was distributed and reviewed by all.
  • John made the motion, David second the motion and all approved.

GSR {Tony C.}

  • Nothing to report.

 

WAIA {Margaret M.}

  • There was no WAIA meeting held this month. Nothing to report.

Hospital & Institution’s {Mike P.}

  • Nothing to report.

Supplies {David M.}

  • We are out of Candy and Splenda but everything else is handled.

Chips {}

  • We are stocked up om chips for a while.

Literature { Elanie P.}  

  • She will be placing an order for more literature.

Secretary Coordinator (Asan K.)

  • Everything is going good.

Old Business

  • Beginners packets can be ordered instead of being put together by Laurel Recovery.
  • Jennie does not want to reinvent the packet but she will fix up some envelopes for the beginner packets.
  • John suggested getting the price on the beginner packets 1st then we can decide.
  • Telephone issue has been resolved per Tony C.

New Business

 

  • Locks were changed and all secretaries were issued new keys.
  • Code to the closet has been changed and David, John and Earl have the code if something is needed.
  • Cabinet code has been changed and given to all secretaries. 
  • All Secretary’s should leave the room clean and ready for the next meeting.  Make sure to drop off the deposit and turn off lights, fans, etc and lock up. (both locks on the room door)
  • John needs to be reimbursed for the fans. David made the motion and Elaine second.

 

Adjournment

  • Tony made the motion to adjourn the meeting at 10:40am.  David second the motion.  Meeting ended with the Lord’s Prayer.

STEERING COMMITTEE MEETING JUNE 18, 2016

Steering Committee Minutes June 18, 2016  in .pdf format

Attendees: Margaret, Tony, Kevin, Mike, John K., John R., Nettie,  Lynnell M., David M., Elaine P, Jeanne, Nancy A.

Call to Order:

David called the meeting to order at 10:00 a.m.

ACTIONS:

 

  • In July we will vote on the price comparison for the cups.  Kevin will give David the website.
  • It was suggested that we put anniversaries on the website and this will be decided at the next meeting
  • Jeanne will put together 50 newcomer packets.
  • A note will be put in the speakers book about the visiting delegate coming on 7/31/16 after the 9am meeting.
  • Will we put anniversaries on the website?

 

Chairs Report – David M. – No Report

Vice Chair Report – Nettie T.  – No report.

Treasurer’s Report – John K.

Lynnell distributed the Treasurer’s Report and it is made an attachment to these minutes.  The report was accepted as written.  

GSR Report – Tony

We don’t have a DCM so Tony will try to find a DCM (District Committee Member) from other groups.   An Area 13 Delegate will be at Laurel Recovery to give a report on July 31st after the 9:00 a.m. meeting to give a report about what is happening in the area.   A note will be put in the speakers book announcing this.

Washington Area Intergroup Report- Margaret

  • The committee  reports are on the WAIA website.
  • Desk spots are open for the desk downtown.  Contact WAIA for times and days.
  • WAIA is working on their website.
  • H & I positions are available – this is listed in the digital reporter.
  • WAIA has a Nightwatch service where they forward the phones to someone in the evening, so a drunk in need can speak to another drunk.
  • Needs volunteers for archive duty.  We can have our events archived if we want to.
  • Needs volunteers for health fairs and other festivals to sit at a table with public information.
  • The WAIA no longer has the money from the large bequest.  The judge ordered it returned.
  • First annual sex inventory workshop is open to women only will take place in the northern Virginia area.  Check out the WAIA website for day and time.

Hospital & Institutions –Mike

A script has been written for the hospital meeting identifying it as an open meeting.  Mike is covering for Nettie.  

Supplies – David

  • $250 was spent for supplies.  We are working on developing a supply budget by the end of the year.
  • Kevin researched cups.  He found a website where we can buy more ecologically sound cups for about the same money as Styrofoam.  At the next meeting we will vote on the price comparison for the cups.  Kevin will give David the website.

Chips/Literature – Elaine P.

No expenditures for the month of June.  We are giving away big books.  

Secretary Coordinator – Asan K.  – No report

Website – John R.

The website is up and running.  It is beautiful and very user friendly.  John announced if any steering committee member wants to be able to put information on the website he will send them the link and directions.  Nancy would like this information to be able to put approved minutes on the website.   A few other people asked John for access.

It was suggested that we put anniversaries on the website.  There was an anonymity discussion around this topic.  Members want to consider this and it will be brought up at the next meeting.

Old Business

Newcomer Packets – The contents of the newcomer packets was approved.  Jeanne volunteered to put together 50 newcomer packets.  

Telephone Bill Issue with Broadband – The committee voted electronically in favor of filing a complaint with the Maryland Public Service Commission.  The committee also has the $100 offer on the table.  A motion was made to pay the $200 that they offered to close the issue.  A motion was made, seconded by David and carried.   A copy of the payment will be sent to Broadband.

Dance – the dance will take place tonight.  David will call the volunteers to meet at LRC at 4:00 p.m.  There are 38 tickets remaining.   Please give Lynnell any receipts you may have from expenses for the dance.

New Business

There was no new business. – The meeting was adjourned.

Steering Committee Meeting May 21, 2016

May 21, 2016

May 2016 – Steering Committee Minutes in .pdf format

Attendees:
Margaret, Tony, Kevin, Mike, Jeff, John K., Jeanne, Denise, John R., Nancy A.

Call to Order:
John K was acting Chair and called the meeting to order followed by the Serenity Prayer.

ACTIONS:
• Tony will get a date for the Delegate to attend the 9am Sunday meeting
• Margaret will ask if there is anything in place to prevent the bequest issue from happening again. Margaret will send the survey to WAIA on our behalf.
• Mike will provide the information to the hospital meeting that it is an open meeting of alcoholics anonymous.
• Kevin will be researching environmentally friendly cups to see if we can afford to provide these types of cups for coffee.
• Jeanne volunteered to research what we should put into a newcomer packet and will come to the next meeting with a prototype packet.
• John will put a notice on the website about where to get tickets for the dance so people who don’t see the ticket sellers regularly can get a ticket.

Chairs Report – John K. ‐ No Report

Vice Chair Report – Nettie T. ‐ No report.

Treasurer’s Report – John K.
John distributed the Treasurer’s Report and it is made an attachment to these minutes. The report was accepted as written.

GSR Report – Tony
Tony attended the GSR meeting. An Area 13 Delegate has offered to attend one of our meetings to give a report about what is happening in the area. A motion was made a seconded to have her attend.
The secretaries will be asked to announce this when we get a date. Anyone interested should stay after the 9am meeting on the Sunday she is available. She will begin at 10:05‐10:10 a.m. The motion
carried. Tony will email us when he gets a date.
Tony also asked whether we want to fill the position of District Committee Member (DCM). There was no resolution to this question. Tony will report back on this issue.

Washington Area Intergroup Report‐ Margaret
• Margaret requested that we complete the survey that WAIA was asking for. The group answered the questions and completed the survey. Margaret will send it out.
• A website survey was sent out for WAIA and can be accessed on their website.
• Desk support is needed at WAIA.
• The treasurer reported on the bequest issue. They have decided to ask the court for the case to be reopened. If the verdict remains the same, it was decided $5,000 will go to each intergroup in
the entire country or whatever their bylaws allows them to accept. Margaret will ask what is in place to keep this from happening again.
• Policy and voting rules are under scrutiny.
• The 14 committee reports are on the website.

Hospital & Institutions –Mike
There was an issue at the Laurel Hospital meeting. The announcement is that it is a closed meeting but there are many people who come from the hospital who may not be alcoholic. A motion was made to change the framework so the meeting will be identified as an open meeting. Tony seconded. After discussion the motion carried.

Supplies – John K. ‐ No Report

Chips/Literature – Elaine P.
Elaine submitted a report electronically. Nancy made a motion to accept her report, John seconded and the motion carried.

Secretary Coordinator – Asan K. ‐ No report

Website – John R.
The website is being redesigned. It will be offsite for a couple of days. It will be complete by the next steering committee meeting. It will be easy to manage.

Old Business
Environmental Friendly Cups ‐ Kevin will be researching environmentally friendly cups to see if we can afford to provide these types of cups for coffee.

Newcomer Packets – Jeanne volunteered to research what we should put into a newcomer packet and will come to the next meeting with a prototype packet.

Telephone Bill Issue with Broadband – There was a lot of discussion around the telephone bill issue with Broadband. Nancy made a motion that Tony make a reasonable settlement with the company if he can. Kevin seconded. We suggested offering approximately $100.

Dance – Kate has table decorations. There will be 15 tables and 3 tables of food. We will reuse the centerpieces that we already have made. Kate, Jeff, Bernie and Mike will be in charge of set‐up and
clean‐up. John will put a notice on the website about where to get tickets for the dance so people who don’t see the ticket sellers regularly can get a ticket.

New Business
There was no new business. – The meeting was adjourned.